Executive Assistant , Annapurna, Quantum, and AGI PXT (HR)

Amazon Inc.; Seattle (WA); On-site; USD 83,000 - 130,000; Full time

Benefits offered by this job

Health insurance

401(k) matching

Paid time off

Parental leave

Job summary

Amazon seeks an experienced Executive Assistant to support the VP of PXT for Annapurna, Quantum, and AGI in Seattle. This high-impact role demands flawless planning, diplomacy, and discretion to anticipate needs and run with ambiguity.

Expect complex calendars, travel logistics, and cross-functional coordination across time zones, with a strong teamwork mindset and proactive problem solving. You will manage confidential information, facilitate communication with stakeholders, and drive

Qualifications

• Experience supporting executives at senior level.
• High proficiency with Microsoft Office suite.
• Experience designing processes to maximize efficiency.

Responsibilities

• Proactively coordinate and engage with leadership in planning and organizing events, activities and calendars.
• Orchestrate complex calendars, scheduling across time zones with strategic alignment to priorities.
• Serve as a trusted liaison between executive leadership and key stakeholders, managing sensitive information with discretion.
• Execute end-to-end travel logistics for international and domestic trips, including multi-city itineraries.
• Lead the planning of meetings and offsites, team-building activities, and supply ordering.
• Collaborate with the EA Community to drive best practices and efficiency.

Skills

Calendar management

Executive support

Process design

Stakeholder management

Tools

Microsoft Office

Job description

Description

The VP of PXT (HR) for Annapurna, Quantum, and AGI is seeking a high-performing Executive Assistant. This high impact, high visibility role requires remarkable planning and communication skills.

You will understand leader and team priorities, demonstrate the ability to proactively anticipate needs, and drive improvements that build capacity for the leadership team. A high degree of diplomacy, integrity, and discretion in handling confidential information is essential, as is the ability to turn on a dime, thrive in ambiguous situations, and deliver high-quality results without knowing the whole picture.

You will juggle competing priorities with excellent judgment, flexibility, and a positive team and service-oriented attitude. Impeccable attention to detail is required. Clear written and verbal communication is a must, as is a comprehensive understanding of the organization, leadership team structure, and business partner/stakeholder roles.

This role requires five (5) days a week in office.

Key job responsibilities

• Proactively coordinate and engage with leadership in planning and organizing events, activities and calendars.
• Orchestrate complex calendars, scheduling requirements, and prioritization of executive's tasks and appointments across time zones according to their importance, urgency, and relevance and ensuring strategic alignment with business priorities.
• Serve as a trusted liaison between executive leadership and key stakeholders, facilitating clear communication channels and managing sensitive information with the highest level of discretion.
• Execute end-to-end travel logistics for international and domestic trips, including complex multi-city itineraries, client-facing events, and team visits across corporate offices.
• Lead the planning of events including staff meetings, all-hands meetings, executive offsites, team-building activities, supply ordering.
• Collaborate with the EA Community to drive best practices, implement solutions, and drive organizational efficiency.
• Develop and maintain tracking systems for critical deliverables, ensuring on-time completion of executive and team commitments and providing regular status updates to key stakeholders.
• Have fun at work and help others do the same!

Required Experience

• Experience with Microsoft Office products and applications
• 5+ years of senior level leadership support experience
• Experience with executive level calendar management
• Experience designing processes to maximize efficiency

Basic Qualifications

• Experience with Microsoft Office products and applications
• 5+ years of senior level leadership support experience
• 5+ years of executive assistant experience

Preferred Qualifications

• 6+ years of senior level leadership support experience

Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.

Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner.

The base salary range for this position is listed below. Your Amazon package will include sign-on payments and restricted stock units (RSUs). Final compensation will be determined based on factors including experience, qualifications, and location.

Amazon also offers comprehensive benefits including

• health insurance (medical, dental, vision, prescription, Basic Life & AD&D insurance and option for Supplemental life plans, EAP, Mental Health Support, Medical Advice Line, Flexible Spending Accounts, Adoption and Surrogacy Reimbursement coverage)
• 401(k) matching
• paid time off
• parental leave

Learn more about our benefits at https://amazon.jobs/en/benefits .

USA, WA, Seattle - 82,700.00 - 129,800.00 USD annually