Executive Assistant

Sesame HR; San Francisco (CA); Hybrid; USD 110,000 - 170,000; Full time

Benefits offered by this job

401(k) match

Employer-paid health, vision, dental

Unlimited PTO

FSA with employer matching

EAP

Stock options

Job summary

Sesame is seeking an exceptionally capable Executive Assistant (Executive Business Partner equivalent for recruiting) to support two senior founders. This highly visible role requires proactive problem-solving, strategic scheduling, and the ability to anticipate needs in a fast-paced startup environment.

The ideal candidate will be autonomous, adaptable, and possess strong communication skills. Hybrid schedule in San Francisco, with travel coordination and confidential handling of sensitive

Qualifications

• 10+ years of executive support experience in high-growth startups or similar.
• Strategic support beyond calendar management and proactive problem solving.
• Ability to anticipate needs, exercise judgment, and work independently.
• Excellent organizational skills with meticulous attention to detail.

Responsibilities

• Manage complex calendars across two senior founders, prioritizing meetings and commitments.
• Anticipate scheduling conflicts and operational challenges, implementing proactive solutions.
• Serve as a trusted partner to leadership, maximizing efficiency and effectiveness.
• Prepare meeting materials, agendas, and research to ensure productive discussions.
• Act as primary liaison with internal and external stakeholders with discretion.
• Coordinate domestic and international travel arrangements with detailed itineraries.

Skills

Highly Autonomous

Proactive & Agile

Strong Academic/IntellectualFoundation

Adaptive Communicator

Strategic Relationship Builder

Education

Bachelor's degree or higher in relevant field

Tools

Google Workspace

Slack

Job description

About Sesame

Sesame believes in a future where computers are lifelike - with the ability to see, hear, and collaborate with us in ways that feel natural and human. With this vision, we're designing a new kind of computer, focused on making voice agents part of our daily lives. Our team brings together founders from Oculus and Ubiquity6, alongside proven leaders from Meta, Google, and Apple, with deep expertise spanning hardware and software. Join us in shaping a future where computers truly come alive.

About the Role

We are seeking an exceptional Executive Assistant (internally elevated to Executive Business Partner for recruiting purposes) to support two Senior Founders of our rapidly growing tech startup. This is a highly visible role for a strategic, proactive operator who excels at anticipating needs, solving problems before they arise, and serving as a trusted thought partner to executive leadership.

The ideal candidate doesn't simply react to requests but actively looks around corners, identifies potential challenges, and creates solutions before issues reach the executives' desks. You are polished, resourceful, and thrive in a fast-paced environment where priorities shift quickly and initiative is highly valued.

Key Competencies:

• Highly Autonomous: Able to navigate complex, ambiguous situations with minimal direction or hand-holding.

• Proactive & Agile: Stays steps ahead of the executives and the team; pivots seamlessly when priorities shift to ensure everyone remains aligned and on track.

• Strong Academic/Intellectual Foundation: Highly educated with the critical thinking skills needed to process information quickly and strategically.

• Adaptive Communicator: Highly adaptable to varying situational dynamics, diverse working styles, and cross-functional backgrounds.

• Strategic Relationship Builder: Focuses on cultivating deep, meaningful relationships across the organization rather than just managing transactional interactions.

Responsibilities:

• Calendar & Strategic Scheduling: Manage complex calendars across multiple executives, strategically prioritizing meetings, appointments, and competing demands.

• Operational Foresight: Anticipate scheduling conflicts and operational challenges, proactively implementing solutions before they impact leadership.

• Executive Partnership: Serve as a trusted partner to executive leadership, helping maximize efficiency, productivity, and organizational effectiveness.

• Meeting Preparation: Prepare executives for meetings by organizing materials, drafting agendas, conducting research, and ensuring all necessary information is readily available.

• Communication & Liaison: Act as a primary point of contact for internal and external stakeholders, handling communications with professionalism, discretion, and sound judgment.

• Global Logistics: Coordinate detailed domestic and international travel arrangements, including flights, accommodations, itineraries, and contingency planning.

• Confidentiality: Handle sensitive information with the highest level of discretion.

• Strategic Initiatives: Partner closely with leadership and cross-functional teams to support special projects and operational priorities.

• Process Improvement: Continuously identify opportunities to improve processes, create efficiencies, and strengthen organizational infrastructure.

Required Qualifications:

• Experience: 10+ years of experience supporting C-suite executives, founders, or senior leadership teams, specifically within a high-growth startup environment.

• Strategic Mindset: Proven track record of providing strategic executive support beyond traditional calendar management.

• Judgment: Demonstrated ability to anticipate needs, exercise sound judgment, and independently solve problems.

• Organization: Exceptional organizational skills with meticulous attention to detail and follow-through.

• Communication: Strong interpersonal and communication skills to build rapport across teams and with external partners.

• Adaptability: Comfortable operating with ambiguity and adapting quickly in a dynamic environment. Ability to multitask in a fast-paced environment with shifting priorities.

• Technical Proficiency: Expert user of Google Workspace, Slack, and modern business productivity tools.

• Education: A highly educated background preferred, with a focus on supporting startups.

• Experience in project management and event coordination is a plus.

Location: Hybrid schedule based in San Francisco, CA (3-4 days onsite per week).

Sesame is committed to a workplace where everyone feels valued, respected, and empowered. We welcome all qualified applicants, embracing diversity in race, gender, identity, orientation, ability, and more. We provide reasonable accommodations for applicants with disabilities. Contact [e-mail] for assistance.

Full-time Employee Benefits:

• 401(k) max employer match: 3.5% of compensation

• 100% employer-paid health, vision, and dental benefits for you and your dependents

• Unlimited PTO and sick time

• Flexible spending account with employer matching up to $1,650/year (medical FSA)

• Guardian Employee Assistance Program (EAP)

• Opportunity to share in the company's success with competitive stock options

Benefits do not apply to contingent/contract workers.