Executive Assistant

Fireworks AI; San Mateo (CA); On-site; USD 140,000 - 180,000; Full time

Job summary

Fireworks AI is seeking an Executive Assistant to support our senior leadership in San Mateo. This on-site role requires discretion, proactive ownership, and the ability to manage complex calendars, travel, and communications with a calm, professional presence.

You will partner with executives, triage requests, draft correspondence, and ensure they are fully prepared for meetings. Equity is included as part of total compensation alongside a competitive salary and benefits.

Qualifications

• Experience in a fast-paced environment supporting multiple executives.
• Clear, upfront communicator with composure in ambiguity.
• Meticulous attention to scheduling and travel details.
• Strong written and verbal communication, professional presence.
• Excellent interpersonal skills and ability to build trust quickly.
• Good judgment and ability to act independently when needed.
• Tech-savvy with modern productivity tools and workflows.
• Familiarity with AI tools or workflow automation is a plus.

Responsibilities

• Manage complex, multi-executive calendars and schedules.
• Own executive inbox, draft responses, and triage requests.
• Prepare briefing notes, agendas, and follow-up actions.
• Coordinate domestic and international travel end-to-end.
• Handle confidential information with discretion and integrity.
• Support strategic projects and ad-hoc research tasks.
• Serve as primary liaison between executives and stakeholders.
• Provide additional administrative support as needed.

Skills

Calendar management

Communication

Travel coordination

Confidentiality

Project management

Liaison

Attention to detail

Discretion

Job description

Fireworks is the platform for specialized intelligence, enabling companies to build, train, and serve AI models tailored to their own data, workflows, and products. Founded by the team behind PyTorch and backed by AMD, Atreides, Benchmark Capital, Index Ventures, Lightspeed, NVIDIA, Sequoia Capital, and TCV, Fireworks powers production AI with hundreds of state-of-the-art open models across text, image, embedding, audio, and multimodal workloads. Today, Fireworks is a Series D company valued at $17.5 billion, bringing together an ambitious, collaborative team that's building the future of enterprise AI.

We are looking for a highly organized, proactive, and detail-oriented Executive Assistant to support our senior leadership team. This is a high-trust, high-autonomy role for someone who operates with discretion, moves fast, and takes genuine ownership of keeping leadership effective and well-prepared. The ideal candidate is not just an organizer — they're a thoughtful partner and a trusted confidant. You'll be the connective tissue between our executives and the world around them, bringing sound judgment and a calm, professional presence to everything you do. This is fully in-office role based in San Mateo where you will support multiple executives.

Main Responsibilities

• Calendar & Schedule Management: Manage complex, multi-executive schedules. Strategically prioritize and protect time in alignment with business objectives.
• Communication & Correspondence: Own the executive inbox. Triage, prioritize, and respond on their behalf — redirecting vendors and external requests with warmth and professionalism. Draft responses and correspondence as needed.
• Meeting Support: Ensure executives begin each day fully prepared: briefing notes, meeting context, open action items, and anything they need to walk in sharp. Prepare agendas and follow up on action items as needed.
• Travel Coordination: Organize domestic and international travel end-to-end: flights, accommodation, ground transport, detailed itineraries, and expense reporting.
• Confidential Support: Manage sensitive and confidential information with the utmost discretion and integrity.
• Project Management: Support strategic projects, internal initiatives, and ad-hoc research tasks. Able to pick up a thread and run with it independently.
• Liaison Role: Serve as the primary point of contact between executives and internal/external stakeholders. Build relationships and stay attuned to what's happening on the ground.
• Additional Administrative Support: Complete expense reports, handle personal tasks as needed, and support other executives as needed.

Preferred Attributes

• Background in a fast-paced environment — finance, technology, AI, or startups preferred
• Clear, upfront communicator — comfortable navigating ambiguity with confidence and composure
• Meticulous attention to detail, especially across scheduling and travel; able to prioritize effectively in high-pressure environments
• Strong written and verbal communication skills; professional and warm in every context
• Strong interpersonal relationships — a natural relationship-builder who earns trust quickly across all levels of an organization
• Good judgment — knows when to act independently and when to loop in
• Tech-savvy and comfortable with modern productivity tools
• Familiarity with AI tools or workflow automation — able to help build and maintain systems that reduce manual lift

Total compensation for this role also includes meaningful equity in a fast-growing startup, along with a competitive salary and comprehensive benefits package. Base salary is determined by a range of factors including individual qualifications, experience, skills, interview performance, market data, and work location. The listed salary range is intended as a guideline and may be adjusted.

$140,000 - $180,000 USD

Why Fireworks AI?

• Solve Hard Problems: Tackle challenges at the forefront of AI infrastructure, from low-latency inference to scalable model serving.
• Build What’s Next: Work with bleeding-edge technology that impacts how businesses and developers harness AI globally.
• Ownership & Impact: Join a fast-growing, passionate team where your work directly shapes the future of AI - no bureaucracy, just results.
• Learn from the Best: Collaborate with world-class engineers and AI researchers who thrive on curiosity and innovation.

Fireworks AI is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all innovators.