Executive Assistant

Artificial Intelligence Underwriting Company (AIUC); San Francisco (CA); On-site; USD 110,000 - 150,000; Full time

Benefits offered by this job

Competitive annual salary

Equity (significant part of total comp

Health, dental and vision insurance

Visa sponsorship and relocation to SF

Daily lunch, dinner & snacks

Job summary

AIUC is hiring an Executive Assistant to partner closely with the cofounders in San Francisco. The role requires exceptional organization, proactive problem solving, and a hands‑on approach to scheduling, travel, events, and daily logistics.

You will support both professional and personal priorities, gaining a front‑row seat to building a frontier AI insurance company. This is a high‑trust, in‑person role with demanding timelines and cross‑functional exposure.

Qualifications

• 3–7 years of experience supporting senior leaders or operating in high‑performance environments.
• Exceptional organizational skills with meticulous attention to detail.
• Strong written and verbal communication with professional judgment.
• High ownership, reliability, and ability to handle sensitive information.

Responsibilities

• Own complex calendar management across two cofounders, balancing evolving priorities.
• Coordinate travel, expenses, appointments, errands, and day‑to‑day logistics with high attention to detail.
• Manage executive inboxes, draft and triage communications, and follow‑ups.
• Organize founder dinners, company events, and other high‑impact moments with end‑to‑end ownership.
• Anticipate needs and proactively solve problems to remove operational friction.
• Streamline workflows and leverage AI tools to improve efficiency.
• Assist with other operational endeavors in a high‑growth startup.

Skills

Calendar management

Travel planning

Executive communication

Problem solving

Proactive ownership

AI tools (ChatGPT/Claude)

In-person work

Job description

About AIUC

AIUC builds standards and insurance for frontier AI. Our mission is to Underwrite superintelligence. We exist because risk, not capability, is becoming the binding constraint on AI being useful. History offers lessons for how to build confidence in new technology; electricity burned down houses until insurers funded Underwriters Laboratories (UL) to certify products against their standards. Today, the UL mark is a trustmark on every light bulb in America.

About AIUC

AIUC builds standards and insurance for frontier AI. Our mission is to Underwrite superintelligence. We exist because risk, not capability, is becoming the binding constraint on AI being useful. History offers lessons for how to build confidence in new technology; electricity burned down houses until insurers funded Underwriters Laboratories (UL) to certify products against their standards. Today, the UL mark is a trustmark on every light bulb in America.

AIUC-1, our standard for agent security, serves frontier builders like Cursor, Lovable, ElevenLabs, and Harvey. We’ve raised $55m from Ribbit, First Harmonic and Nat Friedman to audit frontier AI. Our team comes from METR, Anthropic, McKinsey, and OpenAI. Come join us.

The Role

We’re hiring an Executive Assistant to partner closely with AIUC’s cofounders. This is a high‑trust role for someone who anticipates needs, solves problems quickly, and ensures nothing falls through the cracks.

You’ll support the founders across both professional and personal priorities, owning everything from complex scheduling and travel to special projects, events, and day‑to‑day logistics. In return, you’ll gain a front‑row seat to building one of the world’s most ambitious AI companies and learn firsthand how a category‑defining startup is built.

This role is ideal for someone who is exceptionally organized, dependable, and excited by the opportunity to work alongside experienced founders.

In This Role, You Will

• Own complex calendar management across two cofounders, balancing evolving professional and personal priorities
• Coordinate travel, expenses, appointments, errands, and day‑to‑day logistics with exceptional attention to detail
• Manage executive inboxes, draft and triage communications, and ensure important follow‑ups never slip through the cracks
• Organize founder dinners, company events, and other high‑impact moments with end‑to‑end ownership
• Anticipate needs before they arise, creating leverage for the founders by proactively solving problems and removing operational friction
• Improve how the founders operate by streamlining workflows, automating repetitive tasks, and leveraging AI tools where appropriate
• Assist with other operational endeavors, as arise in a high‑growth start‑up environment

What We’re Looking For

• 3–7 years of experience supporting senior leaders or operating in high‑performance environments, ideally in consulting, legal, VC/PE, technology, or similar fields
• Exceptional organizational skills with meticulous attention to detail and a reputation for flawless execution
• Strong written and verbal communication skills with the judgment to represent the founders professionally
• High ownership and reliability; you take initiative, move quickly, follow through, and can be trusted with sensitive information
• Strong professional judgment and polish when interacting with executives, customers, investors, and partners
• Comfortable switching between strategic priorities and highly tactical work; no task is beneath you
• Comfortable using AI tools such as ChatGPT or Claude to improve speed and efficiency
• Excited to work in person five days a week with flexibility beyond traditional office hours when needed

Nice to have

• Previous experience supporting founders or C‑level executives at a startup
• Experience planning events, offsites, or executive travel
• Interest in AI, startups, and emerging technology
• Experience building systems and processes that improve operational efficiency

Our Values

We are in the business of building trust. We take our values seriously and treat them as commitments to each other, held to the same bar as the ones we make to customers.

• Strong back: high standards, keep our promises, work hard.
• Fast feet: experiment, cut scope, take delight in pace.
• Eyes up: wrestle with the mission, and let where AI is heading shape our strategy, our teams and our day‑to‑day work.
• Open heart: say the scary thing, create connection, make room for emotions.

Underwriting superintelligence is our life's work. If you want it to be yours

Compensation & Perks

• Competitive annual salary
• Equity (significant part of total compensation)
• Health, dental and vision insurance for you and your dependents
• Visa sponsorship and relocation stipend to bring you to SF, if needed
• Daily lunch, dinner & snacks