Executive Assistant

South Carolina DDSN; South Carolina; On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Health and Life Insurance

Retirement Programs

Paid Tuition

Dependent Scholarships

Annual Leave

Sick Leave

13 Paid Holidays

Paid Parental Leave

Professional Development Opportunities

Job summary

The Executive Assistant at the University of South Carolina’s McCausland College of Arts and Sciences provides high-level administrative support to senior leadership, coordinating calendars, meetings, travel, and communications to ensure smooth daily operations.

You will assist the Vice Dean, Assistant Dean of Finance and Operations, and Associate Dean for Graduate Studies and Faculty Development, handling budgets, reports and data while liaising with internal and external partners.

Qualifications

• Bachelor's degree and 5+ years of experience, or an equivalent combination of certification, training, education and experience.
• Equivalency may include an Associate's degree with 7+ years of experience or a High School diploma with 9+ years.
• Experience with budgeting, policy review and interdepartmental coordination.

Responsibilities

• Provide high-level administrative support to senior leadership.
• Coordinate calendars, meetings and travel logistics for college leadership.
• Assist with budgeting, reports and data collection for strategic initiatives.
• Serve as liaison with internal and external constituencies and maintain confidentiality.

Skills

Microsoft Word

Excel

Google Suite

Outlook

Zoom / Teams

Organization

Communication

Education

Bachelor's degree

Associate's degree (equiv)

High School diploma (equiv)

Tools

Database management systems

Job description

Executive Assistant

Department: CAS College of Arts and Sciences

Part/Full Time: Full Time

About UofSC

From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor's degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond.

Advertised Job Summary

The Executive Assistant provides high-level administrative support to senior leadership within the McCausland College of Arts and Sciences, ensuring the efficient coordination of daily operations, strategic initiatives, and collegewide programs. This role assists the Vice Dean, Assistant Dean of Finance and Operations, and Associate Dean for Graduate Studies and Faculty Development in managing complex schedules, calendars, meeting and event logistics, travel. communications, and financial processes, while serving as a key liaison for internal and external constituencies.

The Executive Assistant contributes to the success of graduate education, faculty development, and leadership development programming by coordinating and supporting a wide range of activities and initiatives. The role involves compiling data, generating reports, and assisting with policy review and implementation to support strategic planning and continuous improvement. Through these efforts, the Executive Assistant plays a key role in enhancing the visibility, impact, and operational effectiveness of college programs and priorities.

Knowledge/Skills/Abilities

• Proficient in Microsoft Word, Excel, and other software or database management systems. Experienced in Google suite, Outlook and virtual meeting platforms such as Zoom or Teams. Strong organizational, strategic problem-solving, and project management skills.
• Ability to work with sensitive information and maintain confidentiality. Detail-oriented with excellent written, oral, and interpersonal communication skills. Experience in developing and managing budgets.
• Ability to work in fast-paced environment. Knowledge of office procedures, practices and equipment. Ability to understand university policies and procedures that pertain to the position. Demonstrated ability to effectively manage multiple tasks and projects with competing priorities and continuity in maintaining administrative processes. Ability to prioritize tasks to optimize time and efficiency.
• Present oneself in a professional manner, as defined by engaging with University students, faculty, staff, alumni, parents and community members in a manner that is respectful and courteous, with knowledgeable communication and competent operation.
• Attire is expected to be suitable for the duties of the day such as daily operation, event set-up, and/or attending formal events.
• Excellent interpersonal skills to interact with a variety of constituents and in a collegial team environment.

Preferred Qualifications

• Bachelor's degree and 5 more years of experience, which may be substituted by equivalent combination of certification, training, education, and/or experience. An equivalency may include an Associate's degree and 7 years of relevant experience, or a High School diploma and 9 years of relevant experience. Diversity, equity and inclusion event planning, project management and communications experience preferred. General office and/or University of South Carolina experience.

Job Close Date

10/15/2026

We are only accepting applications submitted by October 15, 2026.

Benefits

• Health and Life Insurance
• Retirement Programs
• Paid Tuition
• Dependent Scholarships
• Annual Leave
• Sick Leave
• 13 Paid Holidays (including an extended December holiday)
• Paid Parental Leave
• Professional Development Opportunities

Statement

The University of South Carolina does not discriminate in educational or employment opportunities on the basis of race, sex, gender, gender identity, transgender status, age, color, religion, national origin, disability, sexual orientation, genetics, protected veteran status, pregnancy, childbirth or related medical conditions.