Executive Administrative Assistant V

LexisNexis; United States; Remote; USD 59,000 - 99,000; Full time

Benefits offered by this job

Health benefits

401(k) match

Wellbeing platform

Life insurance

Family benefits

Paid time off

Job summary

LexisNexis, part of RELX, seeks an Executive Administrative Assistant to support the Vice President - Internal AI Innovation. The role includes managing calendars, coordinating travel, handling communications, and organizing meetings and events to boost efficiency and leadership effectiveness.

You will partner with leaders across the organization, organize quarterly town halls, and maintain SharePoint/Teams pages while ensuring confidentiality and professional communication.

Qualifications

• Proven experience supporting a senior executive in a fast-paced environment.
• Excellent written and verbal communication skills.
• Ability to handle confidential information with discretion.
• Experience coordinating multi-stakeholder projects or initiatives.
• Exceptional organizational and multitasking abilities.
• Experience planning and executing high-impact events.

Responsibilities

• Manage complex calendar scheduling, travel arrangements, and expense reporting with a high degree of accuracy and confidentiality.
• Serve as the primary liaison between the VP of Internal AI Innovation and internal/external stakeholders.
• Own onboarding logistics for new leaders and key team members.
• Coordinate and prepare materials for leadership meetings, town halls, and off-sites.
• Plan and execute internal events such as leadership retreats and team-building activities.
• Partner with cross-functional leads to ensure timely execution of shared deliverables and communications.

Skills

Senior executive support

Communication skills

Discretion

Multi-tasking

Event planning

Collaboration

Tools

Microsoft Office Suite

Teams

SharePoint

Outlook

Job description

1-month free credit building — strengthen finances now

Do you have the organizational skills and attention to detail needed to thrive in a fast-paced environment and contribute to our success?

Are you ready to make a significant impact by supporting a dynamic team?

About our Team:

LexisNexis, a part of RELX, is a leading global provider of legal, regulatory, and business information. We help customers increase productivity and improve decision-making and outcomes. Our 10,500 experts and innovative tools help us shape a better world for our customers and communities.

About the Role:

As an Executive Assistant, reporting to the Vice President - Product Manager of Internal AI Innovation you will play a crucial role in supporting the business by managing daily office deliverables, coordinating schedules and travel itineraries, handling communications, and organizing meetings and events. Your organizational skills and attention to detail will ensure smooth operational workflows, enabling productivity and effectiveness for leaders across the organization. This position offers an opportunity to work in a dynamic environment and contribute to the overall efficiency and success of our organization.

The Executive Administrative Assistant will assume responsibilities including supporting the VP of Internal AI Innovation, the cross-departmental coordination of recurring and ad hoc meetings, meeting ownership (agenda creation, note/action distribution/retention, coordinate team-building events, plan and arrange offsite team meetings (in-person and virtual), coordinate agenda and slide deck for Quarterly Town Hall meetings, provide town hall support, coordinate onsite team meetings, and partner with vendor Partners across our AI tooling. They will maintain the SharePoint and Teams pages for Innovation team leaders and their teams, managing security levels as well. They will support their leaders with administrative activities such as expense reports, manage leader calendars and distribution lists. They will also support their immediate teams with travel and expense reports.

Key Responsibilities:

• Manage complex calendar scheduling, travel arrangements, and expense reporting with a high degree of accuracy and confidentiality.

• Serve as the primary liaison between the Vice President of Internal AI Innovation and internal/external stakeholders, ensuring timely and effective communication.

• Anticipateneeds and proactively address administrative and logistical challenges.

• Own onboarding logistics for new leaders and key team members, streamlining their integration and engagement.

• Establish and maintain a cadence across strategic meetings (e.g., tech management reviews, collaboration sessions), ensuring alignment across teams.

• Coordinate and prepare materials for key leadership meetings, town halls, off-sites, and workshops – including drafting agendas, capturing action items, and tracking follow-ups.

• Plan and execute internal events, such as leadership retreats, team-building activities, and customer symposia.

• Partner with cross-functional leads to ensure timely execution of shared deliverables and communications.

• Draft, format, and help deliver internal communications on behalf of the President to ensure clarity and cultural consistency.

• Be a culture carrier for the department – helping coordinate recognition moments, milestones, and morale-boosting activities.

• Meeting notes, agenda, and follow-up activities

Qualifications & Skills:

• Have proven experience supporting a senior executive in a fast-paced environment.

• Show proficiency with Microsoft Office Suite, Teams, SharePoint, and calendar management tools (e.g., Outlook).

• Have excellent written and verbal communication skills.

• Have the ability to handle confidential information with discretion.

• Have experience coordinating multi-stakeholder projects or initiatives.

• Display exceptional organizational and multitasking abilities.

• Experience planning and executing high-impact events.

• Possess high emotional intelligence, diplomacy, and a collaborative mindset.

Work in a way that works for you:

We promote a healthy work/life balance across the organization. We offer an appealing working prospect for our people. With numerous wellbeing initiatives, shared parental leave, study assistance and sabbaticals, we will help you meet your immediate responsibilities and your long-term goals.

Working for you:

We know that your wellbeing and happiness are key to a long and successful career. These are some of the benefits we are delighted to offer:

• Health Benefits: Comprehensive, multi-carrier program for medical, dental and vision benefits

• Retirement Benefits: 401(k) with match and an Employee Share Purchase Plan

• Wellbeing: Wellness platform with incentives, Headspace app subscription, Employee Assistance and Time-off Programs

• Short-and-Long Term Disability, Life and Accidental Death Insurance, Critical Illness, and Hospital Indemnity

• Family Benefits, including bonding and family care leaves, adoption, and surrogacy benefits

• Health Savings, Health Care, Dependent Care and Commuter Spending Accounts

• In addition to annual Paid Time Off, we offer up to two days of paid leaveeach to participate in

• Employee Resource Groups and to volunteer with your charity of choice

U.S. National Base Pay Range: $59,200 - $98,600. Geographic differentials may apply in some locations to better reflect local market rates.

We know your well-being and happiness are key to a long and successful career. We are delighted to offer country specific benefits. Click here to access benefits specific to your location.

We are committed to providing a fair and accessible hiring process. If you have a disability or other need that requires accommodation or adjustment, please let us know by completing our Applicant Request Support Formor please contact 1-855-833-5120.

Criminals may pose as recruiters asking for money or personal information. We never request money or banking details from job applicants. Learn more about spotting and avoiding scams here.

Please read our Candidate Privacy Policy.

We are an equal opportunity employer: qualified applicants are considered for and treated during employment without regard to race, color, creed, religion, sex, national origin, citizenship status, disability status, protected veteran status, age, marital status, sexual orientation, gender identity, genetic information, or any other characteristic protected by law.

We like the way you work it · no gig iddy · Gotta bag it up · no gig iddy ·

We like the way you work it · no gig iddy · Gotta bag it up · no gig iddy ·