Executive Assistant - Chief Human Resources and Corporate Affairs Officer

Macy's; New York (NY); On-site; USD 90,000 - 150,000; Full time

Benefits offered by this job

Health insurance

401(k) match

Paid time off

Eight holidays

Tuition reimbursement

Employee assistance program

Job summary

Macy's is seeking an Executive Assistant to the Chief Human Resources & Corporate Affairs Officer. You will deliver executive-level support, manage the CHRO’s calendar, coordinate complex travel, and prepare confidential communications and reports.

The role requires a seasoned admin with 5+ years of experience, strong MS Office proficiency, and the ability to handle sensitive information with discretion in a fast-paced environment at Macy's NYC offices.

Qualifications

• Bachelor's degree or equivalent work experience required.
• 5+ years of related experience preferred.
• Experience supporting C-suite executives or senior leaders.
• Excellent written and verbal communication with strong project coordination skills.
• Demonstrated ability to handle confidential information with discretion.

Responsibilities

• Provide high-level administrative support to the CHRO and manage priorities and daily activities.
• Maintain an executive calendar, resolve scheduling conflicts, and anticipate needs to boost productivity.
• Coordinate travel, conferences, events, and related logistics including expenses and invoices.
• Prepare, edit, and distribute executive communications, reports, and board materials with accuracy.
• Support HR Leadership Team operations by coordinating meetings, agendas, and follow-through on initiatives.

Skills

Executive presence

Calendar management

Attention to detail

Confidentiality

Communication skills

Project coordination

Problem solving

Technical proficiency

Education

Bachelor's degree or equivalent work experience

Tools

Microsoft Office

Outlook

Word

Excel

PowerPoint

Database management

Job description

*Be part of an amazing story.*

Macy's is more than just a store. We're a story. One that's captured the hearts and minds of America for more than 160 years. A story about innovations and traditions...about inspiring stores and irresistible products...about the excitement of the Macy's 4th of July Fireworks, and the wonder of the Thanksgiving Day Parade. We've been part of memorable moments and milestones for countless customers and colleagues. Those stories are part of what makes this such a special place to work.

*Job Overview*

The Executive Assistant to Chief Human Resources & Corporate Affairs Officer provides comprehensive executive-level support with the highest degree of professionalism, discretion, and confidentiality. This role demonstrates exceptional organizational skills, sound judgment, and a proactive, solutions-oriented approach while anticipating needs in a fast-paced and dynamic environment.

This position manages a broad range of complex administrative and operational responsibilities, including coordinating a demanding executive calendar, supporting strategic initiatives and special projects, preparing executive-level reports, presentations, and correspondence, and gathering information for meetings with internal and external stakeholders. The role also maintains key contact databases, coordinates domestic and international travel arrangements, and processes expense reports.

Success in this role requires the ability to prioritize competing demands, think critically, and deliver high-quality support while building strong relationships and collaborating effectively with stakeholders across all levels of the organization.

*What You Will Do*

• Provide high-level administrative and operational support to the CHRO, ensuring efficient execution of priorities, timely follow-through, and seamless management of daily activities.
• Manage a complex and dynamic executive calendar by prioritizing requests, resolving scheduling conflicts, coordinating meetings, and anticipating the CHRO's needs to maximize productivity and effectiveness.
• Coordinate travel, conferences, events, and related logistics for the CHRO, including expense reporting, invoice processing, and other administrative support activities.
• Prepare, edit, and distribute executive communications, presentations, reports, board materials, and business documents, ensuring accuracy, quality, and professionalism.
• Support HR Leadership Team operations by coordinating meetings, developing agendas, tracking action items, and driving follow-through on key initiatives and deliverables.
• Serve as a trusted liaison and gatekeeper between the CHRO and internal and external stakeholders, handling sensitive and confidential matters with discretion, sound judgment, and professionalism.
• Research, prioritize, and facilitate the resolution of issues, requests, and correspondence directed to the CHRO, determining appropriate actions, referrals, and responses.
• Keep the CHRO informed of upcoming commitments, deadlines, and priorities while proactively anticipating needs related to meetings, presentations, leadership discussions, and strategic initiatives.
• Support decision-making and execution through data analysis, reporting, project coordination, and tracking of key business commitments and outcomes.
• Develop and maintain effective systems, processes, and record management practices that enhance organization, information accessibility, and operational efficiency.
• Exercise independent judgment in managing competing priorities, improving administrative processes, and recommending solutions to increase effectiveness and streamline workflows.
• Demonstrate the highest levels of confidentiality, credibility, dependability, and professionalism in all interactions and responsibilities.
• Maintain regular, dependable attendance and punctuality while consistently delivering high-quality support in a fast-paced environment.
• Foster an environment of acceptance and respect that strengthens relationships, and ensures authentic connections with colleagues, customers, and communities.
• In addition to the essential duties mentioned above, other duties may be assigned.

*Skills You Will Need*

• Executive Support & Executive Presence: Proven ability to provide high-level support to senior executives while demonstrating professionalism, sound judgment, discretion, and credibility in all interactions.
• Calendar & Priority Management: Strong ability to manage complex executive calendars, coordinate competing priorities, resolve scheduling conflicts, and anticipate executive needs in a fast-paced environment.
• Organization & Attention to Detail: Exceptional organizational skills with the ability to manage multiple priorities, maintain accuracy, track commitments, and ensure timely follow-through on critical deliverables.
• Confidentiality & Discretion: Demonstrated ability to handle highly sensitive, confidential, and proprietary information with the utmost professionalism, integrity, and discretion.
• Communication Skills: Strong written and verbal communication skills with the ability to prepare executive-level correspondence, presentations, reports, board materials, and business communications for diverse audiences.
• Project Coordination & Execution: Ability to coordinate multiple projects and initiatives simultaneously, monitor progress, track action items, and drive timely completion of key deliverables.
• Problem-Solving & Critical Thinking: Strong analytical and decision-making skills with the ability to assess situations, prioritize issues, recommend solutions, and independently resolve challenges.
• Technical Proficiency: Advanced proficiency with Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and database management tools, with the ability to create professional reports, presentations, and business documents.
• Adaptability & Flexibility: Thrives in a dynamic environment, quickly adjusts to shifting priorities, and remains effective under pressure while maintaining a high level of service and professionalism.
• Ownership & Accountability: Demonstrates initiative, takes ownership of responsibilities and projects, follows through on commitments, and consistently delivers high-quality results.

* Who You Are*

Candidates with a bachelor's degree or equivalent work experience in a related field are encouraged to apply. 5-plus years of related experience.

This role involves performing essential job functions such as communication, collaboration, and use of office and computer systems. Responsibilities include the ability to access and review written and electronic information, and to move within the work environment and interact with workplace materials as needed to carry out job responsibilities.

Able to work a flexible schedule based on department and company needs.

*What We Can Offer You*

Join a team where work is as rewarding as it is fun! We offer a dynamic, inclusive environment with competitive pay and benefits. Enjoy comprehensive health and wellness coverage and a 401(k) match to invest in your future. Prioritize your well-being with paid time off and eight paid holidays. Grow your career with continuous learning and leadership development. Plus, build community by joining one of our Colleague Resource Groups and make a difference through our volunteer opportunities.

Some additional benefits we offer include:

• Merchandise discounts
• Performance-based incentives
• Annual merit review
• Employee Assistance Program with mental health counseling and legal/financial advice
• Tuition reimbursement

Access the full menu of benefits offerings here.

*About Us*

This is a great time to join Macy's! Whether you're helping a customer find the perfect gift, streamlining operations in one of our distribution centers, enhancing our online shopping experience, buying in-style and on-trend merchandise to outfit our customers, or designing a balloon for the Thanksgiving Day Parade, we offer unique opportunities to be part of some ... (text truncated) ...

This job description is not all-inclusive. Macy's, Inc. reserves the right to amend this job description at any time. Macy's, Inc. is an Equal Opportunity Employer, committed to a diverse and inclusive work environment.

This position may be eligible for performance-based incentives/bonuses. Benefits include 401k, medical/vision/dental/life/disability insurance options, PTO accruals, Holidays, and more. Eligibility requirements may apply based on location, job level, classification, and length of employment. Additional benefit details are available at macysJOBS.com.