Executive Assistant

Windranger Labs; United States; Remote; USD 50,000 - 80,000; Full time

Job summary

Windranger Labs is seeking a proactive Personal Assistant to support our cofounder. You'll leverage Mandarin and English fluency, financial savvy, and basic legal know-how to juggle multiple projects with discretion.

Based in Singapore or Hong Kong to meet business needs, this role includes calendar management, expense reporting, international travel coordination, and handling personal tasks such as visiting family members.

Qualifications

• Fluent in Mandarin and English, written and spoken.
• Experience as Personal Assistant, preferably supporting senior executives.
• Strong financial literacy with budgeting experience.
• Basic legal literacy and handling legal correspondence.
• Excellent organizational and multitasking abilities.
• High adaptability for after-hours tasks and travel.
• Experience coordinating personal and family tasks.

Responsibilities

• Provide administrative support including calendar management and scheduling meetings.
• Handle expense reporting, budgeting, and liaise with financial advisors.
• Manage confidential information with discretion.
• Coordinate international travel arrangements.
• Provide logistical support for business and personal engagements.
• Assist with legal documentation and liaise with legal teams.
• Coordinate family-related tasks and visiting relatives.
• Ensure timely communication between stakeholders and tasks.
• Support after-hours requests as needed.

Skills

Mandarin fluency

English fluency

Financial literacy

Legal literacy

Organizational skills

Travel willingness

Discretion

Education

Bachelor's degree in Business Administration, Finance, or related field

Job description

We're on the hunt for an energetic, detail-driven Personal Assistant to powerfully support our cofounder. In this pivotal role, you'll leverage your fluency in Mandarin, financial savvy, and basic legal know-how to juggle multiple projects with ease. Flexibility, discretion, and a willingness to travel are paramount, as you'll tackle a wide range of responsibilities - right down to managing personal tasks like coordinating visiting family members.

This position is Singapore / Hong Kong-based to meet our business requirements.

If you're ready to step into a fast-paced environment where no two days are the same, we want to hear from you.

Key Responsibilities:

• Provide administrative support, including calendar management, scheduling meetings, and handling correspondence.
• Assist in financial management tasks such as expense reporting, budgeting, and liaising with financial advisors.
• Handle confidential information with discretion and professionalism.
• Coordinate international travel arrangements.
• Provide logistical support for both business and personal engagements.
• Assist with legal documentation and liaise with legal teams when necessary.
• Manage and coordinate family-related tasks, including the needs of visiting parents.
• Ensure seamless communication between stakeholders and manage tasks in a timely manner.
• Provide support for ad hoc tasks and after-hours requests as needed.

Qualifications:

• Fluency in Mandarin and English (written and verbal).
• Proven experience as a Personal Assistant, preferably supporting senior executives.
• Strong financial literacy with the ability to manage budgets and understand financial documents.
• Basic legal literacy and the ability to handle legal correspondence.
• Exceptional organizational and multitasking abilities.
• Strong interpersonal skills and the ability to work well under pressure.
• Flexibility to handle after-hours responsibilities and travel when required.
• Experience in coordinating personal and family-related tasks.

Preferred Qualifications:

• Bachelor's degree in Business Administration, Finance, or related field.
• Previous experience in supporting C-level executives.
• Familiarity with the financial or technology sector.