Executive Assistant

Scion Staffing; Remote; USD 78,000 - 92,000; Full time

Job summary

A staffing firm seeks a Remote Executive Assistant based in Vancouver, WA or Portland, OR. This role includes providing administrative support to the Executive Director and Board, managing schedules, and ensuring compliance with public records regulations. Ideal candidates should have prior EA experience, exceptional organizational skills, and the ability to handle confidential information discreetly. This position offers competitive pay up to $92,000 annually, primarily remote work, and opportunities for professional impact.

Benefits

Competitive pay up to $92,000

Primarily remote work with occasional meetings

Inclusive organizational culture

Opportunity for operational impact

Qualifications

• Prior experience as an Executive Assistant supporting executives.
• Knowledge of Washington State Public Records Act.
• Experience navigating compliance requirements.

Responsibilities

• Coordinate Board and committee meetings.
• Manage executive calendars and communications.
• Administer public records requests.
• Maintain organized document management systems.
• Support the Executive Director in operational tasks.
• Identify opportunities for process improvements.

Skills

Strong written communication

Research skills

Highly organized

Detail-oriented

Discreet

Proactive

Politically astute

Job description

Scion Staffing has been engaged to conduct a search for a Remote Executive Assistant (must be based in Vancouver, Washington or Portland, Oregon). This is a remote role with occasional in-person meetings and events, and candidates must have prior experience supporting executives at a high level.

POSITION OVERVIEW

The Executive Assistant will provide critical administrative and governance support to the Executive Director and governing Board. This role ensures smooth Board operations, compliance with public records regulations, and organized executive support. It’s ideal for a highly organized professional with prior EA experience who thrives in structured, mission‑driven environments.

PERKS

• Competitive pay at an annualized equivalent of up to $92,000
• Primarily remote work with occasional local meetings and events
• Exposure to public‑sector governance and executive operations
• Inclusive, equity‑focused organizational culture
• Opportunity to streamline processes and make a meaningful operational impact

RESPONSIBILITIES

• Coordinate Board and committee meetings, including agendas, materials, minutes, and follow‑ups
• Manage executive calendars, communications, and confidential correspondence
• Administer public records requests and ensure compliance with Washington State regulations
• Maintain organized document and records management systems
• Support the Executive Director in operational tasks and special projects
• Proactively identify opportunities for process improvements

QUALIFICATIONS

• Prior experience as an Executive Assistant supporting executives and/or governing boards
• Strong written communication and research skills
• Knowledge of Washington State Public Records Act and records retention guidelines
• Highly organized, detail‑oriented, and discreet
• Proactive, politically astute, and comfortable navigating compliance requirements

COMPENSATION AND BENEFITS

• Up to $92,000 annualized equivalent
• Standard agency‑provided equipment and system access
• Full‑time, 40 hours/week, standard business hours with occasional flexibility
• Opportunity to work in a collaborative and mission‑driven environment

ABOUT OUR SEARCH FIRM

Scion Staffing is a national award‑winning staffing firm! Since 2006, we have had the pleasure of successfully placing thousands of talented professionals with amazing career opportunities. Through our innovative team building and recruiting solutions, we bridge the gap in executive leadership searches, direct hire recruiting, interim leadership placement, and temporary professional staffing. We are proud to be part of the Forbes lists of the Best Recruitment Firms and the Best Executive Search Firms in America. Additionally, Scion has been recognized as a ClearlyRated Best of Staffing firm as well as a top recruitment firm by The Business Times. Additional information about our firm can also be found online.

Scion Staffing, Inc. is an equal opportunity employer and service provider and does not discriminate based on race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation or belief, or any other protected class. We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and value, for ourselves, our client companies, and the candidates we represent. For opportunities located in a region that have enacted fair chance, arrest or conviction‑based employment ordinances, Scion Staffing proactively follows the enacted guidance and considers for employment all qualified applications with arrest and conviction records. We engage in socially conscious business practices and believe that diverse, equitable, inclusive, and non‑biased talent and recruitment processes are foundational to the success of Scion as well as every client organization with whom we partner.