Executive Assistant

The Center for Victims of Torture; United States; Remote; USD 64,000 - 70,000; Full time

Benefits offered by this job

Paid time off

Health, dental, and vision insurance

403(b) retirement plan

Employer-paid life insurance

Disability insurance

Job summary

The Center for Victims of Torture is hiring an Executive Assistant to support the Executive Leadership Team, including the President/CEO and Vice Presidents. This fully remote role in the United States focuses on calendar and travel management, meeting coordination, and project support with a high degree of discretion.

The ideal candidate will have a Bachelor’s degree or equivalent and at least four years of experience supporting executives, with strong organizational and communication skills to

Qualifications

• Bachelor’s degree or equivalent required.
• At least four years of experience managing schedules and travel for executives.
• Proficiency in calendar management, travel coordination, and executive support.

Responsibilities

• Provide executive support to the President/CEO and VP(s).
• Manage calendars and travel arrangements.
• Prepare meeting materials and coordinate board/senior meetings.
• Coordinate internal and external communications for the ELT.
• Maintain confidential records and document management.

Skills

Calendar management

Travel coordination

Executive support

Communication

Discretion

Education

Bachelor’s degree or equivalent

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Job Specifications

Employer:The Center for Victims of Torture

Location: Fully Remote — United States
Headquarters: Center for Victims of Torture, 2356 University Avenue West, St. Paul, Minnesota
Employment Type: Full-Time, Salaried
Annual Salary: $64,000–$70,000 USD
Application Deadline: November 1, 2026
Date Posted: October 9, 2026

About the Center for Victims of Torture

The Center for Victims of Torture works toward a future in which torture ceases to exist and its victims have hope for a new life. We are an international nonprofit dedicated to healing survivors of torture. We offer rehabilitation services to those who have been tortured, train partners around the world who can prevent and treat torture, and advocate for human rights and an end to torture. We are headquartered in Minnesota, and we have US offices in Georgia and DC, as well as offices in Africa, the Middle East, and Mexico.

The Center for Victims of Torture is hiring an Executive Assistant to provide executive support to enhance the effectiveness of the Executive Leadership Team (ELT), which includes the President/CEO and the Vice Presidents. The Executive Director serves as a main point of contact for diverse stakeholders including staff, the Board of Directors, donors, and other external stakeholders. The Executive Assistant manages schedules and travel, responds to requests and coordinates workflow, and uses a high level of professionalism and discretion. They will serve as a liaison to the Board of Directors and provide high-level support for meetings and projects across the executive office.

Position Overview

CVT is seeking a highly organized, proactive, and detail-oriented Executive Assistant to support the Executive Leadership Team (ELT), including the President/CEO and Vice Presidents.

This position plays a vital role in strengthening executive effectiveness through strategic administrative support, calendar and travel management, meeting coordination, and project oversight. The Executive Assistant serves as a key liaison among executive leadership, the Board of Directors, staff, donors, and external stakeholders, ensuring clear communication, efficient workflows, and the professional handling of sensitive information.

The ideal candidate demonstrates sound judgment, discretion, flexibility, and the ability to manage multiple priorities in a dynamic, mission-driven environment.

Key Responsibilities

Executive and Administrative Support

• Research, prioritize, and follow up on issues requiring executive attention.
• Prepare meeting materials, process expense reports and reimbursements, and submit or approve timesheets for executive team members.
• Coordinate special projects and initiatives based on priorities established by the President/CEO.
• Anticipate executive needs and help ensure efficient workflows across the leadership team.

Board of Directors Support

• Coordinate Board of Directors and committee meetings, including scheduling, logistics, agendas, materials, and follow-up activities.
• Prepare detailed meeting minutes and maintain accurate board records.
• Manage board files, manuals, policies, and orientation materials.
• Organize annual new board member orientations and the Board of Directors retreat, including planning logistics and preparing supporting materials.

Communication and Stakeholder Relations

• Serve as a primary liaison between executive leadership and staff, board members, donors, and other stakeholders.
• Build and maintain positive professional relationships through clear, respectful, and timely communication.
• Coordinate Senior Leadership Team (SLT) meetings, including scheduling, agenda preparation, minute-taking, and distribution of meeting notes to staff.
• Respond to requests for information and documentation with professionalism and discretion.

Calendar and Meeting Management

• Manage and coordinate executive calendars, with primary responsibility for the President/CEO’s schedule.
• Schedule and confirm appointments with internal and external stakeholders.
• Help executive team members prepare for upcoming meetings and anticipate scheduling needs.
• Coordinate meeting logistics, including technology, resources, room reservations when needed, and communication with participants.
• Prepare and distribute agendas, presentations, and other meeting materials.

Travel Coordination

• Arrange domestic and international travel for executive team members in accordance with CVT travel policies.
• Coordinate flights, accommodations, ground transportation, and detailed travel itineraries.
• Enter travel information into the ISOS MyTrips program.
• Collaborate with staff on trip planning and manage travel expenses, reimbursements, and related documentation.

Records and Information Management

• Maintain organized, accurate, and accessible executive office files and board documentation.
• Support records management processes and ensure key organizational documents remain current.
• Respond to requests for records and information in a timely and confidential manner.

Organizational Collaboration

• Partner with colleagues to coordinate staff celebrations, organizational events, and other activities.
• Participate in departmental and organization-wide meetings, training sessions, and initiatives.
• Perform additional duties as assigned.

Required Qualifications

• Bachelor’s degree or equivalent combination of education and experience.
• At least four years of experience managing schedules and travel for one or more executives.
• Demonstrated proficiency in executive calendar management, appointment scheduling, and travel coordination.

Preferred Qualifications

• Experience managing multiple complex projects simultaneously.
• Experience supporting senior leadership teams, boards of directors, or executive-level meetings.

Knowledge, Skills, and Competencies

The successful candidate will demonstrate:

• Strong judgment, discretion, and the ability to maintain confidentiality when handling sensitive matters.
• Excellent organizational skills and exceptional attention to detail.
• Proven ability to manage competing priorities, coordinate complex projects, and meet deadlines.
• Strong problem-solving skills, creative thinking, and adaptability.
• Dependability, flexibility, and a proactive approach to administrative support.
• Excellent written and verbal communication skills.
• The ability to build positive relationships and communicate tactfully with diverse stakeholders, including staff, board members, donors, clients, and volunteers.
• Proficiency with Microsoft Office applications, including Outlook, Word, and Excel, digital file management, and online conferencing platforms.
• A commitment to human rights and to advancing diversity, equity, and inclusion.
• Willingness and ability to travel domestically as needed, typically one to two times per year.

Work Environment and Remote Eligibility

This is a fully remote position open to candidates residing in the United States who are authorized to work in the U.S. and do not require CVT sponsorship for a work visa. Preference will be given to candidates located in the Eastern and Central U.S. time zones.

The position involves regular computer use, virtual meetings, and collaboration with colleagues and stakeholders across multiple locations.

Compensation and Benefits

The annual salary range for this position is $64,000–$70,000 USD, depending on qualifications and experience.

CVT offers eligible employees a competitive benefits package that includes:

• Paid time off.
• Health, dental, and vision insurance options.
• A 403(b) retirement plan.
• Employer-paid life insurance.
• Short-term and long-term disability coverage.

Employment Eligibility for Former Clients and Family Members

CVT encourages former clients and their immediate family members—including parents, siblings, children, and partners—to apply for employment opportunities.

Eligibility requires that at least six months have passed since the conclusion of group services, or at least 12 months since the conclusion of individual or intensive services, for the former client and/or their immediate family member.

Equal Opportunity and Inclusion

The Center for Victims of Torture is committed to building and sustaining a diverse, inclusive workforce that values the skills, experiences, and perspectives of every employee.

CVT encourages candidates from diverse backgrounds to apply and does not discriminate on the basis of race, color, creed, religion, national origin, sex (including pregnancy and pregnancy-related conditions), gender identity, sexual orientation, disability, age, marital status, veteran status, familial status, genetic information, or any other protected status.

Join CVT and contribute to a global mission dedicated to healing survivors of torture, advancing human rights, and creating a future free from torture.