Executive Assistant, Chief Growth Officer

Filevine; Salt Lake City (UT); Hybrid; USD 80,000 - 110,000; Full time

Benefits offered by this job

Medical, Dental, & Vision Insurance (F

Maternity & paternity leave

Short & long-term disability

Learning from leadership team

Company swag

Job summary

Filevine seeks an Executive Assistant to the Chief Growth Officer to optimize executive time and drive GTM priorities from strategy to execution.

As a strategic partner, you will manage calendars, coordinate milestones, and maintain project documentation, while safeguarding confidentiality and driving cross-functional collaboration across revenue teams. This role blends operational excellence with executive-level communications.

Qualifications

• 4+ years in a fast-paced, high-growth environment as an Executive Assistant, Sr. Project Coordinator, or Operations Lead.
• Strong familiarity with sales cycles, marketing funnels, GTM motions, and cross-functional revenue teams.
• Demonstrated ability to build trust, keep senior leaders accountable, and move multi-department initiatives forward.
• Exceptional written communication and presentation-building skills (deck narratives for leadership meetings).
• Proficient with Outlook/Google Workspace, Zoom, Slack, Salesforce, ClickUp/Asana, Navan/Expensify, and Domo.

Responsibilities

• Manage a complex, high-volume calendar with strategic prioritization.
• Filter requests as gateway and gatekeeper, maintaining discretion and confidentiality.
• Coordinate executive and company cadences, including QBRs, offsites, RKO, and sponsor meetings.
• Track expenses, manage travel logistics, and oversee budgets across growth initiatives.
• Translate CGO directives into structured project plans and track deliverables across GTM teams.
• Facilitate leadership meetings with agenda preparation, action items, and accountability.
• Maintain project docs (briefs, timelines, RACI) as a single source of truth for CGO initiatives.
• Monitor project flow across revenue and marketing, surfacing risks early.
• Manage external agency/vendor relationships and spend against budgets.

Skills

Executive support

Calendar management

Cross-functional collaboration

Communication

Outlook/Google Workspace

Sales/marketing awareness

Education

Bachelor’s degree in Business, Marketing, Communications, or equivalent

Tools

Outlook/Google Workspace

Zoom

Slack

Salesforce

ClickUp/Asana

Navan/Expensify

Domo

Job description

Filevine is a Legal AI company delivering Legal Operating Intelligence for the future of legal work. Grounded in a singular system of truth, Filevine brings together data, documents, workflows, and teams into one unified platform—where modern legal work happens with clarity and consistency.

Powered by LOIS, the Legal Operating Intelligence System, Filevine connects context across every matter to transform legal operations from reactive to proactive. LOIS reads, understands, and reasons across your data to surface insight, automate complexity, and give professionals the clarity and confidence to see more, know more, and do more. Fueled by a team of exceptional collaborators and innovators, Filevine’s rapid growth has earned AI awards and recognition from Deloitte and Inc. as one of the most innovative and fastest-growing technology companies in the country.

Role Summary

The Executive Assistant to the Chief Growth Officer (CGO) is a high-impact, strategic business partner to executive leadership. Beyond core calendar and operational logistics, this role acts as an extension of the CGO’s office meaning you are optimizing executive time, driving cross-functional alignment, and ensuring Go-to-Market (GTM) priorities move from strategy to execution.

Responsibilities

Executive Support & Operations

• Manage a complex, high-volume calendar with a focus on strategic prioritization over mere attendance.
• Filter internal and external requests as both gateway and gatekeeper, protecting executive focus while maintaining discretion and confidentiality.
• Coordinate major executive and company cadences, including QBRs, leadership offsites, Revenue Kick-Offs (RKO), and executive sponsor meetings.
• Track executive expenses, manage travel logistics, and oversee budget processing across growth initiatives.

GTM Enablement & Strategic Facilitation

• Translate CGO directives into structured project plans, tracking deliverables across cross-functional GTM teams.
• Facilitate executive leadership meetings by driving agenda preparation, capturing action items, and ensuring timely accountability from key stakeholders.
• Maintain key project documentation (briefs, timelines, RACI matrices) to create a single source of truth for CGO-led initiatives.
• Monitor project flow across revenue and marketing orgs, surfacing risks or resource blockers to the CGO early.

Vendor & Stakeholder Engagement

• Manage external agency and vendor relationships, processing invoices and monitoring spend against allocated budgets.
• Coordinate promotional assets and event collateral required for executive-led growth and partner initiatives.

Qualifications

• Experience: 4+ years in a fast-paced, high-growth environment as an Executive Assistant, Sr. Project Coordinator, or Operations Lead.
• GTM / Revenue Savvy: Strong familiarity with sales cycles, marketing funnels, GTM motions, and cross-functional revenue teams.
• Influence without Authority: Demonstrated ability to build trust, keep senior leaders accountable, and keep multi-departmental initiatives moving forward.
• Communication & Structure: Exceptional written communication and presentation-building skills (creating deck narratives for leadership meetings).
• Tool Experience: Proficient with Outlook/Google Workspace, Zoom, Slack, Salesforce, ClickUp/Asana, Navan/Expensify, and Domo.
• Education: Bachelor’s degree in Business, Marketing, Communications, or equivalent practical experience.

How We Measure Success

• Strategic Alignment: Serve as a connector across sales, marketing, product, and revenue operations to ensure teams stay aligned on CGO north star goals.
• Operational Efficiency: Design and maintain operating cadences, decision-making frameworks, executive agendas, and meeting follow-through.
• Proactive Problem Solving: Identify cross-functional bottlenecks early, keeping projects on track before they require direct CGO intervention.

Work Location Expectation: Filevine maintains offices in Salt Lake City, San Francisco, Chicago, and New York. Candidates based in or near these metropolitan areas will work on a hybrid or in-office schedule, while candidates located outside these regions are eligible for remote work

Cool Company Benefits

• - A dynamic, rapidly growing company, focused on helping organizations thrive
• - Medical, Dental, & Vision Insurance (for full-time employees)
• - Competitive & Fair Pay
• - Maternity & paternity leave (for full-time employees)
• - Short & long-term disability
• - Opportunity to learn from a dedicated leadership team
• - Top-of-the-line company swag

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Filevine is an Equal Opportunity Employer. Qualifications for employment, promotion and other terms and conditions of employment are based upon the ability to perform the job. Equal-employment opportunities are provided to all applicants and employees without regard to race, creed, religion, color, age, national origin, sex, disability, veteran status, or other legally protected class. Filevine is committed to providing reasonable accommodations for qualified individuals with disabilities. If you need assistance or accommodation due to disability, or if you have concerns related to Filevine’s equal employment opportunities, you may contact us at [e-mail]