Executive Assistant & Board Liaison

Scion Staffing; Portland (OR); On-site; USD 76,000 - 95,000; Full time

Benefits offered by this job

Competitive salary

Health, vision, dental insurance

Retirement contributions

PTO & paid holidays

Mission-driven work

Job summary

Scion Nonprofit Staffing is seeking an experienced Executive Assistant & Board Liaison for an influential nonprofit organization advancing Tribal health in the Pacific Northwest. This full-time, direct-hire role is based in Portland, Oregon.

You will provide high-level executive support and partner with the Board on governance, policy, and engagement. The ideal candidate has 5+ years in executive administration, 3+ years with Tribes, and strong communication.

Qualifications

• 5+ years of progressively responsible executive administration experience.
• 3+ years of professional experience working with Tribes, Tribal organizations, Tribal communities, or Tribal health clinics.
• Bachelor’s degree in Business Administration, Public Health, Social Sciences, or closely related field (8 years of qualifying experience may substitute).
• Demonstrated experience planning and coordinating large, complex meetings and events with strong writing, verbal communication, organization, discretion, initiative, and follow-through.

Responsibilities

• Provide high-level executive administrative support including complex calendar management, correspondence, reports, presentations, contracts, invoices, purchase orders, and deadline tracking.
• Coordinate Board and committee meetings, including agendas, materials, minutes, action items, governance records, bylaws, resolutions, and Board management systems.
• Support government affairs and policy activities by coordinating meetings, reviewing and summarizing policy information, tracking key issues, and ensuring follow-through.
• Plan and coordinate large and complex meetings, events, retreats, and activities involving Tribal leaders, Board members, executives, staff, and external stakeholders.
• Coordinate executive and Board travel, including itineraries, expenses, reimbursements, documentation, approvals, and logistics.
• Maintain confidential records and sensitive information while collaborating across departments to support effective organizational operations.

Skills

Executive administration

Board relations

Policy coordination

Communication

Education

Bachelor's degree in related field

8 years of qualifying experience in lieu of degree

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Teams

SharePoint

Adobe Acrobat

Zoom

OnBoard

Job description

Scion Nonprofit Staffing has been engaged to conduct a search for an experienced Executive Assistant & Board Liaison on behalf of an impactful nonprofit organization dedicated to advancing the health and well-being of Tribal communities throughout the Pacific Northwest. This is an exciting full-time, direct-hire opportunity based in Portland, Oregon.

The Executive Assistant & Board Liaison will provide high-level administrative support to executive leadership while serving as an integral partner in Board relations, government affairs, policy support, meeting and event coordination, travel management, communications, and organizational operations. The ideal candidate brings substantial executive-level administrative experience, direct professional experience working with Tribal communities, exceptional communication skills, and the ability to independently manage complex priorities with discretion and strong follow-through.

PERKS:

• Competitive salary of $76,000–$95,000 annually
• Comprehensive health, vision, and dental insurance
• Retirement contributions
• PTO and paid holidays
• Meaningful, mission-driven work supporting Tribal communities throughout the Pacific Northwest

RESPONSIBILITIES:

• Provide high-level executive administrative support, including complex calendar management, correspondence, reports, presentations, contracts, invoices, purchase orders, and deadline tracking.
• Coordinate Board and committee meetings, including agendas, meeting materials, minutes, action items, governance records, bylaws, resolutions, and Board management systems.
• Support government affairs and policy activities by coordinating meetings, reviewing and summarizing policy information, tracking key issues, and ensuring timely follow-through.
• Plan and coordinate large and complex meetings, events, retreats, and activities involving Tribal leaders, Board members, executives, staff, and external stakeholders.
• Coordinate executive and Board travel, including itineraries, expenses, reimbursements, documentation, approvals, and logistics.
• Maintain confidential records and sensitive information while collaborating across departments to support effective organizational operations.

QUALIFICATIONS:

• 5+ years of progressively responsible experience in executive administration, Board relations, or a closely related field.
• 3+ years of professional experience working with Tribes, Tribal organizations, Tribal communities, or Tribal health clinics is required.
• Bachelor’s degree in Business Administration, Public Health, Social Sciences, or a closely related field; 8 years of qualifying progressively responsible experience may substitute for the degree requirement.
• Demonstrated experience planning and coordinating large, complex meetings and events, with exceptional professional writing, verbal communication, organization, discretion, initiative, and follow-through.
• Expert-level proficiency with Microsoft Word, Excel, PowerPoint, Teams, SharePoint, Adobe Acrobat, and Zoom; intermediate proficiency with OnBoard or a similar Board management platform.

TRAVEL:

This position requires approximately 20% local travel and 10% overnight travel, including attendance at quarterly Board meetings that may be hosted throughout the region. Candidates must be comfortable with regular travel and occasional multi-night stays.

COMPENSATION AND BENEFITS:

This exciting career opportunity offers a salary range of $76,000–$95,000 annually, along with health, vision, and dental insurance, retirement contributions, PTO, and paid holidays.

Scion Nonprofit Staffing is an equal opportunity employer and service provider and does not discriminate based on race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation, or any other protected class. We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and value, for ourselves, our client companies, and the candidates we represent.

For opportunities located in a region that has enacted fair chance, arrest, or conviction-based employment ordinances, Scion Nonprofit Staffing proactively follows the enacted guidance and considers for employment all qualified applications with arrest and conviction records. We engage in socially conscious business practices and believe that diverse, equitable, inclusive, and non-biased talent and recruitment processes are foundational to the success of Scion as well as every client organization with whom we partner.