Executive Assistant

ASML; San Diego (CA); On-site; USD 58,000 - 87,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

401k plan

Vacation leave 8 hours per month

13 paid holidays

Job summary

ASML, located near San Diego, is seeking an experienced senior administrative professional to support multiple leaders across international locations. The role emphasizes calendar management, meeting coordination, executive communications, and travel planning.

You will document decisions, drive process improvements, and handle confidential information with discretion while supporting complex office operations and events.

Qualifications

• 8–10+ years supporting senior leaders in fast-paced environments.
• Experience supporting senior leadership in a multi-location international setting preferred.

Responsibilities

• Manage calendars and scheduling across manufacturing spaces, multiple locations and time zones.
• Coordinate high-volume meetings with stakeholders; prepare agendas and context.
• Provide end-to-end administrative support for managers and events.
• Record, finalize and post meeting minutes; track actions and next steps.
• Develop repeatable processes and improve efficiency.
• Edit and distribute presentations with discretion for confidential information.
• Support operations, travel, contracts, and expense reporting; coordinate events.

Skills

Organizational skills

Communication skills

Multi-tasking

Relationship building

Team player

Process improvement

Tools

Office 365

Word

PowerPoint

Excel

Collaboration tools

Vendor portals

AI tools

Job description

Joining ASML means becoming part of a global team that operates at the absolute frontier of technology. We don’t just follow industry trends; we enable them by creating the lithography systems that allow the world’s leading chipmakers to push the boundaries of physics.

Our people are at the heart of what we do, guided by our three core values of Challenge, Collaborate and Care. Challenge: Innovation requires a curious mindset and being willing to question the status quo and try new things. Collaborate: accomplish great things with input from diverse peers from over 120 countries, all with unique perspectives. Everything we do together ensures tomorrow is better than today. Care: We work hard to create a safe, inclusive environment, for our employees and our communities. We offer competitive benefits and opportunities to learn and grow!

Role and responsibilities

• Manage complex calendars and scheduling across the manufacturing space, spanning multiple locations, countries and time zones
• Coordinate a high volume of meetings with internal and external stakeholders; prepare agendas, materials, and context to ensure leaders are ready
• Provide end-to-end administrative support for managers, including quarterly all employee meetings, annual retreats, and ongoing trustee communications
• Record, finalize, and post meeting minutes in a timely manner; document outcomes, and decisions. Track action items, outstanding issues, responses needed, and next steps—ensuring follow-through to completion
• Develop and document repeatable processes; identify and implement opportunities to improve efficiency
• Edit and distribute presentations and executive communications to a high standard; handle confidential information with discretion
• Support office operations, including contract tracking/event management, complex meeting coordination, international travel, and expense report processing
• Coordinate conferences and external events as needed (e.g., Manufacturing Day) and perform other duties as assigned

Education and experience

• 8–10+ years supporting senior leaders in a fast-paced environment
• Experience supporting senior leadership in a multi-location international setting preferred

Skills

• Strong technical skills (Office 365, Word, PowerPoint, Excel, collaboration tools, vendor portals, AI tools)
• Strong organizational and communication skills
• Ability to manage multiple priorities with accuracy and discretion
• Ability to build strong working relationships across the organization and work effectively with many work styles
• Team-first mindset and willingness to do what is needed to help the organization succeed
• Continuous process improvement mindset, and a drive to always learn something new

Salary and compensation

The current base annual hourly range for this role is currently:

$42.01-63.01

Benefits

The Company offers employees and their families, medical, dental, vision, and basic life insurance. Employees are able to participate in the Company’s 401k plan. Employees will also receive eight (8) hours of vacation leave every month and (13) paid holidays throughout the calendar year.

All new ASML jobs have a minimum application deadline of 10 days.

Inclusion and diversity

ASML is an Equal Opportunity Employer that values and respects the importance of a diverse and inclusive workforce. It is the policy of the company to recruit, hire, train and promote persons in all job titles without regard to race, color, religion, sex, age, national origin, veteran status, disability, sexual orientation, or gender identity. We recognize that inclusion and diversity is a driving force in the success of our company.

Request an Accommodation

ASML provides reasonable accommodations to applicants for ASML employment and ASML employees with disabilities. An accommodation is a change in work rules, facilities, or conditions which enable an individual with a disability to apply for a job, perform the essential functions of a job, and/or enjoy equal access to the benefits and privileges of employment. If you are in need of an accommodation to complete an application, participate in an interview, or otherwise participate in the employee pre-selection process, please send an email to [e-mail] to initiate the company’s reasonable accommodation process.

Please note: This email address is solely intended to provide a method for applicants to initiate ASML’s process to request accommodation(s). Any recruitment questions should be directed to the designated Talent Acquisition member for the position.