Executive Assistant and Special Projects Coordinator

The Alliance for Just Deliberation on Solar Geoengineering (DSG); United States; On-site; USD 80,000 - 95,000; Full time

Benefits offered by this job

Flexible PTO

Medical/dental/vision benefits

Job summary

A non-profit organization focused on climate governance is seeking an Executive Assistant and Special Projects Coordinator. This full-time role involves managing complex calendars, coordinating meetings and travel logistics, and providing high-level support to the Executive Director. Candidates should have over four years of experience in executive assistance and strong organizational skills. The position offers a salary range of $80,000–$95,000 and is fully remote, suited for individuals comfortable with virtual collaboration.

Qualifications

• 4+ years in executive assistance, operations, or coordination roles.
• Comfort with remote work and virtual collaboration tools.
• Exceptional attention to detail and calm under pressure.

Responsibilities

• Manage complex calendars across time zones.
• Coordinate meetings, agendas, and materials.
• Prepare travel briefs and meeting packets.

Skills

Executive assistance experience

Attention to detail

Strong organizational ability

Clear communication skills

Comfort with remote work

Job description

Executive Assistant and Special Projects Coordinator

Join to apply for the Executive Assistant and Special Projects Coordinator role at The Alliance for Just Deliberation on Solar Geoengineering (DSG)

About DSG

DSG works at the intersection of solar radiation management (SRM), climate governance, and international diplomacy, emphasizing justice‑centered, globally inclusive, and deeply participatory approaches. Our work is complex and politically sensitive, requiring careful pacing, thoughtful coordination, and strong internal systems.

Role Summary

DSG seeks a full‑time Executive Assistant & Special Projects Coordinator to provide high‑level support to the Executive Director (ED) and Managing Director (MD).

Key Responsibilities

• Executive Support
  • Manage complex calendars across time zones.
  • Coordinate meetings, agendas, briefings, links, and materials.
  • Prepare concise notes, follow‑up reminders, and action lists.
  • Draft or support written communications for scheduling and logistics.
• Project & Operations Coordination
  • Maintain lightweight project trackers and deadline systems.
  • Support preparation of documents, slide decks, and briefing packets.
  • Organize digital systems (Drive, Docs, files, naming conventions).
  • Assist with simple research, summaries, and background context.
• Travel & Events
  • Coordinate flights, hotels, itineraries, and on‑ground logistics.
  • Prepare travel briefs and meeting packets.
  • Occasionally travel (3–4 times/year) to support meetings or convenings.
• Learn key concepts in SRM and climate governance over time, develop situational awareness, and support deeper preparation.

Required Qualifications

• 4+ years in executive assistance, operations, or coordination roles.
• Exceptional attention to detail and calm under pressure.
• Strong systems thinking and organizational ability.
• Proactive anticipation of needs.
• Clear written and verbal communication skills.
• Comfort with remote work and virtual collaboration tools.
• Daily overlap with US Eastern Time zone.

Preferred Qualifications

• Experience with climate, governance, multilateral, diplomacy, or nonprofit settings.
• Experience supporting senior leaders in remote or fast‑paced environments.

Who Will Thrive in This Role

• Highly organized and detail‑oriented.
• Comfortable with ambiguity and complexity.
• Curious, patient, and eager to learn.
• Energized by supporting others and building durable systems.
• Thoughtful about justice‑centered approaches and global sensitivities.

Salary and Benefits

This is a full‑time role with a salary of $80,000–$95,000 USD/year, depending on experience. DSG is a fully remote organization. If a U.S. resident, medical/dental/vision benefits are available. Occasional international travel will be required (3–4 trips annually). DSG offers flexible PTO and sick days.

How to Apply

To apply, please fill out the linked form, and share a Resume/CV and brief cover letter (via the form). If you have questions about the role, contact [e-mail]. Applications will be reviewed on a rolling basis and only those moving to the next stage of the hiring process will be contacted directly.

Employment Details

Seniority level: Mid‑Senior level

Employment type: Full‑time

Job function: Administrative

Industries: Non‑profit Organizations