Executive Assistant

Gulfstream Aerospace; Savannah (GA); On-site; USD 60,000 - 75,000; Full time

Job summary

Gulfstream Aerospace in Savannah, GA seeks an experienced Executive Assistant to provide principal secretarial support to the Vice President. You will manage calendars, coordinate travel, prepare background materials, and handle confidential information with discretion.

The role requires strong organizational and communication skills, proficiency with PowerPoint and Outlook, and the ability to anticipate leadership needs in a fast-paced environment.

Qualifications

• High School Diploma or GED required.
• Associate's Degree in Business Administration or office management preferred.
• 6 years related administrative experience.
• Experience supporting C-suite executives is a plus.

Responsibilities

• Serve as principal secretarial and administrative support to Vice President.
• Maintain calendar, arrange travel, schedule meetings, assemble background information.
• Prepare correspondence, memos, minutes, speeches, and reports.
• Prioritize mail and requests; handle confidential information.
• Prepare and use confidential information dealing with matters of budget, employee performance, compensation, and operations.
• Answers Vice President telephone and screens calls.
• Provides point of contact for interface with top-level executives and business unit managers.
• Compiles data for presentations/reports and answers requests.
• Establishes and maintains department files.

Skills

Executive support

Calendar management

Executive communications

Proactive time management

Education

High School Diploma or GED

Associate's Degree in Business Administration / Office Management

Tools

PowerPoint

Outlook

Excel

Word

Teams

Visio

Job description

Unique Skills

At Gulfstream, our people are at the heart of everything we do. We believe in inspiring and empowering every individual to reach their fullest potential. From workforce development and meaningful connections to a culture of trust, respect, and integrity, we invest in our employees so they can do their best work and achieve success together. Creating and delivering the world’s finest aviation experience starts with our people and when our people thrive, so does our mission.

Executive Assistant in GAC Savannah

Unique Skills

At Gulfstream, our people are at the heart of everything we do. We believe in inspiring and empowering every individual to reach their fullest potential. From workforce development and meaningful connections to a culture of trust, respect, and integrity, we invest in our employees so they can do their best work and achieve success together. Creating and delivering the world’s finest aviation experience starts with our people and when our people thrive, so does our mission.

Preferred

• Demonstrating the ability to provide high-level executive support within a fast-paced leadership environment, including complex calendar management, strategic meeting scheduling, and proactive management of executive time and priorities.
• Proficiency in Microsoft PowerPoint, Outlook, Excel, Word, Teams, and Visio, with demonstrated capability to create executive leadership presentations and professional organizational charts.
• Exceptional organizational skills, attention to detail, executive-level written and verbal communication, discretion, sound judgment, and the ability to anticipate leadership needs, coordinate competing priorities, and ensure executives and leadership teams remain prepared, organized, and on schedule.

Education And Experience Requirements

High School Diploma or GED advanced secretarial training required. Associate's Degree Business Administration, office management, or related curriculum preferred. 6 years related administrative experience.

Position Purpose

Under limited supervision, provides principal secretarial and administrative support to the Vice President. Maintains a close and highly responsible relationship with the activities of corporate officers and their staff, business unit managers, staff and employees. Performs a variety of activities, works independently, which requires considerable judgment, initiative, and knowledge of office functions and an understanding of the organization, programs, and procedures related to the work of the office.

Job Description

Principle Duties and Responsibilities:

Essential Functions

• Serves as the primary point of initial contact on any matter directed to the Vice President; researches and prioritizes incoming issues and determines appropriate course of action, referral, and/or response.
• Maintains calendar of events and schedules tentative appointments without prior clearance, makes travel arrangements as instructed, and coordinates meeting schedules and assembles necessary background information.
• Prepares correspondence, memos, minutes, speeches, and special reports according to high quality standards and under demanding schedules and deadlines, may sign routine correspondence, varying details to suit circumstance, in own or supervisor name; route information to proper location.
• Prioritizes mail or other requests and submits appropriately.
• Prepares and uses confidential information dealing with matters of budget, employee performance, compensation, and operations as an important part of regular duties.
• Answers Vice President telephone and screens all calls, re-directing them when necessary.
• Provides point of contact for interface with various top-level executives inside and outside of Company. Also provides point of contact for business unit managers.
• Compiles data from information selected and extrapolated from different sources; prepares presentations/reports and answers requests according to general instructions.
• Establishes and maintains department files in an organized and timely manner.

Additional Functions

• Plans and coordinates functions such as roundtables, luncheons, etc.

Perform other duties as assigned.

Other Requirements

• Ability to handle multiple tasks, use independent judgment and manage confidential information.
• Proficient in the use of standard office equip and software, knowledgeable in administrative principles.

This job requires one to be able to read, write, speak, and understand the English language.

Additional Information

Requisition Number: 237596

Category: Administration

Percentage of Travel: Up to 25%

Shift: First

Employment Type: Full-time

Posting End Date: 11/04/2026

Equal Opportunity Employer / Individuals with Disabilities / Protected Veterans

Gulfstream does not provide work visa sponsorship for this position, unless the applicant is a currently sponsored Gulfstream employee.