Executive Assistant

RadNet, Inc.; Wisconsin; On-site; USD 52,000 - 76,000; Full time

Job summary

PPC Partners is seeking an Executive Administrative Assistant to provide high-level administrative support to executive leadership, including scheduling, meeting coordination, and project support. The role collaborates with internal departments and external parties to ensure smooth operations and timely decisions.

Responsibilities include preparing correspondence, records, and presentations; recording meeting minutes; organizing executive-level meetings and off-site events; handling controlled

Qualifications

• High school diploma or equivalent required; higher education preferred.
• 3+ years experience supporting executives.
• Proficiency with Microsoft Office Suite (Excel, Word, Outlook, Teams).
• Strong written and verbal communication; ability to interact with all levels.

Responsibilities

• Serve as a liaison between the Executive Office and internal departments, ensuring timely and professional communication.
• Compose correspondence, reports, and presentations as requested by executive leadership; record and transcribe meeting minutes.
• Create agendas and organize logistics for executive-level meetings; manage on- and off-site events including travel and catering.
• Exercise authority to make purchases within established budgetary guidelines.
• Assess personal development needs and pursue growth opportunities through internal or external education.
• Pre-plan and identify methods to eliminate hazards daily by work task; promote open communication about safety.

Skills

Executive support

Meeting coordination

MS Office

Verbal communication

Written communication

Interpersonal skills

Confidentiality

Education

High school diploma/equivalent

Higher education preferred

Tools

Microsoft Office Suite

Job description

PPC Partners is the holding company for several leading electrical, mechanical, automation and construction companies and their affiliated branches serving the Midwest and Southeastern United States.

We provide employees the freedom to grow in a unique culture of empowerment and servant leadership, within a company committed to quality, safety and high ethical standards. We give our people a lot of autonomy and responsibility, and we facilitate continuous learning. No matter the job, our people have the opportunity to lead, mentor and serve. It's how they grow.

Job Description

Role, Function & Organization:

The Executive Administrative Assistant provides high-level administrative support to executive leadership, assisting with scheduling, meeting coordination, communication, and project support. This role also helps manage special initiatives and other internal and external processes. The position works closely with leadership, internal departments, and external parties to ensure smooth and efficient executive operations.

At PPC Partners we believe in the Power to Serve along with the Pursuit of Excellence. As such the following values guide our behaviors: A Servant’s Heart – Focus on the Needs of Others, Wisdom – Insightful, Integrity – Honest and Trustworthy, Courage – Decisive and Confident in Others, Humility – Modest and Respectful, Passion – Unfailing Dedication

Executive Support & Communication:

• Serve as a liaison between the Executive Office and internal departments, ensuring timely and professional communication
• Compose correspondence, reports, and presentations as requested by executive leadership
• Record and transcribe meeting minutes; distribute notes and other confidential documents

Event Coordination & Planning:

• Create agendas and organize logistics for executive-level meetings
• Manage on- and off-site event planning (includes location booking, travel arrangements, catering, and materials preparation)

Operations & Professional Development:

• Exercise authority to make purchases in support of administrative and meeting functions, within established budgetary guidelines
• Assess personal development needs and pursue growth opportunities through internal or external education

Safety/Hazard Recognition & Elimination:

• Pre-plan and identify the methods to eliminate hazards daily by work task.
• Execute skill in observing habits and hazards of others and bringing it to their attention.
• Uphold safety as the most important goal of our company. Support goal of achieving zero accidents.
• Promote and encourage open communication between field and office regarding all safety concerns, suggestions, improvements, and PPE needed.
• Obtain safety training as expected by all company personnel.

Qualifications & Requirements:

• High school diploma/equivalent required
• Higher education in a related field preferred
• 3+ years experience with executives

Experience, Skill, & Abilities:

• Positive safety attitude and personal integrity – both are non-negotiable
• Ability to work independently
• Proficiency with Microsoft Office Suite (including Excel, Word, Outlook, and Teams)
• Strong communication skills, both verbal and written
• Strong interpersonal skills; ability to interact with all levels of the company and customers
• Ability to see details and recognize errors, working within precise standards of accuracy
• Capable of maintaining important information confidential

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PPC Partners is an Equal Opportunity Employer.

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