Executive Assistant

Spanidea; Sunnyvale (CA); On-site; USD 65,000 - 95,000; Full time

Job summary

Spanidea in Sunnyvale, CA, is seeking an Executive Assistant to provide strategic and administrative support to the CFO, acting as a trusted partner to optimize time, manage priorities, and drive cross-functional initiatives.

This role requires exceptional problem solving, discretion with confidential information, and strong collaboration across departments. The EA will manage calendars, coordinate domestic and international travel, prepare reports, and help shape executive communications.

Qualifications

• Bachelor's degree (BA/BS) or equivalent.
• 2+ years of experience supporting senior executives in an executive assistant or administrative role.
• Experience managing complex calendars, travel arrangements, and executive priorities.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong project management and organizational skills with the ability to manage multiple priorities simultaneously.
• Excellent verbal and written communication skills in English.
• Ability to maintain strict confidentiality while exercising sound judgment and professionalism.

Responsibilities

• Act as a trusted partner to the CFO by anticipating business needs and providing proactive administrative and operational support.
• Analyze complex situations, evaluate alternatives, and present well-organized recommendations to support executive decision-making.
• Manage highly confidential information with the utmost integrity and professionalism.
• Coordinate and drive strategic projects from planning through execution, ensuring timely completion.
• Collect, organize, and maintain internal and external information required for executive reporting and decision support.
• Manage a complex executive calendar, prioritizing meetings and resolving scheduling conflicts.
• Coordinate domestic and international travel arrangements, including itineraries, logistics, and expense management.
• Optimize the CFO's schedule to maximize productivity and focus on strategic priorities.
• Partner with internal administrative teams and business functions to ensure seamless communication and operational efficiency.
• Organize executive meetings, leadership events, workshops, team activities, and company-wide sessions.
• Maintain executive office resources and coordinate inventory and procurement activities as needed.
• Build strong relationships across departments and collaborate effectively with internal and external stakeholders.
• Support executive communications by drafting, reviewing, editing, and distributing presentations, reports, policies, and
• Serve as a key point of contact for teams supporting the CFO, ensuring timely communication and issue escalation when appropriate.
• Mentor and support administrative team members, promoting collaboration and best practices.
• Represent the CFO professionally in interactions with customers, partners, and senior leadership.

Skills

Executive calendar management

Travel coordination

Stakeholder management

Project coordination

Microsoft Office Suite

Education

Bachelor's degree (BA/BS) or equivalent

Tools

Concur

SharePoint

Workday

Archibus

Job description

We are seeking a highly organized and proactive Executive Assistant (EA) to provide strategic and administrative support to the

Chief Financial Officer (CFO). This role extends beyond traditional executive assistance, serving as a trusted business partner

who helps optimize the CFO's time, manages complex priorities, and drives cross-functional initiatives. The ideal candidate is an

exceptional problem solver, capable of handling confidential information with discretion while supporting executive

decision-making and operational excellence.

Key Responsibilities

Strategic Partnership & Executive Support

• Act as a trusted partner to the CFO by anticipating business needs and providing proactive administrative and operational support.
• Analyze complex situations, evaluate alternatives, and present well-organized recommendations to support executive decision-making.
• Manage highly confidential information with the utmost integrity and professionalism.
• Coordinate and drive strategic projects from planning through execution, ensuring timely completion.
• Collect, organize, and maintain internal and external information required for executive reporting and decision support.

Executive Operations & Coordination

• Manage a complex executive calendar, prioritizing meetings and resolving scheduling conflicts.
• Coordinate domestic and international travel arrangements, including itineraries, logistics, and expense management.
• Optimize the CFO's schedule to maximize productivity and focus on strategic priorities.
• Partner with internal administrative teams and business functions to ensure seamless communication and operational efficiency.
• Organize executive meetings, leadership events, workshops, team activities, and company-wide sessions.
• Maintain executive office resources and coordinate inventory and procurement activities as needed.

Cross-Functional Collaboration

• Build strong relationships across departments and collaborate effectively with internal and external stakeholders.
• Support executive communications by drafting, reviewing, editing, and distributing presentations, reports, policies, and
• Serve as a key point of contact for teams supporting the CFO, ensuring timely communication and issue escalation when appropriate.
• Mentor and support administrative team members, promoting collaboration and best practices.
• Represent the CFO professionally in interactions with customers, partners, and senior leadership.

Required Qualifications

• Bachelor's degree (BA/BS) or equivalent.
• Minimum 2+ years of experience supporting senior executives in an executive assistant or administrative role.
• Demonstrated experience managing complex calendars, travel arrangements, and executive priorities.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong project management and organizational skills with the ability to manage multiple priorities simultaneously.
• Excellent verbal and written communication skills in English.
• Ability to maintain strict confidentiality while exercising sound judgment and professionalism.

Preferred Qualifications

• Experience supporting Vice Presidents, C-level executives, or senior leadership within a large global organization.
• Familiarity with enterprise tools such as Concur, SharePoint, Archibus, Workday, or similar business applications.
• Experience leveraging AI productivity tools while maintaining responsible and ethical AI practices.
• Proven ability to work independently, adapt quickly to changing priorities, and deliver results in a fast-paced environment.
• Experience mentoring administrative professionals and coordinating activities across cross-functional teams.
• Strong interpersonal skills with the ability to build trusted relationships across all organizational levels.
• Basic proficiency in Korean is a plus but not required.

Top 5 Key Skills

1. 1. Executive Calendar & Travel Management
2. 2. Executive Stakeholder Management
3. 3. Project Coordination & Organizational Planning
4. 4. Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)
5. 5. Confidential Communication & Cross-Functional Collaboration