Executive Assistant

BD; Washington (District of Columbia); On-site; USD 41,000 - 66,000; Full time

Job summary

BD in Washington, DC is seeking an experienced Administrative Assistant to support the Senior Vice President, Public Affairs and the global Public Affairs team. The role requires strong Microsoft Office skills, meticulous calendar management, and the ability to handle confidential information with discretion.

Responsibilities include coordinating meetings, managing travel arrangements (domestic and international), and processing expense reports while maintaining professional representation of

Qualifications

• High school diploma or equivalent is required.
• 7+ years of experience as an assistant supporting senior leaders.
• Proficient with Microsoft Office applications (Outlook, Word, Excel and PowerPoint).
• Confidentiality is essential when handling sensitive data.
• Excellent calendar/meeting management with domestic and international travel coordination.

Responsibilities

• Performs administrative duties for BD’s global Public Affairs team and SVP, Public Affairs.
• Manages the Washington, DC office operations and supports needs within the department.
• Coordinates/organizes meetings including with government officials and executive leadership.
• Maintains the calendar for the SVP and Public Affairs team; notifies attendees.
• Coordinates travel plans for the SVP and staff, including international travel and visas.
• Manages/processes expense reports for the SVP, Public Affairs.
• Maintains files and handles data retention and confidentiality.
• Performs emails, letters and other administrative tasks.
• Supports orientations and onboarding for new hires.

Skills

Microsoft Office

Calendar management

Travel planning

Confidentiality

Independent work

Education

High School Diploma

Tools

SAP

Workday

Concur

Job description

We Are The People Who Give Possibilities Purpose

BD is one of the largest global medical technology companies in the world. Advancing the world of health™ is our Purpose, and it’s no small feat. It takes the imagination and passion of all of us—from design and engineering to the manufacturing and marketing of our billions of MedTech products per year—to look at the impossible and find transformative solutions that turn dreams into possibilities.

Job Description

Primary Responsibilities:

• Performs administrative duties for BD’s global Public Affairs team and the Senior Vice President, Public Affairs.


• Manages the operations of BD’s Washington, DC office and responsible for handling needs and concerns that may arise within the department such as computer related issues, corporate cards, maintains office supplies, etc.


• Coordinates/organizes various meetings including meetings with government officials, visits from executive leadership and any other events held at BD’s Washington, DC office.


• Maintains the calendar of the Senior Vice President, Public Affairs and the Public Affairs team. Uses good judgment in scheduling all meetings and other pertinent calendar events. Sends out appropriate notification/documentation to attendees.


• Exercises independent judgment in the establishment of priorities. Must be able to work independently. Maintains a high degree of confidentiality in dealing with all correspondence, reporting, presentations, Public Affairs related materials, etc. Works closely with Central, Regional and Business Unit teams.


• Coordinates travel plans for Senior Vice President, Public Affairs and Public Affairs staff. Also makes arrangements for international travel including visa applications and any other information needed when traveling abroad (i.e. medical information). Prepares itineraries for travel and gathers pertinent information for the trip.


• Manages/process expense reports for the Senior Vice President, Public Affairs.


• Maintains all files and other pertinent correspondence to be retained. Exercises good judgment in the retention, routing and destruction of data.


• Performs all administrative duties including emails, letters, and other necessary materials.


• Maintains personal computer skill levels with current technology used at BD.


• Coordinates orientation schedule, office or cube location, computer/phone set-up for new hires.


• Other ad hoc support requests as necessary including (but not limited to): requests for gathering or consolidating data, occasional note-taker in meetings.

Requirements

• Minimum of a High School Diploma with formal training or equivalent work experience required.


• At least 7-seven plus years' experience as an Assistant supporting senior leaders


• A high-level proficiency with Microsoft office applications (Outlook, Word, Excel and PowerPoint) required.


• Confidentiality is a must - this role will have access to highly confidential data (both financial, organizational, and personal) and this individual must be trusted to maintain confidentiality of this information at all times.


• Excellent calendar/meeting management. Experience scheduling domestic and international business travel and accommodations (including passports, visas, etc.), preparing, reconciling, and maintaining expense reports.


• Must be able to project and present a professional image of the Public Affairs function both internally and externally to BD.


• Be someone who fosters a positive team atmosphere with a willingness to cooperate with other members of the admin team when required.


• Be flexible to ad hoc requests for support even if it’s not listed above for the good of the function and the business.


• Be able to handle many parallel tasks at once.

Preferred Qualifications

• College degree


• Executive Assistant experience with a global organization


• Proficient with SAP and/or Workday and Concur

At BD, we prioritize on-site collaboration because we believe it fosters creativity, innovation, and effective problem-solving, which are essential in the fast-paced healthcare industry. For most roles, we require a minimum of 4 days of in-office presence per week to maintain our culture of excellence and ensure smooth operations, while also recognizing the importance of flexibility and work-life balance. Remote or field-based positions will have different workplace arrangements which will be indicated in the job posting.

For certain roles at BD, employment is contingent upon the Company’s receipt of sufficient proof that you are fully vaccinated against COVID-19. In some locations, testing for COVID-19 may be available and/or required. Consistent with BD’s Workplace Accommodations Policy, requests for accommodation will be considered pursuant to applicable law.

Why Join Us?

To find purpose in the possibilities, we need people who can see the bigger picture, who understand the human story that underpins everything we do. We welcome people with the imagination and drive to help us reinvent the future of healthcare. At BD, you’ll discover a culture in which you can learn, grow and thrive.

We believe that when people connect in person, we learn faster, collaborate more deeply, and build a stronger culture. Join us and enjoy a culture where face-to-face collaboration supports your learning, your progress, and your success.

To learn more about BD visit

https://bd.com/careers.

Becton, Dickinson, and Company is an Equal Opportunity Employer. We evaluate applicants without regard to race, color, religion, age, sex, creed, national origin, ancestry, citizenship status, marital or domestic or civil union status, familial status, affectional or sexual orientation, gender identity or expression, genetics, disability, military eligibility or veteran status, and other legally protected characteristics.

Required Skills

Optional Skills

Primary Work Location

USA DC - Washington, DC

Additional Locations

Work Shift

At BD, we reward, support and develop our associates through our comprehensive Total Rewards program. We are committed to attracting and retaining high quality talent by providing reward and recognition opportunities that promote a performance-based culture, as well as a competitive package of compensation and benefits programs. You can learn more on our career site under \"Our Commitment to You\".

Our salary or hourly rate ranges reward associates fairly and competitively. We regularly review these ranges and factors, such as location, contribute to the range displayed.

Our pay is based on the role and the necessary skills and education to perform it successfully. The salary or hourly rate offered is determined by the role's specific requirements, including any applicable step rate pay system at the work location. Salary or hourly pay ranges are influenced by labor laws and Collective Bargaining Agreement (CBA) requirements applicable to the work location which may also affect the workplace arrangement of the role.

Salary Range Information

$29.70 - $47.50 USD Hourly