Executive Assistant

intapp; United States; Hybrid; USD 110,000 - 150,000; Full time

Benefits offered by this job

Hybrid work model

Wellness program

Flexible time off

Volunteer time off

Donation matching

Job summary

Intapp in Palo Alto seeks a Senior Executive Assistant to partner with the CPPO, managing calendars, coordinating travel domestically and internationally, and handling expense reporting with discretion.

You will build relationships, represent Intapp professionally, anticipate issues, and drive tasks to completion with speed or thoroughness as needed. The role requires integrity, strong communication, and the ability to juggle multiple priorities in a fast-paced environment.

Qualifications

• 5–10 years of experience supporting high-tech executives in a startup environment.
• Bachelor's degree in any field.
• Proficiency with Microsoft Office 365 (Word, PowerPoint, Excel, Teams, SharePoint, Zoom).
• Strong organizational skills and the ability to manage multiple competing priorities without losing quality or composure.
• Excellent written and verbal communication; you write clearly and tailor messages to the audience.

Responsibilities

• Manage the CPPO's calendar with high judgment, prioritizing and protecting time for strategic work.
• Coordinate domestic and international travel, including itinerary planning and logistics.
• Process and reconcile expense reports accurately and on time.
• Exercise sound judgment to balance shifting priorities and protect confidential information.
• Assist with meeting preparation and logistics, including materials and presentation support.
• Meet deadlines, anticipate needs, and independently complete tasks.
• Handle multiple projects with possible changing priorities.
• General project and task management.
• Generate, capture, and present metrics as needed.

Skills

Organizational skills

Verbal communication

Discretion

Prioritization

Education

Bachelor's degree

Tools

Microsoft Office 365

Job description

Senior Executive Assistant

Location: Palo Alto Hybrid or West Coast Remote

We are looking for an outstanding Senior Executive Assistant to play a key role in our company's growth and success. Reporting directly to the Chief People & Places Officer (CPPO) this role will serve as a trusted operational partner to the CPPO through calendar management, travel coordination, and expense reporting.

We are looking for someone with integrity and discretion in handling confidential information; a high degree of professionalism in dealing with senior professionals both inside and outside of the company; composure and confidence under pressure, with the expertise and agility to juggle conflicting demands and optimize outcomes; exceptional attention to detail; and the habit of clear, consistent, and reliable follow-up. Our expectation is for you to build strong relationships with your colleagues, represent Intapp professionally in all venues, think ahead and anticipate issues before they arise, and provide support as and when needed, with no task too small, and always in the interests of Intapp.

We need you to be able to react with urgency and work at speed in certain situations, and in other situations, to drive complex tasks to completion over time. You should be adept at working with multiple people, perspectives, and technical systems and applications.

What you will do:

• Manage the CPPO's calendar with a high degree of judgment - prioritizing, scheduling, and protecting time for strategic work.
• Coordinate domestic and international travel, including itinerary planning, logistics, and contingency management.
• Process and reconcile expense reports accurately and on time.
• Exercise sound judgment to balance shifting priorities, protect confidential information, and maintain operational continuity
• Assist with preparation for meetings and presentations, including organization of meeting materials and logistics
• Meet deadlines, anticipate needs, demonstrate initiative, and independently complete tasks
• Handle multiple projects with the possibility of changing priorities
• General project and task management
• Generating, capturing, and presenting metrics, as needed

What you will need:

• 5-10 years of experience supporting high tech executives and working in a startup environment
• Bachelor's degree in any field
• Proficiency in use of collaboration tools including Microsoft Office 365 (Word, PowerPoint, Excel, Teams, SharePoint, Zoom, etc.)
• Strong organizational skills and the ability to manage multiple competing priorities without losing quality or composure.
• Excellent written and verbal communication; you write clearly and know how to tailor a message to the audience.
• Discretion and good judgment - you'll be trusted with confidential information and will handle it accordingly.

What you'll gain at Intapp:

At Intapp, you'll get the opportunity to bring your talents and intellectual curiosity to create better outcomes for our people and our clients. You'll be part of a growing public company, with a modern work environment that's connected yet flexible and where your professional growth and well-being are top priorities. We'll collaborate and grow together, supporting each other in a positive, open atmosphere that fosters creativity, innovation, and teamwork.

• Expand Your Skills : Unlock your potential with professional development opportunities supported by a community of experienced professionals. We offer reimbursement for training and continuing education to help you stay ahead in your career.

Enjoy Where You Wor k:

Thrive in our modern, open offices designed to inspire creativity and collaboration. Our complimentary lunches and fully stocked kitchens ensure you have everything you need to stay energized throughout the day.

Support What Matters Most:

Our comprehensive wellness and flexible time off programs and our benefits are designed to care for you and your family. Our family-formation benefits and support during your family-building journey ensure you have the resources you need when it matters most. We believe in giving back and supporting our communities with paid volunteer time off and a donation matching program for the causes you care about.

Join us and be a part of a collaborative and welcoming culture where your contributions are valued, and your professional growth is a priority. Together, we are building a company of long-term value that we can all be proud of.

Intapp provides equal employment opportunities to all qualified applicants and will make hiring decisions without regard to race, color, sex, sexual orientation, gender identity or expression, religion, national origin or ancestry, age, disability, marital status, pregnancy, protected veteran status, protected genetic information, political affiliation, or any other characteristic protected by federal, state or local laws.

Please note: Intapp will not hire through text message, social media, or email alone. We will