Executive Assistant

SupportFinity™; Washington; Hybrid; USD 61,000 - 81,000; Full time

Job summary

Cornerstone Research in Washington, DC seeks an proactive Executive Assistant to provide administrative support to local executives. The role focuses on calendar management, travel arrangements, expense processing, and handling confidential information with discretion.

The EA will work closely with executives to improve efficiency, manage workload, and support special projects while coordinating with the finance and business development teams. Hybrid in-office schedule required in Washington, DC.

Qualifications

• 2+ years of directly related experience in a professional services firm preferred.
• Intermediate to advanced proficiency in MS Office and ability to learn new applications/tools.
• Ability to take initiative and contribute to the team.
• Strong professional communication skills.
• Strong business acumen and understanding of financial/operational functions.
• Attention to detail, highly organized, able to work under pressure.

Responsibilities

• Manage calendar, travel, and expense reporting for executives.
• Maintain executives' business development contacts and assist with leads development.
• Coordinate promotional material for business development.
• Schedule internal/client meetings, events, and travel arrangements.
• Record time details and billable expenses for billing and AR processes.
• Collaborate with finance to proofread billing narratives and liaise with clients when needed.
• Assist with conflict checks, engagement letters, and creating correspondence files.
• Create and maintain project administrative structure and document storage.
• Provide document management support and assist with recruiting, marketing, or other corporate initiatives.
• Draft and process routine correspondence; proofread all written materials.

Skills

Calendar management

Travel coordination

Expense reporting

Professional communication

Discretion/confidentiality

Education

High School Diploma or equivalent

Job description

Role Overview

If you are proactive, meticulous with details, and pride yourself on providing white-glove client service, then we would like to meet with you!

Role Overview

The Executive Assistant (EA) provides administrative support to local executives. The EA serves as a point of contact for all internal and external parties. This involves anticipating administrative needs, managing workload, and producing work of the highest quality in a timely manner.

The EA is responsible for working closely with their Executive(s) to optimize efficiency, while independently managing administrative tasks and coordinating special projects. The EA will handle confidential firm information which requires a high level of discretion. When workload is unusually heavy, the ability to effectively delegate tasks is essential. Additionally, the EA will provide occasional back-up support to the local administrative team.

At Cornerstone Research, you will be part of a thriving, 1,000-strong team that spans nine offices, comprises more than 55 nationalities, and leads the industry in its commitment to develop team members across all levels. Inc. Magazine has recognized Cornerstone Research three times as a Best Workplace for its outstanding employee engagement, collaborative culture, and professional growth opportunities.

You’ll Love It Here If You

• Embrace learning and continuous improvement
• Set and strive for a high bar of excellence
• Believe that teamwork leads to success: ask us what it means to be #onefirmfirm!
• Take pride in always doing your best work, even if it’s harder or takes longer
• Are passionate about what you do

How You'll Help Our Team Succeed

• Responsible for calendar management, travel arrangements, and processing expense reports.
• Maintain executives’ contacts for business development purposes and assists with management of leads development.
• Assist with the coordination of promotional material for business development.
• Coordinate internal or client meetings, special events, and travel arrangements.
• Record time details and billable expenses to facilitate billing and other accounting procedures.
• Work directly with members of the finance billing team to proofread and edit billing narratives for invoices sent to clients and tracking accounts receivables; this may require direct outreach to clients for timely processing.
• Responsible for assisting with conflict checks, generating engagement letters, and creating correspondence files.
• Create, organize, and maintain the administrative structure for each project (LAN files, \"hard\" files, document storage, project set-up, and closure).
• Provide document management support.
• As needed, provides support for recruiting initiatives, expert development, marketing events, practice areas or other corporate initiatives.
• Compose and process routine correspondence.
• Proofread all written materials.

What You'll Need To Be Successful

• 2+ years of directly related experience, in a professional services firm preferred.
• Intermediate to advanced proficiency in MS Office and the ability to learn new applications/tools used office or firm wide.
• The desire to take initiative and actively contribute to the team and the firm.
• The ability to communicate effectively and professionally.
• Strong business acumen and the ability to learn the firm’s financial and operational functions.
• The mindset to provide superior service.
• Exemplary attention to detail, highly organized, flexible, and able to work effectively under pressure.
• The ability to commute to our office in Washington, DC, to comply with our hybrid work policy of 2-3 days per week in office.
• High School Diploma or demonstrated equivalent combination of education, training, and experience.

Cornerstone Research is offering a competitive market base salary for this position. The base salary range represents the low and high end of the salary range for this position in all eligible locations. This range may differ based on your geographic location and cost of living considerations. At Cornerstone Research, we believe compensation is more than just a base salary. We offer a competitive total compensation package that includes an annual performance bonus and comprehensive benefits such as flexible options for healthcare, paid time off, and retirement savings. Relocation assistance is not offered for this position.

WASHINGTON, DC: $60,500.00 - $81,000.00

We’re looking for passionate individuals who share our firm’s core values and can bring varied perspectives and experiences to our team.

Who We Are

Cornerstone Research provides economic and financial analysis and expert testimony in all phases of commercial litigation and regulatory proceedings.

We work with a broad network of testifying experts, including leaders from academia and industry, who are recognized for their depth of knowledge, accomplishments, and research. Our staff consultants contribute expertise in economics, finance, accounting, and marketing, as well as business acumen, familiarity with the litigation process, and a commitment to produce outstanding results.

We’re looking for passionate individuals who share our firm’s core values and can bring varied perspectives and experiences to our team. The firm’s uniquely collegial, supportive atmosphere makes Cornerstone Research a great place to work. We invest in our people in a host of ways, from providing meaningful learning and development opportunities to organizing memorable social events. To many, our culture and our people are the most exciting, enriching aspects of a Cornerstone Research career.

Equal Employment Opportunity

Cornerstone Research provides Equal Employment Opportunities to all employees and applicants for employment without regard to legally protected categories, such as age, sex, gender, gender identity, race, color, creed/religious belief, medical condition, predisposing genetic characteristics or genetic information or testing, disability, marital status, pregnancy status, military status, veteran status, arrest or conviction record (except where permitted by law), sexual orientation, ethnic background, citizen status, ancestry, national origin, or any other consideration protected by federal, state or local law.

About the company

Cornerstone Research