Executive Assistant

VetraFi, Inc.; United States; Remote; USD 34,000 - 41,000; Part time

Benefits offered by this job

Remote-friendly culture

Growth into full-time role

Job summary

VetraFi, Inc. is seeking an Executive Assistant to support the leadership team as we launch. You’ll manage calendars, coordinate meetings, prepare agendas, and track cross-functional action items to keep projects moving in a fast-paced startup.

Ideal candidates are highly organized, tech-savvy, and proactive, with strong written and verbal communication. This remote role offers growth into a full-time position as the company scales.

Qualifications

• Excellent written and verbal communication.
• Highly organized, detail-oriented, and able to juggle multiple priorities.
• Tech-savvy and quick to learn new tools (Google Suite, Slack, Notion).
• Self-starter with proactive mindset and strong collaboration.

Responsibilities

• Provide administrative and operational support to the CEO and leadership team.
• Manage calendars, coordinate meetings, and prepare agendas or follow-ups.
• Track action items, deadlines, and deliverables across cross-functional projects.
• Support internal operations, vendor coordination, and light HR or compliance tasks.
• Assist with document preparation, slide decks, and internal reporting.
• Help coordinate company events, team offsites, and external meetings.
• Support communication with partners, investors, and key stakeholders.

Skills

Communication

Organization

Proactivity

Tech-savvy

Tools

Google Suite

Slack

Notion

Job description

We’re an early-stage technology startup building modern banking and financial tools for the U.S. military community. Our mission is simple, to help service members and their families keep and grow their hard earned money. We are veteran-led and purpose-driven, we’re creating tools that make it easier to build strong financial futures.

With our product launch planned for 2026, this is an exciting time to join our small, growing team. You’ll be part of a mission-focused company that values initiative, adaptability, and community the same traits that make the military family so strong.

For these reasons we have a strong preference for bringing on a military veteran or spouse of a military veteran.

The Role

We’re looking for a highly organized, proactive, and adaptable Executive Assistant to support our leadership team as we prepare for launch. You’ll work directly with the CEO, Marketing Lead, and Operations Lead to keep projects moving, manage key communications, and ensure nothing falls through the cracks. This role is ideal for someone who thrives in a fast-paced startup environment and wants to grow with a mission-driven company.

What You'll Own

• Provide administrative and operational support to the CEO and leadership team
• Manage calendars, coordinate meetings, and prepare agendas or follow-ups
• Track action items, deadlines, and deliverables across cross-functional projects
• Support internal operations, vendor coordination, and light HR or compliance tasks
• Assist with document preparation, slide decks, and internal reporting
• Help coordinate company events, team offsites, and external meetings
• Support communication with partners, investors, and key stakeholders

What We're Looking For

• Excellent written and verbal communication skills
• Highly organized, detail-oriented, and comfortable juggling multiple priorities
• Tech-savvy and quick to learn new tools (Google Suite, Slack, Notion, etc.)
• Self-starter with a proactive mindset anticipates needs before they arise
• Passion for our mission and excitement to grow with the company

Why Join Us

• Work directly with a small, driven founding team
• Make a tangible impact on financial wellness in the military community
• Opportunity to grow into a full-time role as the company scales
• Flexible, remote-friendly environment with a culture of trust and ownership

Location & Work Arrangement

• Fully Remote
• $25 - $30/hour
• Hours: 10-40 hours/week

We are an equal opportunity employer and value diversity. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.