Executive Assistant

Spacelabs Healthcare; Snoqualmie (WA); On-site; USD 60,000 - 100,000; Full time

Job summary

An established industry player is seeking a dedicated Executive Assistant to provide essential administrative support to senior leadership. This role involves managing schedules, organizing meetings, and ensuring seamless communication across departments. The ideal candidate will possess exceptional organizational skills, a strong work ethic, and the ability to handle confidential information with discretion. Join a forward-thinking team committed to enhancing healthcare delivery and making a meaningful impact on patient care. If you thrive in a dynamic environment and are ready to contribute to a mission-driven organization, this opportunity is perfect for you.

Qualifications

• 5+ years of administrative experience, including 3 years at the executive level.
• Strong work ethic with flexibility and willingness to adapt.

Responsibilities

• Provide administrative support to the President and Senior leaders.
• Manage multiple calendars and schedule travel arrangements.

Skills

Organizational Skills

Communication Skills

Critical Thinking

Interpersonal Skills

Education

Bachelor's Degree

Additional College Coursework

Tools

MS Office Applications

Job description

Overview

At Spacelabs Healthcare, you make a difference.

Every member of our worldwide team plays an integral role in improving treatment and helping providers deliver exceptional care to their patients. From newborns to centenarians, more than 60 million people benefit each year from the advancements we make in patient monitoring and management, care coordination and clinical decision support.

Driven by the belief that anyone who seeks care could be a member of our own family, our team is dedicated to solving the greatest challenges the healthcare system currently faces, including the need to enhance the patient experience, improve population health, reduce costs, support care team well-being and advance health equity. As part of our mission, we take pride in creating services and technologies that are personalized and tailored to support the needs of healthcare providers anywhere in the world.

Because while we may not be at a patient's bedside, their health is still in our hands.

Spacelabs is seeking an Executive Assistant to join our team. This individual will be responsible for providing primary administrative and organizational support to the President of Spacelabs and other Senior leadership members. Duties will include document management, account tracking, assisting with travel planning, preparing documents for meetings, maintaining files and general office support. This individual will require excellent organizational skills, meticulous attention to detail, and strong written and verbal communication skills. They will handle details of a highly confidential and critical nature. In addition, they will collect and prepare information for use in discussions/meetings for Senior staff and outside individuals. This individual will work on problems of diverse scope where evaluation of identifiable factors is needed. The successful candidate will exercise judgment within generally defined practices and policies in selecting methods and techniques for obtaining solutions. Understand and support Spacelabs Healthcare's mission, priorities and company values.

This position is 100% onsite in Snoqualmie, Washington

Responsibilities

• Provide administrative support to the President, and other Senior leaders within the company, which includes, but is not limited to, setting up meetings and conference calls, preparing presentations and correspondence, maintaining multiple calendars, and scheduling travel.
• Scan President emails for critical appointments/meetings.
• Interact with Spacelabs offices worldwide, OSI corporate office, community organizations and external customers.
• Manage agendas and hosts various department meetings, company meetings and internal/ external employee events to promote employee motivation, interaction, community involvement, and charitable endeavors.
• Awareness of key individuals, departments and office locations, to provide the best customer service to both internal customers and external customers.
• Off-site Event planning - Site selection and logistic support for annual distributor meeting held internationally, as well as various off-site local meetings.
• Provide back-up receptionist coverage.
• Responsible for researching, analyzing and completing all assignments and/or special projects as initiated or assigned including materials needed for meetings.
• Provide logistic support for VIP customer visits as needed.
• Internal and off-site meeting support which includes but is not limited to, making coffee, ordering lunch, meeting vendor in pick-up area and arranging food in an attractive manner.
• Uphold the Company's core values of Integrity, Innovation, Accountability, and Teamwork.
• Demonstrate behavior consistent with the Company's Code of Ethics and Conduct. Ensure that direct report(s) are trained and evaluated on their knowledge and adherence to the Company's values, Code of Ethics and Conduct, and applicable compliance policies.
• It is the responsibility of every Spacelabs employee to report to their manager or a member of senior management any quality problems or defects for corrective action to be implemented and to avoid the recurrence of the problem.
• Duties may be modified or assigned at any time to meet the needs of the business.

Qualifications

• Position requires a bachelor's degree. Additional college course work preferred.
• A minimum of 5 years' administrative work with at least 3 years at the executive level.
• Demonstrated experience working with Senior Level Executives.
• Broad knowledge of office procedures and proficiency with MS Office applications.
• Exhibit strong work ethic with flexibility and willingness to do whatever it takes to get the job done.
• Exhibit strong interpersonal, organizational, and communication skills.
• Demonstrated ability to use critical thinking skills and to work independently.
• Ability to handle confidential information.
• Ability to work in multiple time zones.

#LI-Onsite

Please review our benefits here: Life at OSI

The specific programs and options available to any given employee may vary depending on eligibility factors such as geographic location and date of hire. Please note that the salary information shown above is a general guideline only. Salaries are based upon candidate experience and qualifications, as well as market and business considerations.

NOTICE TO THIRD PARTY AGENCIES

OSI Systems, Inc. and its subsidiaries (collectively "OSI") does not accept unsolicited resumes from recruiters or employment agencies. If any person or entity, including a recruiter or agency, submits any information, including any resume or information regarding any potential candidate, without a signed agreement in place with OSI, OSI explicitly reserves the right to use such information, and pursue and/or hire such candidates, without any financial obligation to the person, recruiter or agency. Any unsolicited information or resumes, including those submitted directly to hiring managers, are considered and deemed to be the property of OSI.

Equal Opportunity Employer - Disability and Veterans

EEO is the Law

Poster Link: https://www.eeoc.gov/sites/default/files/migrated_files/employers/eeoc_self_print_poster.pdf

OSI Systems, Inc. has three operating divisions: (a) Security, providing security and inspection systems, turnkey security screening solutions and related services; (b) Healthcare, providing patient monitoring, diagnostic cardiology and anesthesia systems; and (c) Optoelectronics and Manufacturing, providing specialized electronic components and electronic manufacturing services for original equipment manufacturers with applications in the defense, aerospace, medical and industrial markets, among others.