Executive Assistant

Midi Health; United States; Hybrid; USD 101,000 - 168,000; Full time

Job summary

Midi Health is seeking an experienced Executive Assistant to provide critical administrative support to senior executives. This hybrid role requires strong organizational skills and the ability to manage a wide range of tasks including calendar management, travel coordination, and legal operations. Ideal candidates should possess 8+ years of experience in a fast-paced environment, preferably in a startup setting, and be proficient in tools like G-Suite and Notion.

Qualifications

• 8+ years of experience as an Executive Assistant.
• Strong organizational and prioritization skills.
• Prior experience in a startup is strongly preferred.

Responsibilities

• Coordinate complex scheduling for executives.
• Arrange travel and prepare detailed travel briefs.
• Support contract workflows and maintain legal resources.

Skills

Organizational skills

Multitasking

Communication skills

Discretion

Tools

G-Suite

Slack

Notion

Expensify

Job description

Join to apply for the Executive Assistant role at Midi Health

Join to apply for the Executive Assistant role at Midi Health

About the Role

Midi is seeking an experienced and highly organized Executive Assistant to provide high-level administrative and operational support to the Chief Operating Officer and also the General Counsel. This is a critical role for ensuring the efficiency of two offices, supporting a wide range of activities across each leader, from calendaring and travel logistics to legal operations and internal coordination.

Executive Assistant @ Midi Health: ️

About the Role

Midi is seeking an experienced and highly organized Executive Assistant to provide high-level administrative and operational support to the Chief Operating Officer and also the General Counsel. This is a critical role for ensuring the efficiency of two offices, supporting a wide range of activities across each leader, from calendaring and travel logistics to legal operations and internal coordination.

Location: Please note this role is a hybrid opportunity based out of Palo Alto, CA with required availability to work onsite 3 days per week.

Responsibilities:

• Calendar Management: Coordinate complex and high-volume scheduling for both the GC and COO, including cross-functional and external meetings.
• Travel Coordination: Arrange travel, including itineraries, accommodations, and ground transportation. Prepare detailed travel briefs and process expense reports.
• Meeting Preparation, Support, and Operations: Prepare and organize materials and manage logistics for executive meetings, board meetings, speaking engagements, and internal meetings for key leaders.
• Presentation & Collateral Support: Support the development and refinement of decks and other internal documents.
• Legal Operations Support:
• Support contract workflows, including intake, tracking, and execution.
• Monitor key legal metrics and maintain up-to-date dashboards.
• Assist in contract lifecycle management (CLM) system implementation and maintenance.
• Migrate contracts from legacy systems and assist with organizing the company’s IP portfolio.
• Track deadlines and notices for IP applications and filings.
• Maintain and update internal legal resources in Notion or similar platforms.
• Assist in management of board books and board platform.
  

Qualifications - What you will need to succeed:

• 8+ years of experience as an Executive Assistant, with direct experience supporting senior executives in a fast-paced environment
• Prior experience in a startup strongly preferred
• Strong organizational, multitasking, and prioritization skills with a proactive, solutions-oriented mindset in order to meet the needs of two executives
• High level of discretion in handling confidential and sensitive information
• Excellent communication skills, both written and verbal, in particular conveying messages on behalf of the executives with finesse
• Proficiency in G-Suite, Slack, Notion, and tools like Expensify; experience with contract lifecycle management (CLM) tools is a plus
• Bay Area-based and available to work onsite up to 3 days/week
  
  

Midi Health is a diverse organization. We encourage applications regardless of color, religion, gender, sexual orientation, gender identity or expression, age, nationality, marital status, disability, and veteran status. This role is not ellgible for sponsorship. Must have authorization to work in the united states now and in the future.

Please note that all official communication from Midi Health will come from an @joinmidi.com email address. We will never ask for payment of any kind during the application or hiring process.

If you receive any suspicious communication claiming to be from Midi Health, please report it immediately by emailing us at [e-mail].

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Full-time

Job function

• Industries

  Software Development, Technology, Information and Internet, and IT Services and IT Consulting

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