Executive Assistant

Strider; United States; Remote; USD 60,000 - 80,000; Full time

Job summary

LabConnect is seeking an experienced Executive Assistant to support the CEO and senior executives. The role focuses on calendar management, travel coordination, and confidential communications within a fast-paced environment.

You will build schedules, prepare briefing materials, and manage cross-team coordination. The position is a full-time 6-month contract, with responsibilities spanning planning, reporting, and process improvements while maintaining discretion and professionalism.

Qualifications

• 1+ years of administrative experience supporting multiple executives
• Calendar management
• Travel coordination
• Experience with travel and expense tools (e.g. Navan Concur)
• Ability to handle confidential information with tact and discretion
• Experience in a team environment, demonstrating tact, discretion, flexibility, and diplomacy
• Experience with Microsoft 365 tools (Outlook, Word, PowerPoint, Teams, SharePoint, OneNote)
• Experience with project management and cross-team coordination
• Ability to manage time and prioritize competing tasks under tight deadlines
• Ability to work autonomously and adapt quickly as priorities and processes change
• Availability to work during US Eastern Time business hours
• Strong communication skills in both spoken and written English

Responsibilities

• Manage the CEO’s and executives’ calendars, organizing meetings and events and solving conflicts
• Prepare daily schedules, briefings, and presentations so the CEO is ready for each meeting
• Schedule meetings, prepare agendas and materials, and follow up on action items
• Plan travel by booking flights, hotels, and ground transportation and building itineraries
• Track and manage expenses for the executive team
• Draft and manage emails, memos, and internal and external correspondence
• Act as a discreet point of contact between executives and teams during organizational change
• Conduct research and create reports on topics requested by executives
• Organize files, records, and databases, keeping confidential information secure
• Identify and implement process improvements that increase efficiency
• Cover for the Senior Executive Assistant and support other administrative staff when needed
• Assist with special projects and general administrative needs

Job description

Requirements

Must-haves

• 1+ years of administrative experience supporting multiple executives
• Highly skilled in calendar management
• Highly skilled in travel coordination
• Experience with travel and expense tools (e.g. Navan Concur, etc.)
• Ability to handle confidential information with tact and discretion
• Experience in a team environment, demonstrating tact, discretion, flexibility, and diplomacy
• Experience with Microsoft 365 tools (e.g. Outlook, Word, PowerPoint, Teams, SharePoint, OneNote, etc.)
• Experience with project management and cross-team coordination
• Ability to manage time and prioritize competing tasks under tight deadlines
• Ability to work autonomously and adapt quickly as priorities and processes change
• Availability to work during US Eastern Time business hours
• Strong communication skills in both spoken and written English

What makes you stand out

1. Expert calendar management and travel coordination for senior executives
2. Strong project management and large-meeting execution
3. Builds presentation decks proactively, without waiting to be asked
4. Anticipates the CEO’s needs, with his day, materials, and content ready in advance

Nice-to-haves

• Startup experience
• Experience in high-growth or transformational environments
• Experience with Visio
• Bachelor’s Degree in Business, Communications, or equivalent

What you will work on

• This is a full-time role (40 hours/week) for a 6-month contract
• Manage the CEO’s and executives’ calendars, organizing meetings and events and solving conflicts
• Prepare daily schedules, briefings, and presentations so the CEO is ready for each meeting
• Schedule meetings, prepare agendas and materials, and follow up on action items
• Plan travel by booking flights, hotels, and ground transportation and building itineraries
• Track and manage expenses for the executive team
• Draft and manage emails, memos, and internal and external correspondence
• Act as a discreet point of contact between executives and teams during organizational change
• Conduct research and create reports on topics requested by executives
• Organize files, records, and databases, keeping confidential information secure
• Identify and implement process improvements that increase efficiency
• Cover for the Senior Executive Assistant and support other administrative staff when needed
• Assist with special projects and general administrative needs
• What success looks like in the first 30 days:
  • Builds working relationships with the CEO and supported executives, and learns their preferences, priorities, and communication styles.
  • Takes ownership of the CEO’s calendar, travel, and expense tracking with minimal hand-holding.
  • Becomes proficient in LabConnect’s systems and tools (Microsoft 365, Teams, SharePoint, Navan Concur or similar).
• What success looks like in the first 90 days and beyond:
  • Operates autonomously, anticipating executive needs rather than waiting for direction.
  • The CEO starts each workday with schedule, materials, and content prepared.
  • Meeting action items are tracked and followed through to completion.
  • Serves as a steady, discreet point of communication between executives and teams during a period of change.