Executive Assistant

Providence Health & Services; Santa Monica (CA); On-site; USD 43,000 - 66,000; Full time

Job summary

Providence Health & Services seeks an Executive Assistant to provide confidential administrative support to Foundation operations at Saint John's Health Center in Santa Monica. You will coordinate schedules, prepare meeting materials, take notes, and maintain records while assisting with internal communications under established processes.

The role emphasizes professionalism, discretion, and accuracy, with a focus on confidentiality and efficient office support in a busy hospital foundation

Qualifications

• 3 years in an administrative or executive secretary level position or equivalent.
• Preferred: Associate's Degree or Bachelor's Degree.

Responsibilities

• Coordinate schedules and meetings, prepare and organize routine meeting materials.
• Take notes and maintain records for documentation.
• Support office logistics and internal communications tasks as assigned.

Skills

3 years admin/exec sec

Education

Associate's or Bachelor's Degree

Job description

Under the general supervision of the Manager, Administrative Services the Executive Assistant performs standard and advanced confidential administrative duties in support of Foundation operations. Responsibilities include coordinating schedules and meetings, preparing and organizing routine meeting materials, taking notes and maintaining records, supporting office logistics, and assisting with internal communications tasks as assigned. The role requires professionalism, attention to detail, and discretion when handling sensitive information. The position works under direction and follows established processes to ensure accuracy, timeliness, and confidentiality.

Providence caregivers are not simply valued - they're invaluable. Join our team at Saint Johns Health Center and thrive in our culture of patient-focused, whole-person care built on understanding, commitment, and mutual respect. Your voice matters here, because we know that to inspire and retain the best people, we must empower them.

Required Qualifications:

• 3 years In an Administrative or Executive Secretary level position or equivalent.

Preferred Qualifications:

• Associate's Degree Or
• Bachelor's Degree

Why Join Providence?

Our best-in-class benefits are uniquely designed to support you and your family in staying well, growing professionally, and achieving financial security. We take care of you, so you can focus on delivering our Mission of caring for everyone, especially the most vulnerable in our communities.

About Providence

At Providence, our strength lies in Our Promise of "Know me, care for me, ease my way." Working at our family of organizations means that regardless of your role, we'll walk alongside you in your career, supporting you so you can support others. We provide best-in-class benefits and we foster an inclusive workplace where diversity is valued, and everyone is essential, heard and respected. Together, our 120,000 caregivers (all employees) serve in over 50 hospitals, over 1,000 clinics and a full range of health and social services across Alaska, California, Montana, New Mexico, Oregon, Texas and Washington. As a comprehensive health care organization, we are serving more people, advancing best practices and continuing our more than 100-year tradition of serving the poor and vulnerable.

Posted are the minimum and the maximum wage rates on the wage range for this position. The successful candidate's placement on the wage range for this position will be determined based upon relevant job experience and other applicable factors. These amounts are the base pay range; additional compensation may be available for this role, such as shift differentials, standby/on-call, overtime, premiums, extra shift incentives, or bonus opportunities.

Providence offers a comprehensive benefits package including a retirement 401(k) Savings Plan with employer matching, health care benefits (medical, dental, vision), life insurance, disability insurance, time off benefits (paid parental leave, vacations, holidays, health issues), voluntary benefits, well-being resources and much more. Learn more at providence.jobs/benefits.

Applicants in the Unincorporated County of Los Angeles: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Unincorporated Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

About the Team

The Sisters of Providence and Sisters of St. Joseph of Orange have deep roots in California, bringing health care and education to communities from the redwood forests to the beach shores of Orange county - and everywhere in between. In Southern California, Providence provides care throughout Los Angeles County, Orange County, High Desert and beyond.

Our award-winning and comprehensive medical centers are known for outstanding programs in cancer, cardiology, neurosciences, orthopedics, women's services, emergency and trauma care, pediatrics and neonatal intensive care. Our not-for-profit network provides a full spectrum of care with leading-edge diagnostics and treatment, outpatient health centers, physician groups and clinics, numerous outreach programs, and hospice and home care, and even our own Providence High School.

Providence is proud to be an Equal Opportunity Employer. We are committed to the principle that every workforce member has the right to work in surroundings that are free from all forms of unlawful discrimination and harassment on the basis of race, color, gender, disability, veteran, military status, religion, age, creed, national origin, sexual identity or expression, sexual orientation, marital status, genetic information, or any other basis prohibited by local, state, or federal law. We believe diversity makes us stronger, so we are dedicated to shaping an inclusive workforce, learning from each other, and creating equal opportunities for advancement.

Requsition ID: 452270

Company: Providence Jobs

Job Category: Administrative Support

Job Function: Administration

Job Schedule: Full time

Job Shift: Day

Department: 7006 PSJHC FOUNDATION

Work Location: Saint John's Health Ctr Foundation-Santa Monica

Workplace Type: On-site

Pay Range: $31.43 - $48.08

The amounts listed are the base pay range; additional compensation may be available for this role, such as shift differentials, standby/on-call, overtime, premiums, extra shift incentives, or bonus opportunities.