Executive Assistant

1000 Pitney Bowes Inc; Shelton (CT); Hybrid; USD 60,000 - 68,000; Full time

Benefits offered by this job

Global benefits program

Career growth opportunities

Job summary

Pitney Bowes in Shelton, CT is seeking an Executive Administrative Assistant who thrives in a fast-paced environment. You will manage calendars, coordinate travel, and prepare business documents to support leadership.

The role requires 3–5 years of relevant experience, strong MS Office and Teams proficiency, and excellent communication with a focus on confidentiality and accuracy.

Qualifications

• 3–5 years of administrative or executive support experience.
• Experience supporting leaders in a professional environment.
• Strong organizational skills with high attention to detail.
• Ability to manage multiple priorities in a fast-paced setting.
• Strong written and verbal communication skills.
• Ability to maintain confidentiality and exercise sound judgment.
• Proficient with Microsoft Office Suite (Outlook, Excel, PowerPoint, Word) and Teams.
• Excellent interpersonal skills across all levels of the organization.

Responsibilities

• Manage calendars, schedule meetings, coordinate conference rooms, and support leadership priorities.
• Coordinate domestic and international travel arrangements, including itineraries and logistics.
• Prepare presentations, spreadsheets, reports, org charts, and other business documents.
• Process expense reports and reimbursements through company systems.
• Organize meetings, capture notes, track action items, and support follow-up activities.
• Create and maintain Microsoft Teams sites and collaboration tools.
• Serve as a key point of contact for internal and external stakeholders while handling confidential information with discretion.
• Support special projects, departmental initiatives, and office operations as needed.
• Perform other duties as assigned.

Skills

Administrative experience

Executive support

Office coordination

Microsoft Office

Calendar management

Confidentiality

Communication skills

Travel coordination

Team collaboration

Tools

Microsoft Teams

Outlook

Excel

PowerPoint

Word

Job description

We’re hiring at Pitney Bowes, where top talent builds meaningful careers and lasting impact. We Move fast, Deliver excellence, and Win together...that’s The Pitney Bowes way. Here, how we work matters just as much as what we achieve.

We’re looking for people who:

• Act with urgency, accountability, and purpose
• Deliver high quality work with consistency and pride
• Collaborate effectively and elevate those around them
• Focus on outcomes that drive impact and growth

Job Description

You Are

As an Executive Administrative Assistant at Pitney Bowes, you are a highly organized, proactive professional who thrives in a fast-paced environment. You are skilled at managing multiple priorities, anticipating needs, and providing exceptional administrative support to business leaders. You excel at building relationships across all levels of the organization, maintaining confidentiality, and ensuring day-to-day operations run smoothly and efficiently.

You Will

• Manage calendars, schedule meetings, coordinate conference rooms, and support leadership priorities.
• Coordinate domestic and international travel arrangements, including itineraries and travel logistics.
• Prepare presentations, spreadsheets, reports, organizational charts, and other business documents.
• Process expense reports and reimbursements through company systems.
• Organize meetings, capture notes, track action items, and support follow-up activities.
• Create and maintain Microsoft Teams sites and collaboration tools.
• Serve as a key point of contact for internal and external stakeholders while handling confidential information with discretion.
• Support special projects, departmental initiatives, and office operations as needed.
• Perform other duties as assigned.

You Bring

• 3-5 years of administrative, executive support, office coordination, or related experience.
• Experience supporting leaders in a professional business environment.
• Strong organizational skills with exceptional attention to detail.
• Proven ability to manage multiple priorities in a fast-paced environment.
• Strong written and verbal communication skills.
• Ability to exercise sound judgment and maintain confidentiality.
• Proficiency with Microsoft Office Suite, including Outlook, Excel, PowerPoint, Word, and Teams.
• Strong interpersonal skills and the ability to build relationships across all levels of the organization.

Preferred Qualifications

• Experience supporting multiple leaders or a leadership team.
• Experience coordinating travel and managing expenses.
• Experience using business systems and software applications to support administrative and operational processes.

Location

This position is based onsite in Shelton, CT, and requires regular in-office presence to support business leaders and operations.

Compensation

The hourly wage range for this position is $29.00-$32.50 per hour. Actual compensation will be based on skills and experience as they relate to the job requirements.

Sponsorship

Must be legally authorized to work in the US. Employer will not sponsor position for employment visa status now or in the future (ex. H-1B).

We will

• Provide the opportunity to grow and develop your career
• Offer an inclusive environment that encourages diverse perspectives and ideas
• Deliver challenging and unique opportunities to contribute to the success of a transforming organization
• Offer comprehensive benefits globally (PB Benefits and Wellbeing Programs)

Equal Employment Opportunity

Pitney Bowes is an equal employment opportunity employer.

All qualified applicants will receive consideration for employment without regard for race, color, sex, religion, national origin, age, disability (mental or physical), veteran status, sexual orientation, gender identity, or any other consideration made unlawful by applicable federal, state, or local laws.

All qualified applicants, including Veterans and Individuals with Disabilities, are encouraged to apply.

Company Overview

Pitney Bowes (NYSE:PBI) is a technology-driven company that provides SaaS shipping solutions, mailing innovation, and financial services to clients around the world - including more than 90 percent of the Fortune 500. Small businesses to large enterprises, and government entities rely on Pitney Bowes to reduce the complexity of sending mail and parcels.