Executive Assistant / 311 Coordinator

Lensa; New York (NY); On-site; USD 43,000 - 62,000; Full time

Job summary

Lensa is assisting the NYC Department of Design and Construction in hiring an Executive Assistant / 311 Coordinator. The selected candidate will manage communications, coordinate operations, and provide administrative support to enhance operational efficiency. This is a full-time role requiring strong organizational and communication skills to handle various tasks effectively.

Qualifications

• Three years of experience in community work or related activities.
• Organized, detail-oriented, and strong communication skills.
• Must have excellent time management skills.

Responsibilities

• Answer 311 calls and agency emails, and record information accurately.
• Draft correspondences, memos, and emails for Executive staff.
• Assist with KPI reporting and maintain Operations Hub page.

Skills

Communication

Organization

Time Management

Detail-oriented

Adaptability

Education

High school graduation or equivalent

Job description

5 days ago Be among the first 25 applicants

Lensa is the leading career site for job seekers at every stage of their career. Our client, City of New York, is seeking professionals in New York, NY. Apply via Lensa today!

Job Description

Hours: Full Time- 35 Hours

Work Location: 30-30 Thomson Ave, LIC, Queens 11101

The NYC Department of Design and Construction seeks to hire an Executive Assistant / 311 Coordinator to join the Operations Division. Reporting to the Assistant Commissioner of Operations, the Program Coordinator will answer 311 calls and agency mail emails (City of New York- Correspondence) that come into the agency, accurately recording information, providing necessary information and/or transferring the calls or emails to the appropriate division. The selected candidate must also keep track of the calls, emails and responses from the divisions and submit monthly logs and reports. When requested, the candidate will draft correspondences, memos, and emails for Operations Executive staff. The candidate will work with the Procurement team as it relates to reviewing and updating the copier database. The selected candidate will assist with the KPI reporting, maintain Operations Hub page on the intranet which includes division updates, uploads etc., and will keep track of Operations Organizational Chart revision and changes. The selected candidate will also be the backup to the DAO in her absence or assist in those functions when needed. The candidate must be organized, detail-oriented, and have strong communication skills. Must have excellent time management skills, have attention to detail, and the ability to adapt to change and strategic thinking.

Authorization to work in the United States is required for this position. NYC Department of Design and Construction does not provide sponsorship for international employees for visa applications, extensions or status changes, including STEM/OPT visas. Applicants are responsible for ensuring that they meet all qualifying requirements for this position, at the time of application.

All Applicants, Including City Employees

Please go to NYC Government Jobs | Explore Careers | City of New York, go to Search for Open Jobs, and type in the Job ID # listed above. Submit job application as prompted. Do not apply via Employee Self-Service (ESS), e-mail, mail, or fax your resume to DDC directly.

COMMUNITY ASSOCIATE - 56057

Qualifications

Qualification Requirements

• High school graduation or equivalent and three years of experience in community work or community centered activities in an area related to duties described above; or
• Education and/or experience which is equivalent to "1" above.
  
  

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

Salary Min: $ 43,143.00

Salary Max: $ 61,477.00

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  IT Services and IT Consulting

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