Executive Assistant

Colonial Group; Topeka (KS); Hybrid; USD 60,000 - 90,000; Full time

Benefits offered by this job

33 days PTO including holidays and Vol

Parental leave after 90 days ofService

Comprehensive health insurance

401(k) with company match

Job summary

Security Benefit seeks an experienced Executive Assistant to provide high-level administrative support to the Chief Human Resources Officer (CHRO) and HR Leadership Team. This role manages executive priorities, coordinates daily operations, and ensures confidential handling of sensitive information.

Based in Overland Park or Topeka, Kansas, the position offers a hybrid work model with onsite presence required at least one day per week.

Qualifications

• 5+ years of executive administrative experience.
• High school diploma required; bachelor's degree preferred.
• Excellent written, verbal, and interpersonal communication skills.
• Strong organizational and time management skills.
• Ability to manage multiple priorities with accuracy.
• High level of discretion and confidentiality.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Ability to work independently with minimal supervision.

Responsibilities

• Manage complex calendars and coordinate meetings for the CHRO and HR Leadership Team.
• Serve as an administrative partner by managing communications and supporting department priorities.
• Coordinate meeting logistics, agendas, and presentation materials.
• Provide administrative support including reports, special projects, and office coordination.
• Support project tracking and ensure deadlines are met.
• Partner with Talent Acquisition to coordinate hiring and onboarding activities.
• Coordinate travel arrangements and prepare detailed itineraries.
• Prepare, review, and submit expense reports and process invoices.

Skills

Communication skills

Independence

Discretion

Time management

Education

High school diploma

Bachelor's degree preferred

Tools

Microsoft Office

Job description

We're Looking for an experienced Executive Assistant!

Security Benefit is a leader in the U.S. retirement market with more than $75 billion in assets under management. We offer opportunities to thrive, innovate, and make an impact. As part of our team, you’ll play a key role in driving the future of the U.S. retirement industry. Security Benefit is a PLACE where we promise to help our customers To and Through Retirement®.

We’re proud to have been recognized as one of the best in the business:

• Named to Ward’s 50 list of top-performing life-health insurance companies
• Recognized on list of Ingram’s Top 100 Private Companies in the Kansas City area in 2024

About the Role:

Security Benefit (SB) is seeking an Executive Assistant to provide high-level administrative support to the Chief Human Resources Officer (CHRO) and the HR Leadership Team. This role serves as a trusted partner by managing executive priorities, coordinating daily operations, and ensuring the efficient execution of key business activities while maintaining the highest level of professionalism and confidentiality.

The Executive Assistant position reports to the SVP, Chief Human Resources Officer, and will be based out of our offices in Overland Park or Topeka, Kansas. We work a hybrid schedule, offering flexibility to work both remotely and on-site.

• Manage complex calendars, coordinate meetings, and ensure the CHRO and HR Leadership Team are prepared for daily priorities.
• Serve as a trusted administrative partner by managing communications, anticipating needs, and supporting department priorities.
• Coordinate meeting logistics, catering, agendas, and presentation materials for internal and external meetings.
• Provide administrative support, including document preparation, presentations, reports, special projects, and office coordination.
• Support project tracking and ensure key deliverables and deadlines are met.
• Partner with the Talent Acquisition teamto coordinate hiring and new-hire onboarding activities.
• Coordinate travel arrangements and prepare detailed itineraries.
• Prepare, review, and submit expense reports in compliance with corporate policies.
• Process invoices and ensure timely payment.
• Foster communication and collaboration across the HR organization while coordinating employee engagement activities and team events.
• Identify opportunities to improve administrative processes and increase efficiency.
• Maintain professionalism, discretion, and confidentiality while adapting to changing business priorities.
• Build strong relationships with leaders, business partners, and associates across the organization.
• Pursue ongoing professional development to strengthen executive support, communication, and leadership skills.
• Maintain a regular onsite presence in either the Overland Park or Topeka office, with a minimum of one day per week and additional time as needed to support the CHRO, HR Leadership Team, and local associates.
• Other duties as assigned.

What We’re Looking For:

• 5+ years of executive administrative experience.
• High school diploma required; bachelor's degree preferred.
• Excellent written, verbal, and interpersonal communication skills.
• Strong organizational and time management skills.
• Ability to manage multiple priorities with accuracy.
• High level of discretion and confidentiality.
• Strong problem-solving and decision-making abilities.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Ability to work independently with minimal supervision.
• Professional, collaborative, and customer-focused approach.
• Flexibility to support changing business needs.

Why Choose Security Benefit?

When you join our team, you’re not just getting a paycheck — you’re getting a career path full of growth opportunities, plus a robust benefits package that puts your well-being first. Here’s what you can expect as a full-time Security Benefit associate:

• Competitive salary and annual incentive bonuses to reward your contributions.
• 33 days of paid time off (including PTO, holidays, Volunteer Day, and days of significance).
• Paid parental leave after 90 days of service.
• Comprehensive medical, dental & vision insurance.
• 401(k) with company match, plus Profit Sharing & Savings Plan.
• Short- and Long-Term Disability Insurance to give you peace of mind.
• Flexible Spending Accounts for medical and dependent care.
• Life Insurance to protect your loved ones.
• Educational assistance to support your career development.
• Associate assistance programs for your personal and professional well-being.

Security Benefit is an Equal Opportunity Employer.