Executive Assistant at Siddons Martin Emergency Group Houston, TX

Siddons Martin Emergency Group, LLC; Houston (TX); On-site; USD 60,000 - 85,000; Full time

Job summary

A leading emergency service company in Houston is seeking an Executive Assistant to manage administrative functions for commercial leases and support the accounting department. This full-time role requires strong communication and organizational skills, as well as the ability to manage multiple relationships effectively. The position also includes supervisory responsibilities over administrative staff in a collaborative environment.

Benefits

Employee Stock Ownership Plan

401K with Employer Match

Paid Holidays & Time Off

Medical, Dental, and Vision Insurance

Relocation Benefits

Qualifications

• At least five years related experience and/or training.
• Previous supervisory experience required.

Responsibilities

• Manage the day-to-day administrative requirements for all Company commercial leases.
• Coordinate with accounting department on real estate matters.
• Oversee Receptionist and Administrative Assistant positions.

Skills

Strong follow-up skills

Excellent written and verbal communication

Knowledge of office management procedures

Excellent organizational skills

Competent computer skills (MS Office)

Customer service skills

Education

High School Diploma or GED Equivalent

Associate's or Bachelor's degree in Business Administration, Accounting, or related field

Job description

Executive Assistant at Siddons Martin Emergency Group Houston, TX

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Executive Assistant at Siddons Martin Emergency Group Houston, TX

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Executive Assistant job at Siddons Martin Emergency Group. Houston, TX. Job Details

Job Location CORPORATE OFFICE - Houston, TX

Description

Siddons Martin Emergency Group Benefits Employee-owned company! Monday-Friday schedule

Company Sponsored Benefits

Medical (PPO & HSA), Dental, Vision, STD

Company Paid Benefits

Basic Life, Basic AD&D, Cancer, LTD, Teladoc (Full-time & Part-time)

401K with Employer Match (eligibility requirements) Employee Stock Ownership Plan (eligibility requirements) Paid Holidays & Paid Time Off (Full-Time Only) Maternity/Paternity Leave (eligibility requirements) Paid Training & Safety Equipment Relocation Benefits Verizon Wireless Company Discount (eligibility requirements)

Summary

The Executive Assistant manages all administrative aspects of the Company's commercial leases, including maintaining lease records, coordinating with internal departments and ensuring compliance with lease terms. This role also provides support to the accounting department involving real estate matters and maintaining vendor and customer documentation. The Executive Assistant also oversees the Receptionist position and assists with reception duties as needed.

Duties and Responsibilities * Manage the day-to-day administrative requirements for all Company commercial leases * Ensure all internal departments and outside vendors are apprised of relevant lease terms, such as responsibilities for repairs, rent increases, or any other pertinent information * Manage and maintain the master spreadsheet covering over 50 leased properties * Prepares and coordinates any applicable property permits, maintenance & contractor contracts, and other property agreements * Coordinate with the accounting department on real estate matters, including property taxes, lease periods, rent schedules, and other information as required * Review annual expense reconciliations for accuracy in accordance with lease terms * Serve as point of contact between property owners, applicable site personnel and management * Serve as the primary point of contact for tenants or subtenants of Company, including invoicing for rent and enforcing lease terms * Maintain certificates of property insurance for both tenants and vendors * Provide administrative support to the accounting department, including processing of vendor applications and customer information, and maintaining all necessary documentation * Oversee an Administrative Assistant and Receptionist positions, and assist with receptionist duties as needed * Approve timecards and PTO requests and prepare regular performance reviews for direct reports

Qualifications

Skills * Strong follow-up skills with the ability to effectively resolve issues in a timely manner * Excellent written and verbal communication skills * Comfortably interact with individuals of all professional levels * Knowledge of office management procedures * Excellent organizational skills with attention to detail * Excellent time management skills with a proven ability to meet deadlines * Competent computer skills, especially MS Office (Outlook, Word, Excel, SharePoint) and other company specific programs * Ability to establish and maintain effective working relationships * Strong work ethic and team oriented * Exceptional customer service skills, self-motivated, and possess a positive attitude

Supervisory Responsibilities * This position will oversee the Receptionist position and the Administrative Assistant position

Education and/or Experience * High School Diploma or GED Equivalent required * Associate's or Bachelor's degree in Business Administration, Accounting, or related field preferred but not required * At least five years related experience and/or training; or equivalent combination of education and experience * Previous supervisory experience required Physical Demands

While performing the duties of this job, the employee is regularly required to sit, use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 15 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception, and ability to adjust focus with or without corrective lenses.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Administrative and Support Services

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