Executive Assistant

Utahfirst; Salt Lake City (UT); On-site; USD 85,000 - 95,000; Full time

Benefits offered by this job

PTO

Holidays

Insurance

On-site gym

401k match

Profit sharing

Parental leave

Pregnancy leave

Job summary

Utah First Credit Union in Salt Lake City seeks an Executive Assistant to support the CEO, manage complex calendars, and protect the CEO’s time. You will act as a trusted partner to executives and board members, handling confidential matters with discretion and professionalism.

You will coordinate board materials, plan meetings, and liaise with leadership, staff, and external stakeholders to keep initiatives moving forward with precision and integrity.

Qualifications

• Experience supporting a CEO or senior leadership team.
• Exceptional written and verbal communication skills.
• Ability to manage confidential and sensitive matters.

Responsibilities

• Gatekeeper for CEO scheduling and access, balancing priorities.
• Coordinate Board materials, meeting logistics, and minutes.
• Communicate effectively with employees, executives, Board members, and partners.

Skills

Executive support

Calendar management

Discretion handling

Verbal communication

Education

Associate's degree preferred

Tools

Microsoft Office

Job description

EXECUTIVE ASSISTANT

Full-Time | Utah First Credit Union | Salt Lake City, Utah

WHO YOU ARE

You bring the experience, judgment, and confidence to operate effectively alongside senior leadership. You anticipate needs, navigate complexity, and create order around competing priorities. You build effective processes, follow through on commitments, and understand when to act independently and when to engage the CEO. Just as important, you bring discretion, accountability, and integrity to every interaction. You are trusted with highly confidential information and represent the CEO and Utah First with professionalism and credibility.

The Executive Assistant serves as a trusted partner and extension of the CEO. This is more than a traditional administrative support role. The Executive Assistant helps protect the CEO's time and focus by serving as a thoughtful gatekeeper, managing access and competing priorities, anticipating needs, and ensuring important matters move forward. The role requires strong judgment, discretion, and the confidence to interact effectively with employees, executives, Board members, members, business partners, and other external stakeholders on behalf of the CEO.

The Executive Assistant also plays a key role in coordinating matters involving the Board of Directors, including scheduling and logistics, preparation and distribution of meeting materials, meeting minutes, follow-up items, and communications between the CEO, Board members, and leadership. In addition, the role manages complex calendars and executive schedules, correspondence and communications, and selected projects and strategic initiatives. Success requires exceptional organization and attention to detail, but equally important is the ability to understand priorities, exercise sound judgment, take ownership, and help the CEO and leadership team operate at their highest level in service to our employees, members, and communities.

WHAT YOU BRING

The ideal Executive Assistant brings significant experience supporting a CEO, senior executive, or executive leadership team. An associate's degree is preferred (bachelor's degree a plus) in English, communication, business, or a related field, or an equivalent combination of education and relevant experience. Exceptional written and verbal communication skills, strong proficiency with Microsoft Office, and demonstrated ability to manage confidential and sensitive matters are essential. Experience working with a Board of Directors and financial institution experience are strongly preferred. Must be 18 years or older.

WHAT WE BRING

• $85,000 to $95,000 annually depending on experience, with the potential to earn a quarterly bonus.
• 20 days of PTO
• 12 paid holidays
• medical, dental and vision insurance
• an on-site gym
• a 401(k) with a 5% employer match
• a profit-sharing plan
• 4 weeks of Paid Parental Leave for the birth of a child
• 8 weeks of Paid Pregnancy-Related Medical Leave

THE BIG PICTURE

Utah First has been in the business of saying yes since 1935, when a group of immigrants who couldn't get loans anywhere else decided to build something better than a bank. Today, we're a member-owned credit union obsessed with helping people with colorful credit histories, big dreams, and complicated lives find financial products that fit. We believe in making banking feel human and putting people over profits, and we count on every member of our team to make that happen. That's where you come in!

DISCLOSURES

Utah First is an Equal Opportunity /  Affirmative Action Employer and does not discriminate in employment on account of race, color, religion, national origin, citizenship status, ancestry, age, sex (including sexual harassment), sexual orientation, marital status, physical or mental disability, military status, or unfavorable discharge from military service. We may validate references provided. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. We use E-Verify. Must pass a pre-employment drug screen and background check.