Executive Assistant – C-Suite

Green Key Resources LLC; Washington (District of Columbia); On-site; USD 65,000 - 90,000; Full time

Job summary

Green Key Resources LLC is seeking an Executive Assistant – C-suite to support our high-level executives in a fast-paced environment. The role emphasizes proactive partnership, complex calendar management, and travel coordination, leveraging AI tools to boost efficiency.

The ideal candidate has 5+ years of EA experience, with 7 years preferred, and is tech-savvy with strong organizational skills. Confidentiality and professionalism are essential in all interactions.

Qualifications

• Minimum 5 years of experience as an Executive Assistant, with 7 years preferred.
• Prior experience supporting C-suite executives is required.
• Tech-savvy with proficiency in AI tools for efficiency improvement.
• High-energy, proactive, and resourceful with strong organizational skills.

Responsibilities

• Manage complex calendars and schedules for C-suite executives.
• Coordinate and schedule meetings, including catering and logistics.
• Prepare and organize post-meeting action items and follow-ups.
• Arrange light travel and accommodations for executives.
• Provide general administrative support to the executive team.
• Leverage AI tools to streamline administrative processes and enhance productivity.
• Utilize Microsoft Outlook and Google Workspace for efficient task management.
• Maintain confidentiality and professionalism in all interactions.

Skills

C-suite support

Calendar management

Meeting coordination

Travel coordination

AI tools

Microsoft Outlook

Google Workspace

Communication

Proactiveness

Education

High School Diploma or GED

Advanced education (college degree)

Tools

Microsoft Outlook

Google Workspace

AI tools

Job description

Executive Assistant – C-suite Overview

• The Executive Assistant – C-suite role supports high-level executives in a dynamic environment.
• Provide administrative assistance to the Chief Product Officer, ensuring seamless operations.
• Serve as a proactive partner, anticipating needs and taking initiative in tasks.
• Utilize advanced technical skills, including AI tools, to enhance efficiency.
• Coordinate complex schedules and manage executive calendars effectively.
• Handle meeting arrangements, post-meeting follow-ups, and travel coordination.
• Collaborate with a high-energy and forgiving executive team in a fast-paced setting.
• Ensure organizational excellence and independent follow-through on assigned tasks.

Executive Assistant – C-suite Key Responsibilities & Duties

• Manage complex calendars and schedules for C-suite executives.
• Coordinate and schedule meetings, including catering and logistics.
• Prepare and organize post-meeting action items and follow-ups.
• Arrange light travel and accommodations for executives.
• Provide general administrative support to the executive team.
• Leverage AI tools to streamline administrative processes and enhance productivity.
• Utilize Microsoft Outlook and Google Workspace for efficient task management.
• Maintain confidentiality and professionalism in all interactions.

Executive Assistant – C-suite Job Requirements

• Minimum 5 years of experience as an Executive Assistant, with 7 years preferred.
• Prior experience supporting C-suite executives is required.
• High-energy, proactive, and resourceful with strong organizational skills.
• Tech-savvy with proficiency in Microsoft Outlook and Google Workspace.
• Understanding and interest in AI tools for efficiency improvement.
• Comfortable managing fast-paced and complex executive schedules.
• High School Diploma or GED required; advanced education is a plus.
• Strong interpersonal skills and ability to work independently.