Executive Assistant

Harris Williams LLC; Richmond (VA); Presencial; USD 81.000 - 92.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Comprehensive benefits package

401(k) with company match

Pension and stock purchase plans

Paid holidays and vacation days

Educational assistance

Descripción de la vacante

Harris Williams is seeking an Executive Assistant to be the communication hub for a team of investment bankers in Richmond, VA. You will manage calendars, coordinate travel, and handle meetings and conferences while supporting firm operations in a fast-paced environment.

You will work closely with Operating Support Staff and teammates, handling heavy inboxes, drafting professional communications, and ensuring accuracy and efficiency in daily workflows.

Formación

• Required 2+ years of related experience.
• Proficiency in the Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Teams.
• Ability to manage heavy calendar and contact management responsibilities.
• Editing and formatting skills in PowerPoint using templates.
• Preferred experience managing multiple executive inboxes, prioritizing emails, and responding on a banker's behalf as appropriate.
• General Excel formula capabilities to organize data and build out dashboard requests.
• Interest in learning the M&A and private capital advisory deal process from pitch to close.
• Familiarity with Concur for expense reporting and CRM systems is a plus, as is the ability to learn new tools quickly.
• Experience in finance or professional services is a plus but not required.
• Comfortable using technology, including AI tools, to streamline workflows and drive efficiency.

Responsabilidades

• Communication Hub: Operate as the center of communication for your team, preparing professional business communications and serving as the point of contact between your bankers and the rest of the firm.
• Calendar Management: Manage complex calendars for multiple executives, prioritizing schedules and identifying and resolving conflicts as they arise.
• Logistics & Travel Coordination: Coordinate domestic and international travel arrangements.
• Expense & CRM Management: Prepare accurate, timely expense reports and keep the team's CRM current, logging client contacts and touchpoints so relationships are well tracked to support business development.
• Meeting & Conference Execution: Plan and execute the details of meetings and conferences, including conference room reservations, catering, audio/video needs, and all other essential services.
• Team Collaboration: Work day-to-day with the Operating Support Staff and your teammates, pitching in wherever needed to keep the team running smoothly.

Conocimientos

Calendar Management

Office Administration

Organizing

Presentation Development

Prioritization

Communication

Attention to Detail

AI Tools Familiarity

Educación

Associates or equivalent degree

Herramientas

Concur

CRM systems

Descripción del empleo

Position Overview

Harris Williams will not provide sponsorship for employment visas or participate in STEM OPT for this position. Job Description Location: Richmond, VA We are a global investment bank specializing in M&A and private capital advisory services. Clients worldwide rely on us to help unlock value in their business and turn ambitious goals into reality. We approach every engagement with boundless collaboration, pooling expertise and relationships across industries, service offerings, and geographies. For over 30 years, our clients have trusted us to think strategically, execute precisely, and deliver premium outcomes to help them grow. We are ambitious in our goals and steadfast in the belief that clients deserve our very best. To achieve our highest aspiration, we invest in world-class, team-oriented individuals who are smart, driven, and principled – those who are eager to be part of something bigger than themselves. When you join Harris Williams, you are welcomed into a collegial environment where every individual has the opportunity to make an impact in a powerful and significant way. We invite you to learn more about careers at Harris Williams.

The Role

We are seeking a motivated and detail-oriented Executive Assistant to become the center of communication for a team of investment bankers. In this role you will keep your team organized and running smoothly, managing complex calendars, coordinating travel, and executing the details behind meetings and conferences. Working closely with our Operating Support Staff and your teammates in a fast-paced environment with constantly shifting priorities, you will be a dependable partner who is always ready to pitch in and help the team succeed.

Why This Role is Unique

This is an ideal opportunity to build a career at a premier M&A and private capital advisory firm from a seat at the center of the action. You will work directly alongside investment bankers, gain firsthand exposure to the deal process from pitch to close, and receive role-specific training designed to set you up for success. Over time, you will have the chance to take on special projects, streamline how the team works, and grow your responsibilities as you grow your skills, all within a collaborative, one-firm culture that invests in its people.

Core Responsibilities

• Communication Hub: Operate as the center of communication for your team, preparing professional business communications and serving as the point of contact between your bankers and the rest of the firm.
• Calendar Management: Manage complex calendars for multiple executives, prioritizing schedules and identifying and resolving conflicts as they arise.
• Logistics & Travel Coordination: Coordinate domestic and international travel arrangements.
• Expense & CRM Management: Prepare accurate, timely expense reports and keep the team's CRM current, logging client contacts and touchpoints so relationships are well tracked to support business development.
• Meeting & Conference Execution: Plan and execute the details of meetings and conferences, including conference room reservations, catering, audio/video needs, and all other essential services.
• Team Collaboration: Work day-to-day with the Operating Support Staff and your teammates, pitching in wherever needed to keep the team running smoothly.

Job Specific Competencies, Education and Experience

• Required 2+ years of related experience
• Proficiency in the Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Teams
• Ability to manage heavy calendar and contact management responsibilities
• Editing and formatting skills in PowerPoint using templates
• Preferred Experience managing multiple executive inboxes, prioritizing emails, and responding on a banker's behalf as appropriate
• General Excel formula capabilities to organize data and build out dashboard requests
• Interest in learning the M&A and private capital advisory deal process from pitch to close
• Familiarity with Concur for expense reporting and CRM systems is a plus, as is the ability to learn new tools quickly
• Experience in finance or professional services is a plus but not required
• Comfortable using technology, including AI tools, to streamline workflows and drive efficiency

Competencies

• Proactive and self-starting: you ask “what's next?”, work ahead, and exhaust available resources before asking for direction.
• Collaborative and humble: you approach tasks with humility and enthusiasm, share ideas and credit, and view challenging tasks as opportunities to grow.
• Detail-oriented and accountable: you take pride in your work, proofread for accuracy before distributing, and seek feedback from your bankers during and after projects.
• Trustworthy and discreet: you maintain confidentiality and handle highly sensitive, personal information with sound judgment, tact, and discretion.
• Intellectually curious: you ask questions to deepen your understanding of the M&A and private capital advisory process and your industry group, tracking where your team is in each deal to anticipate needs.
• Clear communicator: you articulate your ideas clearly in writing and verbally, stay responsive, and acknowledge requests and clarify deadlines.

Our Culture & Growth

When you join Harris Williams, you step into a highly collaborative, high-expectations environment where individuals are empowered to take ownership and make a visible impact. We value curiosity, accountability, and a strong team-first mindset. This is an environment where you will be expected to lean in, contribute meaningfully, and grow quickly, working alongside passionate colleagues who are committed to excellence and continuous improvement.

Additional Information

Candidates must be authorized to work in the US without sponsorship. This is an in-office role. Light after-hours email availability is expected. This description reflects the core responsibilities of the role but is not intended to be all-inclusive. Responsibilities and focus areas may evolve based on business needs.

Disclaimer

Harris Williams will not accept unsolicited resumes from contingency recruiters. Any such resumes received will not be considered as legitimate submissions, and Harris Williams will not pay for the placement of a candidate resulting from the receipt of an unsolicited resume. Furthermore, Harris Williams strictly forbids any contingency recruiter from representing the firm in the market without prior consent.

Qualifications

Successful candidates must demonstrate appropriate knowledge, skills, and abilities for a role. Listed below are skills, competencies, work experience, education, and required certifications/licensures needed to be successful in this position. Preferred Skills Calendar Management, Office Administration, Organizing, Presentation Development, Prioritization, Researching Competencies Accuracy and Attention to Detail, Confidentiality, Desktop Tools, Effective Communications, Flexibility and Adaptability, Office Administration Work Experience Roles at this level typically require an Associates or equivalent degree as well as related experience or product knowledge to accomplish primary duties. Typically requires 4+ years of related business or functional experience. In lieu of a degree, a comparable combination of education, job specific certification(s), and experience (including military service) may be considered.

Pay Transparency

Base Salary: $81,000.00 – $92,000.00. Salaries may vary based on geographic location, market data and on individual skills, experience, and education. This role is incentive eligible with the payment based upon company, business and/or individual performance.

Application Window

Generally, this opening is expected to be posted for two business days from 11/02/2026, although it may be longer with business discretion.

Benefits

• PNC offers a comprehensive range of benefits to help meet your needs now and in the future.
• Depending on your eligibility, options for full-time employees include: medical/prescription drug coverage (with a Health Savings Account feature), dental and vision options; employee and spouse/child life insurance; short and long-term disability protection; 401(k) with PNC match, pension and stock purchase plans; dependent care reimbursement account; back-up child/elder care; adoption, surrogacy, and doula reimbursement; educational assistance, including select programs fully paid; a robust wellness program with financial incentives.
• In addition, PNC generally provides the following paid time off, depending on your eligibility: maternity and/or parental leave; up to 11 paid holidays each year; 9 occasional absence days each year, unless otherwise required by law; between 15 to 25 vacation days each year, depending on career level; and years of service.
• To learn more about these and other programs, including benefits for full time and part-time employees, visit pncthrive.com.

Disability Accommodations Statement

If an accommodation is required to participate in the application process, please contact us via email at [e-mail]. Please include “accommodation request” in the subject line title and be sure to include your name, the job ID, and your preferred method of contact in the body of the email. Emails not related to accommodation requests will not receive responses. Applicants may also call 877-968-7762 and say "Workday" for accommodation assistance. All information provided will be kept confidential and will be used only to the extent required to provide needed reasonable accommodations. At PNC we foster an inclusive and accessible workplace. We provide reasonable accommodations to employment applicants and qualified individuals with a disability who need an accommodation to perform the essential functions of their positions.

Equal Employment Opportunity (EEO)

PNC provides equal employment opportunity to qualified persons regardless of race, color, sex, religion, national origin, age, sexual orientation, gender identity, disability, veteran status, or other categories protected by law. This position is subject to the requirements of Section 19 of the Federal Deposit Insurance Act (FDIA) and, for any registered role, the Secure and Fair Enforcement for Mortgage Licensing Act of 2008 (SAFE Act) and/or the Financial Industry Regulatory Authority (FINRA), which prohibit the hiring of individuals with certain criminal history. California Residents Refer to the California Consumer Privacy Act Privacy Notice to gain understanding of how PNC may use or disclose your personal information in our hiring practices.

Company Description

We are a global investment bank specializing in M&A and private capital advisory services. Clients worldwide rely on us to help unlock value in their business and turn ambitious goals into reality. We approach every engagement with boundless collaboration, pooling expertise and relationships across industries and geographies. For over 30 years, our clients have trusted us to think strategically, execute precisely, and deliver superior outcomes to help them grow. We are ambitious in our goals and steadfast in the belief that clients deserve our very best. To achieve our highest aspiration, we invest in world-class, team-oriented individuals who are smart, driven, and principled – those who are eager to be part of something bigger than themselves. When you join Harris Williams, you are welcomed into a collegial environment where every individual has the opportunity to make an impact in a powerful and significant way.