Executive Assistant

P2P; United States; Hybrid; USD 110,000 - 150,000; Full time

Job summary

Payward seeks an organized Executive Assistant to support senior leadership within the CEO office, including operating in a Co-CEO model. You will manage highly complex calendars, coordinate domestic and international travel, and prepare briefing materials for meetings and events.

The role requires 10+ years of EA experience, confidentiality, and exceptional communication skills, with the ability to work across multiple time zones in a fast-paced, high-profile environment.

Qualifications

• 10+ years of executive assistant or similar role supporting senior leadership.
• Experience in a CEO office or multi-executive leadership structure preferred.
• Ability to handle confidential information with discretion.
• Strong organizational skills with attention to detail in fast-paced settings.
• Excellent written and verbal communication; ability to operate across time zones.

Responsibilities

• Coordinate exceptionally complex executive calendars across multiple time zones.
• Prepare briefing materials, agendas, minutes and organized records for meetings and travel.
• Coordinate domestic and international travel, including private aviation logistics and provider contacts.
• Monitor budgets, process expense reports, purchase orders, and invoices with accuracy.
• Lead cross-functional project and event coordination with events, security, and other teams to streamline processes.
• Support onboarding and ramp-up for new team members in a high-velocity environment.

Skills

Executive support

Confidentiality

Organization

Calendar management

Travel coordination

Communication skills

Tech savvy

Cross-timezone work

Tools

Google Suite

MS Office

Adobe Suite

MacOS

Job description

Building the Future of Open Finance

Payward - the parent company behind Kraken, NinjaTrader, Breakout, xStocks, Payward Services and CF Benchmarks - has spent the last 15 years building one of the most modern and globally accessible financial infrastructure platforms in the industry, built to advance an open, global financial system.

Before you apply, we encourage you to explore our culture page to understand what drives us and how we work.

The team

Founded in 2011, Kraken is one of the world’s longest-standing crypto platforms, trusted by over 10 million individuals and institutions across the globe. It offers spot trading, margin, futures, staking, and OTC services, with products built for both individual investors and institutional clients.

We are seeking a highly organized and proactive Executive Assistant to support senior leadership within the CEO office, including operating within a Co‑CEO leadership model. This role provides high‑level administrative support and ensures key projects, budgets, travel, and events run seamlessly — managing complex, ever‑changing calendars with responsibility for multifaceted coordination. The ideal candidate brings experience or familiarity with communications and executive affairs, enabling them to operate confidently in a fast‑paced environment.

The opportunity

• Work in lockstep with other EAs within the CEO office, understanding the unique dynamics of a Co‑CEO leadership model — sharing information, coordinating responsibilities, and maintaining seamless executive support across leaders.
• Build relationships with the broader team while acting as a gatekeeper for the executives; anticipate needs and potential issues before they arise, planning for multiple contingencies and implementing solutions with minimal direction.
• Manage an exceptionally complex and ever‑changing executive calendar, balancing competing priorities and making thoughtful decisions on behalf of the CEO; coordinate meetings, handle logistics, manage competing deadlines, and review incoming requests to ensure they’re on the Executive’s radar with all necessary information.
• Prepare comprehensive briefing materials for meetings, speaking events, and travel, along with agendas, minutes, and organized records of key projects and initiatives.
• Coordinate all aspects of domestic and international travel — commercial and private aircraft, ground transportation, accommodations, visas, and customs requirements — and serve as the primary point of contact for private aviation providers, managing flight schedules, passenger manifests, and catering.
• Monitor travel plans proactively, adjusting logistics in real time to accommodate changing business priorities, weather events, operational delays, or other unforeseen circumstances.
• Coordinate cross‑functional projects and events — including timelines, deliverables, stakeholder engagement, and partnering with events, security, and other teams — while identifying opportunities to streamline processes and enhance executive effectiveness.
• Track and oversee team tasks, budgets, and meeting schedules to ensure deadlines and deliverables are met, and support onboarding and ramp‑up for new team members.
• Process expense reports, purchase orders, budget reconciliations, and receipts/invoices with accuracy and timeliness, along with additional duties as assigned.

What you bring

• 10+ years of proven experience as an executive assistant, administrative manager, or similar role supporting senior leadership, ideally within a CEO office or multi‑executive leadership structure.
• Ability to maintain confidentiality, exercising discretion and professionalism when handling sensitive information.
• Strong organizational skills with exceptional attention to detail and the ability to manage multiple priorities in a fast‑paced setting with strong personalities and demanding timeframes.
• Natural talent for improving processes and bringing order out of chaos, remaining calm during periods of disorganization.
• Strong sense of urgency when projects are assigned, with the ability to complete tasks quickly while anticipating the next one in short succession.
• Highly proficient with Google Suite, MS Office Suite, Adobe Suite, MacOS, and generally tech savvy.
• Familiarity with communications strategies, executive affairs, and leadership environments.
• Excellent written and verbal communication skills.
• Flexibility in approach — this business operates across all time zones.

Nice to haves

• Experience in budget tracking, travel coordination, event planning, and stakeholder engagement.
• Comfort working across multiple teams, time zones, and with external partners.
• A proactive, problem‑solving mindset with a focus on efficiency.

Unless a specific application deadline is stated in the job posting, applications are accepted on an ongoing basis.

Please note, applicants are permitted to redact or remove information on their resume that identifies age, date of birth, or dates of attendance at or graduation from an educational institution.

We consider qualified applicants with criminal histories for employment on our team, assessing candidates in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.

Our commitment

Payward is powered by people from around the world and we celebrate the diverse talents, backgrounds, contributions, and unique perspectives that everyone brings to the table. We hire based on merit, seeking out people with the right abilities, knowledge, and skills for the job. We encourage you to apply for roles where you don’t fully meet the listed requirements, especially if you’re passionate or knowledgeable about crypto.

We may ask candidates to complete job‑related skills or work‑style assessments as part of our hiring process. These assessments evaluate competencies relevant to the role and are applied consistently across candidates for similar positions. Results are considered alongside experience and interviews, and are not the sole basis for any employment decision.

As an equal opportunity employer, we don’t tolerate discrimination or harassment of any kind, whether based on race, ethnicity, age, gender identity, citizenship, religion, sexual orientation, disability, pregnancy, veteran status, or any other protected characteristic as outlined by federal, state, or local laws.

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