Executive Assistant

State of Minnesota; Saint Paul (MN); On-site; USD 66,000 - 100,000; Full time

Job summary

The State of Minnesota is seeking a Legal Assistant to provide executive-level administrative support within the Attorney General's office. This position demands discretion, strong organizational skills, and experience managing complex schedules. Ideal candidates will possess advanced proficiency in Office 365 and have a keen attention to detail to assist in various administrative tasks.

Qualifications

• Minimum 6 years' experience supporting an executive level position.
• Proven experience managing complex calendars and travel.
• Advanced proficiency in Office 365 applications.

Responsibilities

• Maintain a busy and intricate calendar requiring heavy scheduling.
• Provide support for complex administrative matters including legal matter tracking.
• Coordinate and attend logistics planning meetings with stakeholders.

Skills

Interpersonal skills

Communication skills

Organizational skills

Discretion

Emotional intelligence

Education

Post-secondary degree

Tools

Office 365

Adobe Acrobat

Job description

• Job Class : Legal Assistant 7 Attorney General
• Agency : Attorney General's Office
• Job ID
• 86689 +
• Location
• St. Paul +
• Yes, limited +
• Full / Part Time
• Full-Time +
• Regular / Temporary
• Unlimited +
• Who May Apply
• Open to all qualified job seekers +
• Date Posted
• 06 / 05 / 2025 +
• Closing Date
• 06 / 18 / 2025 +
• Hiring Agency / Seniority Unit
• Attorney General's Office / Attorney General-Excluded Oth +
• Division / Unit
• Attorney Gen. / Chief of Staff +
• Work Shift / Work Hours
• Day Shift +
• Days of Work
• Monday - Friday +
• Travel Required
• No +
• Salary Range :
• 31.61 - $47.69 / hourly; $66,001 - $99,576 / annually +
• Classified Status
• Unclassified +
• Bargaining Unit / Union
• 221 - Excluded All Others / Unrep +
• FLSA Status
• Nonexempt + Designated in Connect 700 Program for Applicants with Disabilities (https : / / mn.gov / mmb / careers / diverse-workforce / people-with-disabilities / connect700 / ) : No
• The work you'll do is more than just a job.
• At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities. The Office is currently seeking an Executive Assistant to work exclusively in support of the Attorney General in a close and confidential capacity. The Executive Assistant to the Attorney General provides broad executive level administrative support in a fast-paced office. This position requires discretion, independent judgement, strong initiative, and exceptional interpersonal and communications skills. Some examples of the work include but are not limited to : + Maintain a busy and intricate calendar requiring heavy scheduling to include frequent resolving of scheduling conflicts + Prioritize, screen, and manage correspondence and communications + Provide support for and coordination of complex administrative matters including legal matter tracking, tracking deadlines, event registration, travel arrangements, expense management, and more + Preparing materials for meetings, projects, and work assignments + Full management of special projects + Proactive, professional communication with all executive level leadership within the office, staff at all levels of the organization, agency / department heads in government, and members of the public seeking assistance on sensitive matters + Coordinate and attend logistics planning meetings with or on behalf of the Attorney General with internal and external stakeholders This position will work primarily in-person from the state capitol office.
• Minimum Qualifications
• At least 6 years' experience supporting an executive level position + Proven experience managing complex calendars, travel, and confidential information + Advanced proficiency in Office 365 applications including Microsoft Word, PowerPoint, Excel, Teams, OneDrive, SharePoint, and Outlook; and Adobe Acrobat + Strong typing, formatting, and document preparation skills + Expertise in : + calendar and email management + travel planning + meeting and event coordination + project management + Exceptional interpersonal and communication skills + Professional demeanor, emotional intelligence, and situational awareness + Strong organizational skills and attention to detail + High degree of discretion and ability to handle confidential, privileged, and sensitive information + Demonstrated ability to : + manage multiple priorities and meet deadlines in a fast-paced environment + operate independently and with minimal supervision + set priorities, use judgment, and be flexible and adaptive with changing needs and priorities + Ability to operate in virtual / remote, hybrid, and in-person work environments + Availability outside of standard business hours, as needed
• Preferred Qualifications
• Post-secondary degree or education to enhance qualifications + Project management experience + Knowledge of the operations of a law office + An understanding of political processes, protocols, and experience supporting an elected official
• Physical Requirements
• Ability to move and transport such articles as files, laptop computer and resource materials weighing up to 20 pounds
• Additional Requirements
• It is our policy that all candidates submit to a background check prior to employment. This background check may consist of the following components : + Conflict of Interest Review + Criminal History Check + Education / License Verification + Employment Reference / Records Check In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. AN EQUAL OPPORTUNITY EMPLOYER Minnesota State Colleges and Universities is an Equal Opportunity employer / educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status. Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email [e-mail] . Please indicate what assistance is needed.

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