Executive Assistant

DSG Global, LLC.; United States; On-site; USD 75,000 - 85,000; Full time

Job summary

DSG Global, LLC. is seeking an Executive Assistant to provide high-level administrative support to the Managing Directors, delivering exceptional client and candidate service while maintaining confidential information.

The role requires extensive scheduling, travel coordination, document preparation, and cross-functional collaboration in a fast-paced professional services environment.

Qualifications

• At least 5 years’ experience supporting a professional or executive in a fast paced environment.
• Advanced proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint; Zoom, and AI assistants such as Fireflies and Zoom AI.
• Working knowledge of databases / CRMs and strong internet research skills.
• Ability to manage and execute multiple diverse projects simultaneously.
• Excellent written and verbal communication skills with discretion and confidentiality.

Responsibilities

• Manage all aspects of the Managing Director(s)’s daily calendar and schedule meetings and events.
• Screen incoming emails/calls and direct to appropriate recipients.
• Interface with clients and candidates with superior service orientation and act as liaison for consultants.
• Prepare accurate, polished documents in line with firm standards.
• Coordinate travel, accommodations, and meeting spaces as required.
• Mentor new employees and support firm-wide initiatives.

Skills

Executive support

Calendar management

Client/customer service

Written and verbal communication

Discretion and confidentiality

Multitasking

Adaptability

Travel coordination

Tools

Microsoft Office

Outlook

Word

Excel

PowerPoint

Zoom

Fireflies

Zoom AI

CRMs

Job description

We are a global executive search and leadership consulting firm with a mission to deliver results-oriented solutions that supports our clients to thrive in today’s competitive business landscape. Founded on the principles of innovation, DSG Global provides tailored solutions to meet the rapidly evolving and increasingly competitive global market.

Comprised of over 200 people across ten offices, we leverage our diverse expertise to achieve exceptional outcomes for our clients with a strong commitment to service and building long-term partnerships. Since 2016, DSG Global has acquired five executive search firms and two consulting firms expanding our reach and scope to flexibly collaborate across sectors and bridge exceptional talent in creative ways. Our philosophy is simple — hire a team of passionate leaders and foster a culture that empowers them to do their best work.

Leveraging over five decades of experience, DSG Global offers highly consultative services that provide valuable insights and strategic assessments tailored to meet distinct needs. DSG Global (formerly Diversified Search Group) is consistently ranked in the top ten search firms in the U.S.

DSG Global is partnered with AltoPartners, an international alliance of executive search firms with fifty-nine offices spanning across thirty-five countries. Our offerings include:

Executive Search: We offer a bespoke, results driven approach that includes market intelligence and insights. We are an extension of our clients in the market.

Consulting: We advise organizations with actionable advice across performance, culture, and strategy.

Board and Governance Advisory: We provide an integrated suite of board advisory services including board assessment, board succession planning, director recruitment, governance recommendations and candidate diligence.

Convening: We bring people together to learn. We help drive positive change and impact through time spent together.

Role Summary

Executive Assistants will provide professional and high-level administrative support and a professional, customer service-oriented engagement with clients & candidates. The ideal candidate is motivated to meet goals and expectations with a sense of urgency and will have a strong commitment to excellent work. An experienced background in and understanding of professional services and/or executive search is essential to success in this role.

Primary Responsibilities Include:

Search Logistics

• Manage all aspects of the Managing Director(s)’s daily calendar, including scheduling and coordinating meetings, conference calls, and related executive events. Act as the executive’s gatekeeper
• Ascertain the nature of incoming emails &/or calls, screen, and direct them as appropriate.
• Provide professional interface with clients & candidates, with superior customer service orientation, and act as internal and external liaison for consultant(s), as needed
• Ensure the Managing Director is fully prepared for meetings, i.e., has access to all meeting materials, background information, etc.
• Produce accurate, polished, professional-quality documents, both print and electronic, while adhering to firm standards and templates
• Inform attendees/participants of meeting dates, times, and places, reserve meeting space, provide audio/visual and other ancillary equipment/materials, as required, and hospitality services when appropriate
• Coordinate air travel, ground transportation, and hotel accommodations
• Act as a mentor to new employees

Amplify DSG Global

• Manage updates in firm-wide database on behalf of search teams when needed
• Foster and maintain positive relationships with external partners and clients
• Act as a mentor to new employees
• Additional duties and responsibilities as assigned

Qualifications

The ideal Executive Assistant will be a seasoned professional who is comfortable supporting a variety of projects in a fast-paced environment with keen attention to detail and a commitment to continuous improvement. Successful Executive Assistants will successfully demonstrate the following competencies that are essential to the role; Strategy and Analysis, Client + Candidate Centered, Performance Driven, Commitment to Excellence, and Amplify DSG Global.

Additionally, the Executive Assistant will possess the following qualities, skills, and characteristics:

• At least 5 years’ experience supporting a professional or executive in a fast paced environment
• Advancedproficiencyin Microsoft Office, including Outlook, Word, Excel,and PowerPoint; video conferencing software, specifically Zoom, and AI assistants including Fireflies and Zoom AI
• Working knowledge of databases / CRMs as well as strong internet research skills
• Experience with domestic and international travel industry requirements, optimizing and making travel arrangements
• Ability to manage and execute on a number of diverse projects simultaneously
• A comfort with ambiguity and making progress amidst competing priorities.
• History of successfully supporting teams in a client services environment.
• Impeccable written and verbal communication skills.
• Ability to handle sensitive information with appropriate discretion and strict confidentiality
• The personal presence and professional judgmentrequiredtorepresentDSGGlobaland its clients well in the marketplace when communicating with candidates and clients
• Commitment and identification with the mission of DSG Global and our client organizations

Salary Range

The expected salary range for this position is $75,000 - $85,000 annually

DSG Global affirms without reservation, the principles of equal opportunity in employment. We welcome qualified candidates and employees from every race, ethnicity, religion, gender, sexual orientation/preference, national origin, age, and different levels of physical/mental ability. We do not limit anyone based upon unlawful categories, including but not limited to race, ethnicity, religion, gender, sexual orientation/preference, national origin, age, and different levels of physical/mental ability.