Executive Assistant

Axos Bank; San Diego (CA); Sur place; USD 70 000 - 95 000; Plein temps

Avantages offerts par ce poste

Annual discretionary cash bonus

Annual discretionary RSU bonus

Competitive benefits

Résumé du poste

Axos Bank in San Diego, CA, is seeking an Executive Assistant to support the Chief Administrative Officer. You will manage complex calendars, coordinate internal and external meetings, arrange travel, and prepare expense reports with strict confidentiality and discretion.

You will also help with executive communications, organize events, assist with onboarding, and serve as a backup for other assistants to ensure smooth daily operations in a fast-paced environment.

Qualifications

• Bachelor's degree required.
• 1+ year of administrative or office experience.
• Strong analytical skills to interpret information and support decisions.
• Excellent written and verbal communication.

Responsabilités

• Manages the Executive's calendar and coordinates meetings with internal and external stakeholders.
• Schedules personal and business travel and prepares expense reports.
• Assists in timely management of communications (written, telephone, email, voicemail).
• Organizes internal events and onboarding as needed; supports executive initiatives.
• Provides backup support for other Executive Assistants to ensure continuity.

Description du poste

Axos BankTarget Range:$70,304.00/Yr. - $95,000.00/Yr.Actual starting pay will vary based on factors including, but not limited to, geographic location, experience, skills, specialty, and education.Eligible for an Annual Discretionary Cash Bonus Target: 10%Eligible for an Annual Discretionary Restricted Stock Units Bonus Target: 10%These discretionary target bonuses may be awarded semi-annually based upon your achievement of performance goals and targets.About This JobThe Executive Assistant (EA) provides dedicated, high-level administrative support to the Chief Administrative Officer (CAO), serving as a trusted partner in managing priorities, communications, and daily operations. This role is responsible for coordinating complex schedules, meetings, travel, and executive communications while supporting strategic initiatives across the organization. The EA exercises sound judgment, maintains the highest level of confidentiality, and helps ensure the CAO operates efficiently and effectively in a fast-paced environment.Responsibilities:Manages the Executive's calendar (schedules meetings, interact with internal and external stakeholders, resolve meeting conflicts, etc.,)Liaise with Leaders to schedule meetings and where appropriateSchedules personal and business travel and collects relevant details related to travel i.e. conference schedule, venue, agenda; considers leeway time and travel time between meetings in other citiesPrepares and submits Executive’s expense report by collecting necessary documentation and ensuring accuracy in compliance with the Bank’s travel and expense policyAssists in the timely management of communications, including written, telephone, email, and voicemailRoute documents for signatureBooks travel for executive and, when necessary, new hires as directed by EVPOrganize internal events such as private dinners and receptions of less than 50 attendeesGreets and checks-in prospects, clients, candidates, and other guests for meetings and eventsCreate and edit various documents and decks for internal and external presentations and eventsAssist in file organization and file relevant documentation in a coherent systemCompose and prepare correspondence that is sometimes confidential; maintain confidentiality of sensitive information with utmost discretionCreate and edit various documents and presentations for internal and external speeches and eventsAid in the promotion of a positive workplace culture by providing support and assistance in various events, projects, and activities of the division which includes but is not limited to the annual sales summit, strategic planning meetings, employee appreciation day, commercial colleague recognition, etc.Assist in onboarding new hires as neededServe as a backup resource for other Executive Assistants, providing coverage and administrative support as needed to ensure continuity of executive supportMaintain a daily physical presence in the San Diego OfficeQualifications:Bachelor's degree1+ year’s administrative or office experienceStrong analytical skill set, with the ability to gather and interpret information, identify key insights, and organize data to support executive decision-making and strategic initiativesOrganized and attentive to detailsExcellent written and verbal communication skillsAble to handle sensitive information with confidentiality and utmost discretionAble to multitask and adapt to rapidly changing situationsAxos Employee Benefits May Include:Medical, Dental, Vision, and Life InsurancePaid Sick Leave, 3 weeks’ Vacation, and Holidays (about 11 a year)HSA or FSA account and other voluntary benefits401(k) Retirement Saving Plan with Employer Match Program and 529 Savings PlanEmployee Mortgage Loan Program and free access to an Axos Bank Account with Self-Directed TradingAbout AxosBorn digital-first, Axos delivers financial tools and services that allow individuals, small businesses, and companies to access and manage their money how, when, and where they want. We’re a diverse team of dynamic, insightful, and independent innovators who are excited to provide technology-driven solutions that offer unbeatable value to our customers.Axos Financial is our holding company and is publicly traded on the New York Stock Exchange under the symbol \"AX\" (NYSE: AX).Learn more about working at AxosPre-Employment Background Check and Drug Test:All offers are contingent upon the candidate successfully passing a credit check, criminal background check, and pre-employment drug screening, which includes screening for marijuana. Axos Bank is a federally regulated banking institution. At the federal level, marijuana is an illegal schedule 1 drug; therefore, we will not employ any person who tests positive for marijuana, regardless of state legalization.Equal Employment Opportunity:Axos is an Equal Opportunity employer. We are committed to providing equal employment opportunities to all employees and applicants without regard to race, religious creed, color, sex (including pregnancy, breast feeding and related medical conditions), gender, gender identity, gender expression, sexual orientation, national origin, ancestry, citizenship status, military and veteran status, marital status, age, protected medical condition, genetic information, physical disability, mental disability, or any other protected status in accordance with all applicable federal, state, and local laws.Job Functions and Work Environment:While performing the duties of this position, the employee is required to sit for extended periods of time. Manual dexterity and coordination are required while operating standard office equipment such as computer keyboard and mouse, calculator, telephone, copiers, etc.The work environment characteristics described here are representative of those an employee may encounter while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.E-Verify and Right to Work NoticesAxos participates in the U.S. Department of Homeland Security E-Verify program in all facilities located in the United States. The E-Verify program is an internet-based employment eligibility verification system operated by the U.S. Citizenship and Immigration Services.IER Right to Work Poster (English/Spanish)E-Verify Participation Poster (English/Spanish)