Executive Assistant

Rothy's; San Francisco (CA); On-site; USD 120,000 - 145,000; Full time

Benefits offered by this job

Generous paid time off

401k matching

Health plans for you and your family

Mental health benefits

Wellness reimbursement

Dog friendly offices

Employee Discount Program

Job summary

Rothy’s in San Francisco is seeking an experienced Executive Assistant to support members of the Executive Team, helping leaders communicate with clarity and show up prepared. You will manage calendars, coordinate complex travel, draft communications, and partner with stakeholders to drive initiatives with discretion.

The role demands a proactive, collaborative, and adaptable professional who thrives in a fast-paced startup environment and maintains a high level of professionalism with VIP

Qualifications

• 5+ years of high‑level executive support in a fast-paced startup.
• Bachelor's degree or equivalent work experience.
• High proficiency with Google Calendar and Google Docs.

Responsibilities

• Provide strategic administrative support to C‑suite executives.
• Manage complex calendars and travel planning with good judgment.
• Draft, edit, and manage executive communications.
• Prepare briefing materials and talking points for meetings.
• Lead cross‑functional coordination and project support.
• Plan team meetings, offsites, and special events.
• Serve as trusted liaison with internal and external stakeholders.
• Handle confidential information with discretion.
• Ensure executives are informed and prepared for moments big and small.
• Support with expense management and approvals.

Skills

Strategic communicator

Flexibility

Fast learner

Independent

Team player

Self-starter

Problem solver

Discretion

Adaptable

Education

Bachelor's degree or equivalent

Tools

Google Workspace

Job description

San Francisco, CA

At Rothy’s, we know there’s a better way to do business, and it starts by putting the planet and its people first. More than 225 million single-use plastic bottles and 715,000 pounds of ocean-bound marine plastic have been transformed into our signature thread, creating wardrobe staples that look just as good as they feel.

Striving for zero waste, we combine 3D knitting technology and handcrafted assembly to create machine washable styles that don’t compromise on comfort. From classic shoes to carry-everywhere bags, we create essentials for wherever you go.

At Rothy’s, building a sustainable future is at the heart of everything we do. We pride ourselves on fostering an inclusive environment at our HQ, retail stores and wholly-owned factory, and are growing our community every day.

About The Role

Rothy's is looking for an experienced and energetic Executive Assistant to support members of our Executive Team. In this role, you'll do more than keep things moving - you'll be a trusted thought partner, helping our executives communicate with clarity, show up prepared, and lead with impact. Do you think three steps ahead, have a positive/can-do attitude, and thrive on gracefully handling multiple demands in a fast-paced environment? Are you collaborative, kind, and curious? If this sounds like you, this might be the right fit!

What You’ll Do

• Serve as a strategic thought partner to executives - anticipating needs, connecting the dots across priorities, and helping them operate at their highest level
• Own executive communications, including drafting, editing, and managing correspondence that reflects each leader's voice with clarity and intention
• Prepare briefing materials, talking points, and context-setting documents to ensure executives are informed and ready for every meeting and moment
• Provide strategic administrative and project management support across a broad range of initiatives
• Lead complex calendar management and travel planning, balancing competing priorities with good judgment
• Prepare domestic and international travel arrangements and detailed itineraries
• Meticulously manage expenses on behalf of the executive team
• In collaboration with others, plan and execute team meetings, offsites, and other special functions
• Partner with internal stakeholders on cross-functional projects, initiatives, and events
• Serve as a trusted liaison internally and externally, representing our executives with grace, professionalism, and discretion at all times

You Are

• A strategic communicator who understands context and audience, and can translate complex ideas into clear, compelling language on behalf of others
• Flexible in terms of responsibilities and responsiveness, with a positive "can-do" spirit
• A quick learner with a "knack" for tech, able to figure out new systems and adapt on the go
• Independent, able to execute and prioritize with little direction and exercise sound judgment when making time-sensitive decisions
• A team player, able to thrive in a team setting with a willingness to help others
• A self-starter who knows when to trust your instincts and when to ask for help
• A problem solver who can find creative solutions efficiently and proactively
• Trustworthy, with impeccable discretion with sensitive company, customer, and personal information
• Extremely adaptable to the ever-changing needs of a fast-growing company

You Have

• 5+ years of experience providing dedicated, high-level support to one or more C-suite executives in a fast-paced startup environment, including complex calendar management and travel planning
• A bachelor's degree or equivalent work experience
• High proficiency in Google Apps, particularly Google Calendar and Google Docs
• A polished, professional demeanor and a track record of building trust with executives and VIP stakeholders
• The ability to juggle competing priorities with composure and good judgment in a dynamic, ever-changing environment

Our Benefits

• Generous paid time off
• 401k matching
• Comprehensive health plans for you and your family
• Supplemental mental health benefits
• Monthly wellness reimbursement
• Dog friendly offices
• Employee Discount Program!

Pay Range

$120,000 - $145,000 annually

Base pay is one part of the total rewards package that is provided to compensate and recognize employees for their work. This role may be eligible for additional discretionary bonuses/incentives, as well as a comprehensive benefits package.

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