Executive Assistant

Veeam Software; San Jose (CA); On-site; USD 119,200 - 198,700; Full time

Benefits offered by this job

Unlimited paid time off

Medical, dental, and vision coverage

401(k) retirement plan with matching contributions

Paid parental leave

Mental health support

Opportunities for learning and growth

Job summary

Veeam Software in San Jose is seeking an experienced Executive Assistant to support the Head of Global Products. You will manage complex calendars, coordinate company-wide events, and ensure seamless communication.

Qualified candidates have a minimum of 8 years of experience supporting high-level executives, are proficient in Microsoft Office, and reside in the Bay Area, as this position requires a primarily onsite presence.

Qualifications

• Minimum of 8 years supporting high-level executives (C-Suite) in Tech.
• Proficient in Microsoft Office applications, including Word, Excel, and PowerPoint.
• Must reside in the Bay Area.

Responsibilities

• Provide support at all levels and identify gaps.
• Manage complex calendars for leadership across multiple time zones.
• Collaborate and communicate across functions.

Skills

Proficient in Microsoft Office applications

Ability to manage complex calendars

Strong integrity and work ethic

Excellent communication skills

Education

8 years supporting high-level executives

Job description

Veeam is the Data and AI Trust Company, specializing in helping organizations ensure their data and AI are fully understood, secured, and resilient to enable the acceleration of safe AI at scale. As the market leader in both data resilience and data security posture management, Veeam is built for the convergence of identity, data, security, and AI risk. Headquartered in Seattle with offices in more than 30 countries, Veeam protects over 550,000 customers worldwide, who trust Veeam to keep their businesses running. Join us as we go fearlessly forward together, growing, learning, and making a real impact for some of the world’s biggest brands.

About The Role

Are you an experienced Executive Assistant (EA) who excels at anticipating needs and thinking ahead? Do you value attention to detail and enjoy supporting a highly engaged team? Veeam Software is looking for an exceptionally bright, multitasking, and self‑motivated professional to partner directly with our Head of Global Products and Technology, as well as contribute to an outstanding in‑office experience at our newest location in San Jose, CA.

What You'll Do

• Provide support at all levels, identify gaps, and develop or implement solutions to enhance team success.
• Proactively coordinate with the leadership team and other EA’s to plan and organize company‑wide events, activities, and manage calendars.
• Manage complex calendars and schedules for senior leadership across multiple time zones, ensuring diplomacy, professionalism, and discretion at all times.
• Organize, prioritize, and securely handle time‑sensitive and confidential information, ensuring timely action is taken as required.
• Collaborate and communicate across functions within the organization.
• Proactively manage travel logistics, expense reports, and other administrative needs within designated timeframes.
• Work with the EA team to coordinate onsite meals, events, and employee activities, and ensure the office is well‑stocked with kitchen and office supplies.
• Partner with office manager as needed.
• Maintain a positive attitude, strong integrity, and a solid work ethic in all aspects of the role.
• Prioritize the inclusion, diversity, and equity initiatives for executives.

What You'll Bring

• Minimum of 8 years supporting high‑level executives (C‑Suite) in Tech.
• Proficient in Microsoft Office applications, including Word, Excel, and PowerPoint.
• Must reside in the Bay Area. This position is primarily onsite in San Jose, CA with limited flexibility for remote work.

Bonus Skills

• A GTM operator who knows how enterprise deals actually get done.
• Understand technical products and translate capabilities into use cases and outcomes.
• A leader in marketing and a partner to sales, with strong field credibility.
• Highly execution‑oriented with a focus on business outcomes, not just assets.
• Comfortable in ambiguity, but relentless about driving clarity and results.

What You'll Get

• Unlimited paid time off, 12 paid holidays, plus 4 extra global VeeaMe Days for self‑care and 24 paid volunteer hours annually through Veeam Cares.
• Paid parental leave: 8 weeks for all parents, 16 weeks for birthing parents.
• Medical, dental, and vision coverage starting on your first day.
• Mental health support, therapy sessions, and digital wellness tools via our Employee Assistance Program.
• 401(k) retirement plan with company matching contributions.
• Fertility, adoption, and surrogacy support through Maven, plus paid volunteer time.
• AirVet: 24/7 virtual veterinary care at no cost.
• Legal services, identity protection, and supplemental health insurance options.
• Tax‑advantaged spending accounts for healthcare, dependent care, and commuting.
• Opportunities to learn and grow through on‑demand libraries (LinkedIn Learning, O’Reilly), mentoring, workshops, and learning events like our annual Global Day of Learning.

Compensation Transparency

Veeam is committed to pay transparency and equitable compensation. For this role, the compensation range below reflects the expected total target compensation (TTC), inclusive of base pay and a competitive performance‑based bonus. When determining compensation, Veeam takes into consideration factors such as experience, education, skills, and geographic zone. Offers are typically made below the midpoint of the range. In addition to compensation, Veeam provides a comprehensive benefits package, including health coverage, retirement plans, and unlimited time off.

U.S. Geographic Zones & Compensation Ranges (TTC / OTE)

• Zone 1: San Francisco Bay Area, New York City Boroughs
  119,200—198,700 USD
• Zone 2: Washington, California (excluding San Francisco Bay Area)
  109,300—182,200 USD
• Zone 3: Texas, Illinois, North Carolina, Colorado, Massachusetts, Pennsylvania, Virginia, Oregon, Nevada, Hawaii, New York (excluding NYC boroughs); Sales roles located in Georgia, Ohio, and Arizona
  99,300—165,500 USD
• Zone 4: All other US locations
  86,400—144,000 USD

Equal Opportunity & Privacy Statements

Veeam Software is an equal opportunity employer and does not tolerate discrimination in any form on the basis of race, color, religion, gender, age, national origin, citizenship, disability, veteran status or any other classification protected by federal, state or local law. All your information will be kept confidential.

Please note that any personal data collected from you during the recruitment process will be processed in accordance with our Recruiting Privacy Notice. The Privacy Notice sets out the basis on which the personal data collected from you, or that you provide to us, will be processed by us in connection with our recruitment processes.

By applying for this position, you consent to the processing of your personal data in accordance with our Recruiting Privacy Notice.

By submitting your application, you acknowledge that the information provided in your job application and any supporting documents is complete and accurate to the best of your knowledge. Any misrepresentation, omission, or falsification of information may result in disqualification from consideration for employment or, if discovered after employment begins, termination of employment.