Executive Assistant

christiansonpllp; Willmar (MN); On-site; USD 55,000 - 65,000; Full time

Benefits offered by this job

Health care coverage

401(k) savings plan

Continuing education support

CPA exam support

Flexible schedule

Holiday

Job summary

Christianson in Willmar, MN is seeking an Executive Assistant to provide strategic administrative support to firm leadership. You will manage complex calendars, coordinate meetings and travel, and track key initiatives to keep projects moving forward.

The ideal candidate thrives in a fast-paced environment, demonstrates discretion, and can coordinate across multiple teams. On-site role with room for professional growth and long-term development within the firm.

Qualifications

• Bachelor’s degree in Administration, Management, Communications, or related field preferred.
• 2+ years supporting senior leaders, executives, or leadership teams.
• Exceptional organizational and time-management skills with ability to manage multiple priorities.
• Strong written and verbal communication skills, drafting professional correspondence and presentations.
• Proven ability to handle confidential information with discretion and professionalism.
• Strong attention to detail and follow-through with tracking projects.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams).
• Ability to use Microsoft CoPilot and AI/automation tools to analyze efficiency improvements.
• Ability to anticipate needs and solve problems independently with sound judgment.
• Willingness to travel between office locations.

Responsibilities

• Executive Support for CEO: manage complex calendars, coordinate meetings, arrange travel and logistics, screen communications.
• Strategic Project Coordination: track action items, deadlines, and cross-functional initiatives, prepare reports and materials.
• Partner & Board Support: coordinate meetings, prepare agendas/minutes, maintain documentation.
• Communication & Relationship Management: draft internal communications, ensure timely organizational messaging, connect leadership with staff.
• Event & Community Coordination: organize internal meetings, leadership retreats, and firm-sponsored events.

Skills

Calendar management

Travel coordination

Communication skills

Discretion & confidentiality

MS Office proficiency

AI/automation tools

Project coordination

Education

Bachelor’s degree in Administration/Management/Communications

Tools

Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams)

Microsoft CoPilot

Job description

We are looking for someone who:

• Thrives on turning strategy into action and can confidently lead firm-wide initiatives from planning through execution.
• Builds strong relationships across all levels of the organization and serves as a trusted advisor to leadership and staff.
• Enjoyscreating structure, providing processes, and driving accountability whilemaintaininga people-first approach.
• Communicates with clarity, professionalism, and influence, serving as a central connector across teams, locations, and leadership groups.

Job Description:

We areseekinga highly organized, proactive Executive Assistant to provide strategic administrative support to firm leadership. This role serves as a trusted partnerto theChief Executive Officer (CEO)by coordinating priorities, managing communications, tracking key initiatives, and ensuring important projects continue moving forward.

The ideal candidate is resourceful, detail-oriented, and thrives in a fast-paced environment where priorities shift and no two days are exactly alike. This individual excels at anticipatingneeds, solving problems before they arise, and creating organization out of complexity.

While this position does not directly manage firm operations, it plays a critical role in supporting the leaders who do. Success in this role requires exceptional discretion,strong communication skills, sound judgment, and the ability to coordinate across multiple teams and stakeholders.As the firm grows, this position has the potential to evolve, creating opportunities for increased responsibility, professional development, and long-term career growth.

Examples of the duties:

Executive Support for CEO

• Manage complex calendars and schedules for firm leadership
• Coordinate meetings, agendas, materials, and follow-up activities
• Arrange travel, events, and logisticsfor partner and leadership meetings
• Screen and prioritize communications

Strategic Project Coordination

• Track action items, deadlines, and key firm initiatives
• Follow up with stakeholders to ensuretimelycompletion of commitments
• Assistwith cross-functional projects and special initiativesas directed by CEO
• Create reports, presentations, and meeting materials
• As opportunities arise,collaborate with leadership and staff toassistwith processimprovements projects and implementation.

Partner & Board Support

• Coordinate Partner Board meetings and leadership retreats
• Prepare agendas, minutes, and supporting documentation
• Maintain records and organizational documentation
• Ensure action items are documented and communicated

Communication & Relationship Management

• Serve asa central pointof coordination between leadership and staff
• Draft internal communications on behalf of firm leadership
• Help ensure consistency and timeliness of organizational messaging
• Build positive working relationships across all office locations
• Facilities and vendor management, including coordination of efforts and organization of contracts and other related documentation.

Event & Community Coordination

• Coordinate internal meetings, retreats, and leadership events
• Support community engagement and firm-sponsored initiatives
• Assistwith business development events and relationship-building activities

Qualifications & Characteristics

• Bachelor’s degree in Administration, Management, Communications, or a related field preferred
• 2+ years ofexperience supporting senior leaders, executives, business owners, or leadership teams
• Exceptional organizational and time-management skills with the ability to manage multiple priorities simultaneously.
• Strong written and verbal communication skills, including drafting professional correspondence and presentations.
• Proven ability to handle confidential and sensitive information with discretion and professionalism.
• Strong attention to detail and follow-through, witha track recordof keeping projects and commitments on track.
• Proficiencyin Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.
• Ability to use Microsoft CoPilot and other AI and automation tools to analyze efficiency improvement opportunities.
• Ability toanticipateneeds, solve problems independently, and exercise sound judgment.
• Ability to travel between office locations as needed.

Other things we think you should know about the position

• Location – on-sitein our Willmar, MN headquarters
• Hours are normally Monday – Friday, 8:00 a.m. – 5:00 p.m. CST

Who We Are

At Christianson, we’remore than just your local accounting and consulting firm.
We’rededicated to getting to know our clients on a deeper level so that we can not only serve their needstoday, butalsoanticipatefuture needs and design custom solutions to ensure their success.
We create clients for life.

Here’s why we think you should work here!

With our varied client base, Christianson provides a challenging and fast-paced work environment with a wide range of opportunities for our employees.
There is boundless potential for advancement and further education.We’reproud to be a community-oriented firm and we value staff who understand the importance of giving back to the communities we serve and live in.
We are professional, we work hard, but we also like to have fun.
We enjoy time together in and out of work with planned socials, contests, and other events.

We Want to See You Succeed

Our firm’s purpose is to Help People Succeed, whether it be our client, our co-workers, or our communities.
At Christianson, we take a special interest in pursuing people who have the capacity and desire to help people succeed.

Perks of working at Christianson

• Personal Time Off
• Holidays
• Flexible Schedule to help with Work/Life Balance
• Health care coverage
• Dental
• Aflac
• Life, Disability, and AD & D Insurance
• 401(k) savings plan
• Continuing education support, including the cost of training and annual licensing
• CPA exam support
• Employee and Business Development referral programs

Disclaimer This job description reflects the assignment of essential functions. It does not prescribe or restrict the tasks that may be assigned. We are anequal-opportunityemployer. We do not discriminateon the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

In addition to competitive salaries, we take pride in offering a comprehensive range of benefits designed to support our team members. These benefits go beyond financial compensation, reflecting our commitment to our employees' well-being, balance, and personal growth. Someadditionalbenefits include: 401(k) contributions, Health & Wellness support, Flexibility, Professional Development, and Seasonal Time-off.Salary range:$55,000 - $65,000.