Executive Assistant

INTEGRATION APPLIANCE, INC.; Palo Alto (CA); Hybrid; USD 90,000 - 130,000; Full time

Job summary

Intapp in Palo Alto is seeking a Senior Executive Assistant to support the Chief People & Places Officer with calendar management, travel coordination, and expense reporting. This role requires discretion and professionalism in interactions with senior leaders and external partners, with the ability to juggle competing priorities and adapt to fast-paced situations.

You will build strong relationships, prepare materials for meetings, and ensure timely follow-up while safeguarding confidential

Qualifications

• 5-10 years of experience supporting high tech executives in a startup environment.
• Bachelor's degree in any field.
• Proficiency with Microsoft Office 365 tools (Word, PowerPoint, Excel, Teams, SharePoint, Zoom).
• Strong organizational skills and ability to manage multiple priorities without losing quality.
• Excellent written and verbal communication; ability to tailor messages to the audience.
• Discretion and good judgment with confidential information.

Responsibilities

• Manage the CPPO's calendar with high judgment, prioritizing and protecting time for strategic work.
• Coordinate domestic and international travel, including itinerary planning and logistics.
• Process and reconcile expense reports accurately and on time.
• Exercise sound judgment to balance priorities and maintain operational continuity.
• Assist with meeting preparation and presentation organization.
• Meet deadlines, anticipate needs, and complete tasks independently.
• Handle multiple projects with changing priorities.
• Generate, capture, and present metrics as needed.

Skills

Calendar management

Travel coordination

Expense reporting

Discretion and confidentiality

Communication skills

Organizational skills

Education

Bachelor's degree

Tools

Microsoft Word

PowerPoint

Excel

Teams

SharePoint

Zoom

Job description

Senior Executive Assistant

Location: Palo Alto Hybrid or West Coast Remote. We are looking for an outstanding Senior Executive Assistant to play a key role in our company’s growth and success. Reporting directly to the Chief People & Places Officer (CPPO) this role will serve as a trusted operational partner to the CPPO through calendar management, travel coordination, and expense reporting. We are looking for someone with integrity and discretion in handling confidential information; a high degree of professionalism in dealing with senior professionals both inside and outside of the company; composure and confidence under pressure, with the expertise and agility to juggle conflicting demands and optimize outcomes; exceptional attention to detail; and the habit of clear, consistent, and reliable follow-up. Our expectation is for you to build strong relationships with your colleagues, represent Intapp professionally in all venues, think ahead and anticipate issues before they arise, and provide support as and when needed, with no task too small, and always in the interests of Intapp. We need you to be able to react with urgency and work at speed in certain situations, and in other situations, to drive complex tasks to completion over time. You should be adept at working with multiple people, perspectives, and technical systems and applications.

What you will do:

• Manage the CPPO's calendar with a high degree of judgment — prioritizing, scheduling, and protecting time for strategic work.


• Coordinate domestic and international travel, including itinerary planning, logistics, and contingency management.


• Process and reconcile expense reports accurately and on time.


• Exercise sound judgment to balance shifting priorities, protect confidential information, and maintain operational continuity.


• Assist with preparation for meetings and presentations, including organization of meeting materials and logistics.


• Meet deadlines, anticipate needs, demonstrate initiative, and independently complete tasks.


• Handle multiple projects with the possibility of changing priorities.


• General project and task management.


• Generating, capturing, and presenting metrics, as needed.

What you will need:

• 5-10 years of experience supporting high tech executives and working in a startup environment.


• Bachelor's degree in any field.


• Proficiency in use of collaboration tools including Microsoft Office 365 (Word, PowerPoint, Excel, Teams, SharePoint, Zoom, etc.).


• Strong organizational skills and the ability to manage multiple competing priorities without losing quality or composure.


• Excellent written and verbal communication; you write clearly and know how to tailor a message to the audience.


• Discretion and good judgment — you'll be trusted with confidential information and will handle it accordingly.

What you’ll gain at Intapp:

At Intapp, you’ll get the opportunity to bring your talents and intellectual curiosity to create better outcomes for our people and our clients. You’ll be part of a growing public company, with a modern work environment that’s connected yet flexible and where your professional growth and well-being are top priorities. We’ll collaborate and grow together, supporting each other in a positive, open atmosphere that fosters creativity, innovation, and teamwork. Here, you will have the opportunity to:

• Expand Your Skills: Unlock your potential with professional development opportunities supported by a community of experienced professionals. We offer reimbursement for training and continuing education to help you stay ahead in your career.


• Enjoy Where You Work: Thrive in our modern, open offices designed to inspire creativity and collaboration. Our complimentary lunches and fully stocked kitchens ensure you have everything you need to stay energized throughout the day.


• Support What Matters Most: Our comprehensive wellness and flexible time off programs and our benefits are designed to care for you and your family.


• Our family-formation benefits and support during your family-building journey ensure you have the resources you need when it matters most.


• We believe in giving back and supporting our communities with paid volunteer time off and a donation matching program for the causes you care about.

Join us and be a part of a collaborative and welcoming culture where your contributions are valued, and your professional growth is a priority. Together, we are building a company of long-term value that we can all be proud of.

Intapp provides equal employment opportunities to all qualified applicants and will make hiring decisions without regard to race, color, sex, sexual orientation, gender identity or expression, religion, national origin or ancestry, age, disability, marital status, pregnancy, protected veteran status, protected genetic information, political affiliation, or any other characteristic protected by federal, state or local laws.