Executive Assistant (Austin)

State of Texas; Austin (TX); On-site; USD 60,000 - 80,000; Full time

Job summary

The State of Texas is seeking an Executive Assistant to support the Division Director at the Texas Workforce Commission in Austin. This role involves administrative management, supporting high-level operations, and providing excellent communication and organizational skills. Ideal candidates will thrive in a fast-paced environment and possess strong data analysis capabilities.

Benefits

Family Friendly Certified Workplace

Defined Retirement Benefit Plan

Medical Insurance

Paid time off

401(k) and 457 accounts available

Qualifications

• Six years of full-time experience in a responsible role required.
• Knowledge of agency programs and services is essential.
• Relevant academic credits may apply to experience qualifications.

Responsibilities

• Maintain Division Director's calendar and schedule meetings.
• Compile and analyze data and reports.
• Provide administrative and technical assistance to the Division Director.

Skills

Critical thinking

Data analysis

Interpersonal communication

Organization

Planning

Problem-solving

Multitasking

Tools

Microsoft Office

SharePoint

Excel

Job description

Join to apply for the Executive Assistant (Austin) role at State of Texas

Join to apply for the Executive Assistant (Austin) role at State of Texas

This range is provided by State of Texas. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

Who We Are

Texas Workforce Commission connects people with careers across the state. While we are based in Austin on the north lawn of the Texas State Capitol, we have offices statewide. We're a Family Friendly Certified Workplace with great work-life balance, competitive salaries, extensive opportunities for training and development, and fantastic benefits. This is an in-office position at our 101 E. 15Th Street, Austin, TX location. Work hours are flexible Monday - Friday, starting as early as 7:00am, ending no later than 6:00pm.

TWC is not considering applications from individuals who require sponsorship for an employment visa, including those currently on student or postgraduate visas. You must be a Texas resident to work for the Texas Workforce Commission or willing to relocate to Texas.

Who You Are

Are you a critical thinker who thrives in a fast-paced work environment? Do you have experience providing professional administrative support to executive level staff? Are you a self-starting, motivated, collaborative problem solver who is detail oriented, organized and able to multi-task and enjoys being challenged? Do you enjoy and understand the value of data analysis and performance metrics? Do you have exceptional communication skills? We have the opportunity you are looking for!

What You Will Do

The Executive Assistant II provides advanced (senior-level) professional assistance support to the Division Director for the Information Innovation & Insight Division. Work involves overseeing high-level administrative operations of an agency or division. May plan, assign, and/or supervise the work of others. Works under limited supervision, with considerable latitude for the use of initiative and independent judgment.

YOU WILL BE TRUSTED TO

• Maintain Division Director's calendar, schedule meetings, and coordinates calendars with other TWC divisions and executives, as well as with organizations and agencies external to TWC.
• Review the Division Director's e-mail, receive calls for the Division Director, and take appropriate action on the Division Director's behalf.
• Manage the Division Director's schedule to include calendar appointments, conferences, and travel activities, including coordinating and making all travel arrangements.
• Develop and maintain tracking process for division assignments, department projects, assigned action plans, and external inquiries.
• Monitor the progress of assignments and ensures that deadlines are met. Coordinates work between department areas and managers within the division.
• Compile, prepare, verify, process, and maintain confidential agency documents, complex correspondence, reports and forms.
• Assist in compiling and analyzing data and reports.
• Assists in conducting data analysis, visualization, and interpretation to effectively communicate agency and division objectives, tasks, and decisions to division staff.
• Provide administrative and technical assistance to the Information Innovation & Insight Division Director.
• Communicates administrative policies, procedures, standards, and methods on behalf of the Division Director.
• Interprets policies and procedures and makes administrative decisions as appropriate.
• Assist the director with human resource management actions.
• Perform related work as assigned.
  
  

YOU QUALIFY WITH

• Six years of full-time experience in a responsible position which provided thorough knowledge of agency programs and services; business management practices, clerical administration, and procedures; or experience in organizing and coordinating support services or program operations which included analyzing work problems and interpreting complex policies and procedures.
• Relevant academic credits may be applied toward experience qualifications for this position.
  
  

YOU ARE A GREAT FIT WITH

• Ability to work in a fast-paced environment with an emphasis on performance excellence and continuous improvement.
• Must demonstrate initiative and independent judgment, with critical analysis.
• Multitasking, attention to detail, and accuracy are required.
• Proficient user of personal computer and software applications such as Microsoft Office, SharePoint, and Excel required.
• Excellent interpersonal communication
• Excellent writing and editing skills
• Excellent organization, planning, and problem-solving skills
• Project management skills
• Ability to build strong relationships with internal teams
  
  

YOU GAIN

• A Family Friendly Certified Workplace.
• Competitive starting salary: 4,025.00 - 4,975.00/ month
• Defined Retirement Benefit Plan
• Optional 401(k) and 457 accounts
• Medical Insurance
• Paid time off, including time for vacation, sick and family care leave
• Additional benefits for active employees can be found at https://www.ers.texas.gov/Active-Employees/Health-Benefits.
  
  

VETERANS

Use your military skills to qualify for this position or other jobs! Go to www.texasskillstowork.com to translate your military work experience and training courses into civilian job terms, qualifications, and skill sets. Also, you can compare this position to military occupations (MOS) at the Texas State Auditor's Office by pasting this link into your browser: https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_AdministrativeSupport.pdf

How To Apply

To be considered, please complete a State of Texas Application for Employment and apply online at www.workintexas.com or on Taleo.

TWC is not considering applications from individuals who require sponsorship for an employment visa, including those currently on student or postgraduate visas.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

A position utilizing this classification will be designated as security sensitive according to the Texas Labor Code, Section 301.042.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Administrative and Support Services

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