Administrative Assistant, Corporate Communication

Macy's; New York (NY); On-site; USD 68,000 - 112,000; Full time

Benefits offered by this job

Health benefits

401(k) match

Paid time off

Eight paid holidays

Job summary

Macy’s Administrative Assistant, Corporate Communications and Public Affairs, based in New York, provides essential administrative and operational support to senior leaders. The role focuses on Corporate Communications and Financial Communications while gaining exposure to broader Brand PR initiatives.

The position requires exceptional organizational skills, proactive problem-solving, and the ability to manage multiple priorities in a fast-paced environment.

Qualifications

• Foundational understanding of media relations, news cycles, and reporter needs.
• Highly organized and detail-oriented, with deadlines and shifting priorities.
• Proactive and eager to learn, willing to raise your hand and take on new challenges.
• Ability to partner with senior leaders, cross-functional teams, and external agencies.
• Translate media coverage and campaign performance into clear summaries and recommendations.

Responsibilities

• Provide high level administrative and operational support to SVP, Corporate Communications and Public Affairs and VP, External Communications.
• Manage an executive calendar, coordinate meetings, and anticipate needs.
• Coordinate travel, conferences, events, and related administrative activities.
• Support budget tracking, purchase orders, invoicing, and vendor management.
• Develop external communications strategies for corporate initiatives and financial milestones.
• Monitor media coverage and summarize insights for senior leaders.
• Coordinate executive media opportunities and prepare briefing materials and media lists.
• Create post-announcement and campaign recaps to inform strategy.
• Coordinate with external PR agencies and vendors on briefs and deadlines.
• Maintain organized media lists across corporate and financial verticals.
• Support Brand PR initiatives including campaigns, events, and product launches.

Skills

Media relations fundamentals

Organization & detail

Initiative & growth mindset

Cross-functional collaboration

Reporting & results synthesis

Education

High school diploma or equivalent

Job description

Administrative Assistant, Corporate Communication

New York, NY, United States

Full time Schedule

$67,560-$112,440 Annually*

* based on job, location, and schedule

Job Description

Be part of an amazing story.

Macy’s is more than just a store. We’re a story. One that’s captured the hearts and minds of America for more than 160 years. A story about innovations and traditions…about inspiring stores and irresistible products…about the excitement of the Macy’s 4th of July Fireworks, and the wonder of the Thanksgiving Day Parade. We’ve been part of memorable moments and milestones for countless customers and colleagues. Those stories are part of what makes this such a special place to work.

Job Overview

The Administrative Assistant Corporate Communications and Public Affairs provides comprehensive support, requires exceptional organizational skills, sound judgment, the ability to anticipate needs, and a proactive, solutions-oriented mindset in a fast-paced and dynamic environment. The Administrative Assistant supports Macy’s, Inc.’s Enterprise and External Communications team, focusing primarily on Corporate Communications and Financial Communications while gaining exposure to broader Brand PR initiatives.

What You Will Do

Administrative Support

• Provide high level administrative and operational support to SVP, Corporate Communications and Public Affairs and VP, External Communications ensuring effective execution of priorities, timely follow-through, and seamless management of day-to-day activities.
• Manage a complex and dynamic executive calendar, including prioritizing requests, resolving scheduling conflicts, coordinating meetings, and anticipating needs to maximize effectiveness and productivity.
• Coordinate travel, conferences, events, and other logistics including expense reporting, invoice processing, and related administrative activities.
• Support budget tracking and team operations, including purchase order creation, invoice processing, and vendor management.

Corporate & Financial Communications Support

• Support the development and execution of external communications strategies for corporate initiatives, leadership announcements, business updates, and financial milestones.
• Monitor and track media coverage for corporate and financial announcements—including earnings, investor-related news, and company updates—and co-lead the development and daily distribution of the enterprise media report, delivering timely and accurate coverage summaries and insights to senior leaders across Macy’s, Inc.
• Coordinate executive media opportunities by supporting interview preparation, developing briefing materials, building media lists, and managing logistics.
• Develop post-announcement and campaign recaps by synthesizing results, coverage performance, and key takeaways to inform future strategy.
• Coordinate day-to-day work with external PR agencies and vendor partners by developing briefs, tracking deliverables, and managing deadlines.
• Maintain organized and up-to-date media lists across corporate and financial verticals.

Cross-Functional & Brand PR Support

• Support broader Brand PR initiatives—including campaigns, collaborations, product launches, events, and cross-functional communications—while assisting with administrative responsibilities such as budget tracking, internal updates, and daily media clips reporting.
• Provide on-site support for key enterprise events, including the Macy’s Flower Show, Macy’s 4th of July Fireworks, Macy’s Thanksgiving Day Parade, Black Friday, and holiday initiatives; this may require availability on weekends and national holidays.
• In addition to the essential duties mentioned above, other duties may be assigned.

Skills You Will Need

Media Relations Fundamentals: Foundational understanding of media relations, news cycles, and reporter needs, with the ability to support media list development, monitoring, and interview prep.

Organization & Attention to Detail: Highly organized and detail-oriented, with the ability to stay on top of deadlines and shifting priorities. Proven ability to manage multiple projects and stakeholders in a fast-paced environment while maintaining accurate trackers, calendars, and documentation.

Initiative & Growth Mindset: Proactive and eager to learn, willing to raise your hand, take on new challenges, seek opportunities to contribute beyond assigned tasks, and ask questions to learn through experience.

Cross-Functional Collaboration: Ability to partner with senior leaders, cross-functional teams, and external agencies/vendors to keep workstreams aligned and communications on track.

Reporting & Results Synthesis: Ability to translate media coverage and campaign performance into clear summaries, insights, and recommendations for internal stakeholders.

Who You Are

• Candidates with an education level of high school or GED or equivalent work experience in a related field are encouraged to apply. 1-3 years of experience in communications, public relations, journalism, or a related field (internships included).
• Regularly required to sit, talk, hear; use hands/fingers to touch, handle, and feel. Occasionally required to move about the workplace and reach with hands and arms. Requires close vision.
• Able to work a flexible schedule based on department and company needs.

What We Can Offer You

Join a team where work is as rewarding as it is fun! We offer a dynamic, inclusive environment with competitive pay and benefits. Enjoy comprehensive health and wellness coverage and a 401(k) match to invest in your future. Prioritize your well-being with paid time off and eight paid holidays. Grow your career with continuous learning and leadership development. Plus, build community by joining one of our Colleague Resource Groups and make a difference through our volunteer opportunities.

Access the full menu of benefits offerings here.

Some additional benefits we offer include:

• Performance-based incentives
• Annual merit review
• Employee Assistance Program with mental health counseling and legal/financial advice

About Us

This is a great time to join Macy’s! Whether you’re helping a customer find the perfect gift, streamlining operations in one of our distribution centers, enhancing our online shopping experience, buying in-style and on-trend merchandise to outfit our customers, or designing a balloon for the Thanksgiving Day Parade, we offer unique opportunities to be part of some of the most memorable moments in people’s lives.

Macy's, Inc. reserves the right to amend this job description at any time. Macy's, Inc. is an Equal Opportunity Employer, committed to a diverse and inclusive work environment.

This position may be eligible for performance-based incentives/bonuses. Benefits include 401k, medical/vision/dental/life/disability insurance options, PTO accruals, Holidays, and more. Eligibility requirements may apply based on location, job level, classification, and length of employment.