Executive Assistant

NVIDIA; Santa Clara (CA); On-site; USD 112,000 - 213,000; Full time

Benefits offered by this job

Equity

Benefits package

Job summary

NVIDIA seeks an experienced Executive Assistant to provide expert executive and organizational support for NVIDIA Cloud Partner executives. The role spans global time zones and partners across healthcare innovation and AI.

You will drive calendars, meetings, travel, and communication, enabling leaders to perform at their best. The ideal candidate has 10+ years supporting senior leaders, a BS/BA, discretion, and problem-solving in fast-paced environments.

Qualifications

• 10+ years of experience supporting senior executives in global organizations.
• B.S./B.A. degree or equivalent experience.
• Proven discretion, reliability, and proactive problem-solving in complex environments.

Responsibilities

• Provide high-level administrative and strategic support to executives.
• Plan, organize, and manage multiple calendars across global time zones.
• Organize key meetings, events, and team experiences.
• Manage travel and vendor negotiations for cost-efficiency.
• Prepare and reconcile expense reports and related financial docs.
• Develop meeting agendas, track actions, and ensure follow-up.

Skills

Executive support

Calendar management

Meetings organization

Travel coordination

Expense reporting

Presentation content

Education

Bachelor's degree

Tools

Microsoft Office

Google Workspace

Presentation tools

Job description

We are seeking an experienced and passionate Executive Assistant to provide exceptional executive and organizational support for NVIDIA's Cloud Partner execs. This is an opportunity to make a tangible impact at the intersection of AI, healthcare innovation, and human progress - helping leaders accelerate work that improves lives around the world.
The ideal candidate thrives in a fast-paced environment, with a mission to enable leaders and teams to perform at their best. You bring initiative, critical thinking, and a collaborative spirit to everything you do, and you're motivated by the knowledge that your operational excellence helps drive innovation that truly matters.

What You'll Be Doing:

• Provide high-level administrative and strategic support to NCP Executives, anticipating needs and removing roadblocks before they arise.
• Plan, organize, and manage multiple calendars across global time zones with discretion, accuracy, and a dedication to confidentiality.
• Organize and manage key meetings, events, and team experiences - from off-sites and celebrations to planning sessions.
• Manage domestic and international travel, optimizing itineraries and vendor negotiations to ensure efficiency and cost-effectiveness.
• Prepare and reconcile expense reports, purchase requisitions, and related financial documentation.
• Develop and maintain meeting agendas, team rhythms, and internal communications, fostering alignment across the organization.
• Take detailed meeting minutes, track actions, and follow up to ensure execution on commitments.
• Curate and manage presentation and communication content that supports executive storytelling and collaborator engagement.
• Lead or support special projects that advance organizational effectiveness or innovation.
• Collaborate closely with other administrative partners to ensure seamless operations across NVIDIA Healthcare.

What We Need to See:

• 10+ years of experience supporting senior executives in fast-paced, global organizations. C-Suite Preferred.
• B.S./B.A. degree or equivalent experience.
• Proven track record of discretion, reliability, and proactive problem-solving in complex environments.

Ways to Stand Out from the Crowd:

• Mission-Driven & Professional: Passion for NVIDIA's mission, confident under pressure, and a trusted ambassador for leadership.
• Organized & Adaptable: Strong prioritization skills, highly organized, and able to adjust fluidly as priorities shift.
• Tech-Savvy: Skilled in AI tools and digital productivity platforms, with mastery of Microsoft Office and Google Workspace.
• Collaborative & Communicative: Team-first mindset, excellent written and verbal communication, and strong attention to detail.
• Proactive Learner: Self-motivated, resourceful, andeager to adopt new technologies, processes, and best practices.

Your base salary will be determined based on your location, experience, and the pay of employees in similar positions. The base salary range is 112,000 USD - 178,250 USD for Level 3, and 136,000 USD - 212,750 USD for Level 4.

You will also be eligible for equity and benefits.

Applications for this job will be accepted at least until September 15, 2026.

This posting is for an existing vacancy.

NVIDIA uses AI tools in its recruiting processes.

NVIDIA is committed to fostering an inclusive work environment and proud to be an equal opportunity employer. As we highly value diversity in our current and future employees, we do not discriminate (including in our hiring and promotion practices) on the basis of race, religion, color, national origin, gender, gender expression, sexual orientation, age, marital status, veteran status, disability status or any other characteristic protected by law.