Executive Assistant, Associate

Bloomberg Industry Group; Arlington (VA); On-site; USD 80,000 - 100,000; Full time

Job summary

Bloomberg Industry Group seeks an organized administrator to support the Product leadership team. Under general supervision, you will coordinate activities, manage calendars, and handle documentation to keep programs running smoothly.

You will interface with all levels of management, develop knowledge of internal processes, and demonstrate professionalism and diplomacy with staff and customers. Strong writing and verbal communication are essential.

Qualifications

• Bachelor's degree or equivalent experience.
• 2+ years experience providing administrative support to teams in large organizations, coordinating calendars, supporting event planning, maintaining documentation, communicating effectively, and assisting with multiple stakeholders.

Responsibilities

• Demonstrated ability to manage and prioritize simultaneous assignments and projects.
• Excellent written and verbal communication skills.
• High level of credibility, judgment, analytical skills, and attention to detail.
• High level of interpersonal, organizational, and calendar management skills.
• Provide administrative support across teams to ensure smooth coordination and execution.
• Assist with scheduling and maintaining calendar for product leadership, including coordinating meetings and resolving conflicts.
• Support the coordination of team meetings, forums, and planning sessions.
• Help organize meetings and small-scale events, including logistics and materials preparation.
• Assist with travel arrangements and provide support for vendor and procurement activities, where applicable.
• Maintain and update shared documentation (e.g. Teams, SharePoint, Confluence), templates, trackers to ensure information is accurate and accessible.

Skills

Calendar management

Communication skills

Administrative support

Documentation

Education

Bachelor's degree or equivalent experience

Job description

Under general supervision, manage a wide range of key activities for Product leadership of Bloomberg Industry group; interface with all levels of management to provide administrative support with a focus on coordination of activities, team routines, and documentations, while developing knowledge of internal processes and tools; and demonstrate a high level of professionalism and diplomacy to staff members and customers of Bloomberg Industry Group.

What will you do

• Demonstrated ability to manage and prioritize simultaneous assignments and projects, as well as conduct information gathering and monitoring.
• Excellent written and verbal communication skills.
• High level of credibility, judgment, analytical skills, and attention to detail.
• High level of interpersonal, organizational, and calendar management skills.
• Provide administrative support across teams to ensure smooth coordination and execution.
• Assist with scheduling and maintaining calendar for product leadership, including coordinating meetings and resolving conflicts.
• Support the coordination of team meetings, forums, and planning sessions.
• Help organize meetings and small-scale events, including logistics and materials preparation.
• Assist with travel arrangements and provide support for vendor and procurement activities, where applicable.
• Maintain and update shared documentation (e.g. Teams, SharePoint, Confluence), templates, trackers to ensure information is accurate and accessible.

Experience

• Bachelors’ degree or equivalent experience.
• 2+ Years Experience providing administrative support to teams in large organizations, including coordinating calendars, supporting event planning, maintaining documentation, communicating effectively, and assisting with multiple stakeholders and tasks simultaneously.

Compensation Range

$80,000.00-$100,000.00

Placement in the salary range will be decided upon completion of the interview process. Salary determination will be determined based on factors including but not limited to relevant experience, demonstrated skills related to the requirements of the role, education, certifications, and geographic location.

Equal Opportunity

Bloomberg Industry Group maintains a continuing policy of non-discrimination in employment. It is Bloomberg Industry Group’s policy to provide equal opportunity and access for all persons, and the Company is committed to attracting, retaining, developing, and promoting the most qualified individuals without regard to age, ancestry, color, gender identity or expression, genetic predisposition or carrier status, marital status, national or ethnic origin, race, religion or belief, sex, sexual orientation, sexual and other reproductive health decisions, parental or caring status, physical or mental disability, pregnancy or maternity/parental leave, protected veteran status, status as a victim of domestic violence, or any other classification protected by applicable law (“Protected Characteristic”). Bloomberg prohibits treating applicants or employees less favorably in connection with the terms and conditions of employment, in all phases of the employment process, because of one or more Protected Characteristics (“Discrimination”).