Executive Assistant & Administrative Coordinator

RocketRez, Inc.; Arkansas; On-site; Full time

Job summary

RocketRez is seeking an Executive Assistant & Administrative Coordinator to support the CEO and manage various administrative tasks. The ideal candidate will thrive in a dynamic environment, demonstrating exceptional organizational skills and a proactive attitude. This role involves executive scheduling, HR assistance, and finance-related activities, contributing to the overall efficiency of the team.

Benefits

Competitive salary

Comprehensive benefits package

Opportunities for growth

Qualifications

• Proven experience in an administrative or executive assistant role.
• Ability to take initiative and adapt to changing priorities.

Responsibilities

• Manage the CEO’s calendar and organize meetings.
• Assist with HR tasks and office administration.
• Follow up on Accounts Receivable with clients.

Skills

Organizational Skills

Communication

Problem-Solving

Tools

Microsoft Office Suite

Job description

Executive Assistant & Administrative Coordinator

Finance & Admin Full Time Steinbach, MB $22 - $25 CAD per hour

Executive Assistant & Administrative Coordinator

RocketRez is revolutionizing the Tours and Attractions industry with an all-in-one platform that empowers businesses to operate more efficiently and make data-driven decisions. A key part of this platform is RocketRez Insights—a flexible suite of reporting tools designed to help customers access and utilize their data like never before. If you’re passionate about data, problem-solving, and delivering exceptional customer experiences, this is your chance to shine!

RocketRez is seeking a highly organized and proactive Executive Assistant & Administrative Coordinator to support our CEO and provide essential administrative assistance across HR, finance, and office operations. This full-time role is perfect for someone who thrives in a dynamic environment, loves organization, and is eager to jump in wherever needed.

As a key member of our team, you’ll manage executive scheduling, assist with HR and state registrations, handle in-office administration tasks, and contribute to finance-related activities. If you’re detail-oriented, resourceful, and enjoy administrative work, we’d love to hear from you!

Key Responsibilities

Executive Support

• Manage the CEO’s calendar by scheduling meetings, appointments, and travel arrangements (including flights and accommodations).
• Organize and prioritize incoming communication for the CEO.
• Ensure smooth coordination of executive-level tasks with professionalism and discretion.

HR & Office Administration

• Assist with state registrations and compliance-related tasks.
• Manage in-person office administration duties such as collecting mail, scanning documents, and making photocopies.
• Maintain office supplies inventory and ensure the workspace remains organized.
• Optional: Support with culture and team building events.

Finance & Administrative Support

• Follow up on Accounts Receivable (AR) with clients to ensure timely payments.
• Deposit customer collection cheques as needed.
• Coordinate with internal staff to gather monthly expense receipts.
• Process benefits reimbursements.
• Pull invoices.

What We’re Looking For

• Proven experience in an administrative or executive assistant role.
• Exceptional organizational skills with a love for creating order out of chaos.
• Ability to take initiative, solve problems independently, and adapt to changing priorities.
• Strong communication skills (both written and verbal).
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) or similar tools.
• Is required to be in office at least 3-days per week
• Must have access to a car, for occasional commuting to Winnipeg office

Personal Attributes

• A resourceful “figure-it-out” mindset with a can-do attitude
• Comfortable performing hands-on tasks like mail collection and scanning documents.
• Detail-oriented with a commitment to accuracy in all tasks.
• Someone who can talk to anyone.

Why Join RocketRez?

At RocketRez, we believe that People Come First, including every member of our team. We’re building an environment where everyone feels empowered to do their best work while maintaining a healthy work-life balance. Here’s what you can expect:

• A supportive team culture that values integrity, honest dialogue, and teamwork.
• Opportunities for growth within a fast-paced SaaS company revolutionizing the Tours & Attractions industry.
• Competitive salary and comprehensive benefits package tailored for full-time employees.

Our Core Values:

• Win with Integrity
• Assume Positive Intent
• People Come First
• Teamwork Drives Results

If you’re ready to bring your organizational skills to a company that values your contributions, we’d love to hear from you!

Apply today to join RocketRez as our next Executive Assistant & Administrative Coordinator.