Executive Assistant

BayCare Health System; Tampa (FL); Hybrid; USD 60,000 - 80,000; Full time

Job summary

BayCare Health System is seeking an Executive Assistant to provide advanced administrative support to a Vice President and senior leadership team. The role requires coordinating calendars, screening communications, arranging travel, and preparing reports and materials with discretion.

The position offers hybrid work in Tampa, FL, with a Monday–Friday schedule and full-time status. Prior experience with senior executives is strongly preferred and confidentiality is essential.

Qualifications

• Administrative or Executive Assistant experience required.
• Experience supporting senior executives or executive leadership teams strongly preferred.

Responsibilities

• Coordinate calendars and appointments.
• Screen and manage communications.
• Arrange travel.
• Prepare correspondence, reports, presentations, and meeting materials.
• Handle sensitive information with discretion and confidentiality.

Skills

Administrative experience

Executive support

Education

High School Diploma or GED

Associate's Degree preferred

Job description

At BayCare, we are proud to be one of the largest employers in the Tampa Bay area. Our integrated network includes 16 community-based hospitals, a long-term acute care facility, home health services, outpatient centers, and thousands of physicians. Supported by more than 30,000 team members, we are committed to a forward-thinking culture grounded in trust, dignity, respect, responsibility, and clinical excellence.

Position Summary

BayCare is seeking a highly organized, proactive, and professional Executive Assistant to provide advanced administrative and executive support to a Vice President and senior leadership team. This key role serves as a trusted partner, ensuring the efficient management of executive priorities, complex schedules, communications, meetings, and special projects.

Responsibilities include coordinating calendars and appointments, screening and managing communications, arranging travel, preparing correspondence, reports, presentations, and meeting materials, and handling sensitive information with the highest level of discretion and confidentiality. The Executive Assistant will interact regularly with leaders, physicians, team members, and external stakeholders, requiring exceptional communication, organizational, and relationship-building skills.

This position offers the opportunity to work closely with executive leadership and make a meaningful impact on the success of BayCare's strategic initiatives.

Minimum Qualifications

Education

• High School Diploma or GED required
• Associate's Degree preferred

Experience

• Administrative or Executive Assistant experience required
• Experience supporting senior executives or executive leadership teams strongly preferred

Position Details

• Location: Concourse Center- Tampa Fl
• Status: Full Time
• Exempt: Yes
• Schedule: Monday – Friday, 7:30 AM – 4:00 PM
• Work Arrangement: Hybrid
• Weekend Work: None
• On Call: No

BayCare is an Equal Opportunity Employer Veterans/Disabled.