Executive Assistant

OSI Systems, Inc.; Snoqualmie (WA); On-site; USD 50,000 - 80,000; Full time

Job summary

An innovative firm is seeking an Executive Assistant to support its leadership team in Snoqualmie, Washington. This role is pivotal in managing administrative tasks, coordinating travel, and ensuring seamless communication within the organization. The ideal candidate will possess strong organizational skills, attention to detail, and the ability to handle confidential information. Join a dedicated team that plays a crucial role in enhancing healthcare technology and improving patient outcomes. If you thrive in a dynamic environment and are passionate about making a difference, this opportunity is for you.

Qualifications

• 5+ years of administrative experience, with 3 years supporting executive-level staff.
• Proficiency in MS Office and ability to manage confidential information.

Responsibilities

• Provide administrative support to the President and senior leaders.
• Coordinate travel, meetings, and events for the leadership team.
• Maintain calendars and monitor emails for critical appointments.

Skills

Organizational Skills

Communication Skills

Critical Thinking

MS Office Proficiency

Customer Service

Education

Bachelor's Degree

Job description

Overview

At Spacelabs Healthcare, we are committed to continuous innovation in healthcare technology to improve clinical and economic outcomes. Our solutions deliver critical patient data across local and remote systems, enabling better-informed decisions, increasing efficiencies, and creating safer environments for patients.

Why work at Spacelabs? Because lives depend on you!

Every member of our global team plays a vital role in enhancing treatment and supporting healthcare providers in delivering exceptional patient care. Annually, over 60 million people benefit from our advancements in patient monitoring, management, care coordination, and clinical decision support.

Driven by the belief that anyone seeking care could be a member of our own family, our team is dedicated to addressing the healthcare system's greatest challenges, including improving patient experience, population health, reducing costs, supporting care team well-being, and advancing health equity. We pride ourselves on creating personalized services and technologies tailored to healthcare providers worldwide.

While we may not be at the patient’s bedside, their health remains in our hands.

Position Overview

Spacelabs is seeking an Executive Assistant to support our leadership team. This role involves providing administrative and organizational support to the President and other senior leaders, including document management, account tracking, travel planning, meeting preparation, and general office support. The ideal candidate will possess excellent organizational skills, meticulous attention to detail, and strong communication abilities. Handling confidential information with discretion is essential. The role requires working on diverse problems, exercising judgment within policies, and supporting Spacelabs Healthcare’s mission and values.

This position is 100% onsite in Snoqualmie, Washington.

Responsibilities

1. Provide administrative support to the President and senior leaders, including scheduling meetings, preparing presentations, maintaining calendars, and coordinating travel.
2. Monitor emails for critical appointments and meetings.
3. Coordinate with offices worldwide, the corporate office, community organizations, and external clients.
4. Manage agendas and organize department and company-wide meetings and events.
5. Provide excellent customer service to internal and external stakeholders.
6. Plan off-site events, including site selection and logistics for international and local meetings.
7. Provide backup receptionist coverage as needed.
8. Research, analyze, and complete assignments and special projects, including meeting materials.
9. Support VIP visits with logistical arrangements.
10. Assist with meeting logistics, including catering and vendor coordination.
11. Uphold company values of Integrity, Innovation, Accountability, and Teamwork.
12. Adhere to the company's Code of Ethics and Conduct, ensuring team compliance and training.
13. Report any quality issues or defects for corrective action.
14. Perform additional duties as required to meet business needs.

Qualifications

• Bachelor’s degree required; additional coursework preferred.
• Minimum of 5 years of administrative experience, including at least 3 years supporting executive-level staff.
• Experience working with senior executives.
• Proficiency in MS Office applications and office procedures.
• Strong work ethic, flexibility, and dedication.
• Excellent interpersonal, organizational, and communication skills.
• Critical thinking skills and ability to work independently.
• Ability to handle confidential information appropriately.
• Capacity to work across multiple time zones.

#LI-Onsite

Benefits and additional information can be reviewed here: Life at OSI

The specific programs and options vary based on location and hire date. Salary is based on experience, qualifications, market, and business considerations.

Notice to Third Party Agencies

OSI Systems, Inc. does not accept unsolicited resumes from recruiters or employment agencies. Any submissions without a signed agreement are considered property of OSI, which reserves the right to pursue candidates without obligation.

Equal Opportunity Employer - Disability and Veteran

EEO is the Law

Poster Link: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

OSI operates in security, healthcare, and optoelectronics sectors, providing innovative solutions across these fields.