Executive Assistant

Cleveland Clinic; Vero Beach (FL); On-site; USD 42,000 - 64,000; Full time

Job summary

Cleveland Clinic in Florida is seeking an Executive Assistant at Indian River Hospital in Vero Beach. You will support the VP and Chief Medical Officer, manage calendars, prepare documents and coordinate meetings with board members and donors.

The role requires strong organizational and multitasking abilities, excellent communication, and a proactive approach in a fast-paced healthcare environment. Weekdays 8:00 AM–5:00 PM; some evenings may be required.

Qualifications

• Bachelor’s degree or equivalent experience in a related field.
• Five years of administrative, financial or project management experience is preferred.
• Strong computer skills and experience with standard software applications.
• Excellent communication and customer service skills.

Responsibilities

• Manage calendars and coordinate meetings for the VP and Chief Medical Officer.
• Support day-to-day operations of the office and assist with projects.
• Prepare reports, budgets and communications; liaise with stakeholders.
• Coordinate with board members, executives and donors as needed.
• Attend meetings and record key outcomes; track milestones and deadlines.

Skills

Multitasking

Critical thinking

Communication

Customer service

Education

Bachelor’s Degree or equivalent experience

Tools

Microsoft Office

Job description

At Cleveland Clinic Health System, we believe in a better future for healthcare. And each of us is responsible for honoring our commitment to excellence, pushing the boundaries and transforming the patient experience, every day.

We all have the power to help, heal and change lives - beginning with our own. That is the power of the Cleveland Clinic Health System team, and The Power of Every One.

Job Title

Executive Assistant

Location

Vero Beach

Facility

Indian River Hospital

Department

Admin Executive-Indian River Hospital

Job Code

000301

Shift

Days

Schedule

8:00am-5:00pm

Job Summary

Job Details

Join our team at Cleveland Clinic Indian River Hospital and experience world-class healthcare at its best. Cleveland Clinic Indian River has been recognized as one of the top regional hospitals in South Florida. Indian River Hospital is in sunny Florida's Treasure Coast where it is committed to providing optimal family-centric and community-focused care. At Indian River Hospital, you will be part of a collaborative, compassionate, and innovative team of caregivers. You will work with state-of-the-art technology and will build a rewarding career with one of the most respected healthcare organizations in the world.

Cleveland Clinic is looking to add anExecutive Assistantto the team who willassist in the day-to-day operations of the office ofthe Vice President and Chief Medical OfficeratIndian River Hospital.In this role, you willmanagecalendars, working and interacting with board members, other executives and donors.You will also assist with project management. An ideal caregiver in this role should have strong critical thinking, organization and multi-tasking skills and be comfortable interacting with various stakeholders.Here, you will gain plenty of insight into how operations of a hospital work.

A caregiver in this position works Monday-Friday from 8:00AM-5:00PM. Some later evenings may be required.

A caregiver who excels in this role will:

• Function as a liaison and administrative, technical and operational resource.

• Assist the Director with projects and daily tasks.

• Coordinate policy evaluation and implementation.

• Identify operational improvement opportunities to create an efficient workplace.

• Develop communications, databases and budgets.

• Lead or coordinate multiple complex projects, major initiatives or policy implementations.

• Update, monitor and manage databases.

• Develop scorecards and milestones to track progress.

• Analyze project improvement and progress.

• Report discrepancies and variances.

• Act as a liaison with committees, caregivers and vendors.

• Facilitate project prioritization and implementation.

• Assist with the scheduling, coordination, preparation and communication of meetings.

• Attend meetings and record key outcomes.

• Identify key milestones and deadlines.

• Communicate project status and requirements to achieve results.

• Research, analyze and organize information for presentations.

• Develop interdepartmental education programs and assist with developing department orientation and training.

Minimum qualifications for the ideal future caregiver include:

• Bachelor’s Degree in Business Administration, Finance, Communications, Healthcare Administration or a related field OR additional progressively responsible experience

• Five years of administrative, financial or project management experience

• May require a license based on department/institute needs

• Strong computer skills and experience with software applications

• Skills/qualities: multitasking, critical thinking, decisive judgment, independent, interactive, communication and customer service

Preferred qualifications for the ideal future caregiver include:

• Healthcare experience

• Knowledge of project management and computer practices

• Experience in a leadership or supervisory role

Physical Requirements:

• High degree dexterity to operate office equipment and personal computer.
• May require extended periods of sitting and frequent standing.
• Good visual acuity through normal or corrected vision.

Personal Protective Equipment:

• Follows standard precautions using personal protective equipment as required.

The policy of Cleveland Clinic Health System and its system hospitals (Cleveland Clinic Health System) is to provide equal opportunity to all of our caregivers and applicants for employment in our drug free environment. All offers of employment are followed by testing for controlled substances.

Cleveland Clinic Health System administers an influenza prevention program. You will be required to comply with this program, which will include obtaining an influenza vaccination on an annual basis or obtaining an approved exemption.

Decisions concerning employment, transfers and promotions are made upon the basis of the best qualified candidate without regard to color, race, religion, national origin, age, sex, sexual orientation, marital status, ancestry, status as a disabled or Vietnam era veteran or any other characteristic protected by law. Information provided on this application may be shared with any Cleveland Clinic Health System facility.

If applying for a Florida position, please see the following website for more information on the background screening requirements required by the Agency of Health Care Administration: https://info.flclearinghouse.com/

Please review the Equal Employment Opportunity poster.

Cleveland Clinic is pleased to be an equal employment opportunity employer.