Executive Assistant, CEO

pindropsecurity; United States; On-site; USD 90,000 - 130,000; Full time

Job summary

Pindrop is seeking an experienced Executive Assistant to support our CEO as a trusted partner and operational extension. This role requires a seasoned, self-directed professional who exercises sound judgment and moves work forward without prompting.

You will manage time, priorities, and communication so the CEO and leadership team stay focused on high-impact initiatives. Responsibilities include calendar governance, travel planning, meeting preparation, and handling confidential communications

Qualifications

• Executive partner to the CEO with sound judgment.
• Proactive, self-directed professional who anticipates needs.
• Ability to manage complex calendars and confidential information.

Responsibilities

• Own the CEO’s calendar and prioritize meetings independently.
• Coordinate domestic and international travel end-to-end.
• Prepare briefs, materials, and talking points for meetings.
• Draft confidential communications with discretion.

Job description

Who We Are

Pindrop is a cybersecurity company delivering continuous identity verification across voice, video, and digital interactions. Powered by the Pindrop Intelligence Network, our unified trust platform helps enterprises answer three critical questions:

Is this identity synthetic? Detect AI-generated and manipulated voice and video.
Is this identity risky? Identify fraud, suspicious behavior, and other risk signals.
Is this identity known? Authenticate identities using voice, device, behavioral, and other signals.

Pindrop brings this intelligence together across purpose-built trust engines to help organizations make informed decisions in real time - protecting customers, workforce interactions, and emerging AI-driven interactions.

Pindrop protects billions of high-risk interactions for enterprises, including leading financial institutions, insurers, and healthcare organizations. Its technology is informed by more than 8 billion real-world interactions annually and protected by 300+ patents.

Recognized by TIME as one of the 10 Most Influential Software Companies of 2026 and by Inc. for Best in Business for Innovation, Pindrop is backed by leading investors including Andreessen Horowitz, IVP, and CapitalG.

What you’ll do

We’re hiring an Executive Assistant to support our CEO as a trusted partner and operational extension. This role is for a seasoned, self-directed professional who operates with sound judgment and executive presence, and who moves work forward without needing to be asked. You’ll manage time, priorities, and communication so the CEO and leadership team can stay focused on what drives the most impact. The best partners in this role know what’s needed before it’s requested, make confident decisions within their remit, and keep the CEO’s attention for the things that truly require it.

Time and prioritization

Own the CEO’s calendar with a clear understanding of business priorities, and make scheduling decisions independently rather than routing routine choices back for approval.

Protect focus time as a non‑negotiable. When time is blocked, it stays blocked, and it is never converted into meetings without explicit direction.

Keep meeting load sustainable by challenging low‑value requests, consolidating where possible, and maintaining a realistic daily rhythm that preserves energy and thinking time.

Design a lean, purposeful cadence of recurring touchpoints. Default to concise written updates over standing meetings, and reserve live time for topics that need the CEO’s voice.

Judgment and decision‑making

Operate with delegated authority. When the CEO says to go ahead, you decide, act, and inform afterward.

Bring recommendations instead of open questions. When input is truly needed, present a clear point of view, the options considered, and the tradeoffs, so the CEO can approve in seconds.

Know the CEO’s preferences, standards, and priorities well enough to make the call he would make.

Scheduling, travel, and logistics

Coordinate complex domestic and international travel, agendas, and briefings end to end, with details resolved before they become questions.

Anticipate changes, resolve issues quickly and quietly, and ensure smooth transitions between engagements.

Preparation and follow‑through

Prepare meeting briefs, background materials, and talking points that are concise, insightful, and ready to use as delivered.

Deliver finished work, not drafts that need rework. Presentation materials, speaker notes, and executive documents should reflect strong design sensibility and attention to brand, down to the final detail.

Track decisions and action items to ensure consistent follow‑up and accountability across the organization.

Communication and relationship management

Draft and review internal communications that reflect the CEO’s voice and intent with minimal editing.

Serve as a liaison between the CEO, executive team, board members, and external partners, exercising discretion and offering informed perspective, not just relaying messages.

Filter and prioritize inbound requests so the CEO sees what matters, when it matters.

Operational effectiveness

Introduce lightweight systems that improve follow‑through, communication, and visibility.

Create structure that helps the CEO and leadership team move quickly without added complexity or added asks of the CEO.

Innovation and technology

Use AI and modern productivity tools to streamline workflows, summarize materials, and enhance decision‑making.

Stay curious about new technology that can make executive operations smarter and faster.

Confidentiality and trust

Handle sensitive information with discretion and professionalism.

Build trusted relationships across all levels of the organization and maintain confidentiality at all times.

Who you are

A polished, composed executive partner with strong taste, sound judgment, and the confidence to hold and share a point of view.

Proactive by default. You anticipate needs, take