Executive Assistant

State of South Carolina; Richland (AL); On-site; USD 40,000 - 60,000; Full time

Job summary

The Executive Assistant provides administrative support to the Executive Director and staff of the South Carolina Office of Regulatory Staff. The role includes calendar management, meeting coordination, and preparation of agendas and materials.

Duties also involve correspondence with the General Assembly and PURC, tracking reporting deadlines, travel arrangements, and processing purchasing and leave entries. A high school diploma and proficiency in Microsoft Office are required.

Qualifications

• A high school diploma and relevant work experience.
• Proficiency in the use of Microsoft Office suite - Outlook, Word, Excel, and PowerPoint.

Responsibilities

• Manage the Executive Director's calendar and assist in coordinating leadership schedules.
• Prepare and disseminate meeting agendas and documents; document meeting minutes.
• Correspond with members of the General Assembly and PURC and assist data collection for reviews.
• Monitor required reporting and ensure information is ready for final review and approval.
• Coordinate travel for the Executive Director and manage office purchases and leave entries.

Skills

MS Office

Outlook

Word

Excel

PowerPoint

Education

High school diploma

Job description

Posting number: 194690

Department: Office of Regulatory Staff

Job classification: Office of Regulatory Staff

Posting type: Open

Categories: Administrative Assistant, Office and Administrative Support

Summary

The South Carolina Office of Regulatory Staff (ORS) represents the public interest of South Carolina in utility regulation for the major utility industries – electric, natural gas, telecommunications, water/wastewater, and transportation – before the Public Service Commission (PSC), the court system, and state and federal regulatory bodies. Additionally, the ORS houses the state’s Energy Office, Broadband Office, Equipment Distribution Program (EDP), and has responsibility for oversight of railroad safety and natural gas pipeline safety in South Carolina.
The Executive Assistant provides administrative support to the Executive Director and staff. Job duties include:

• Manage the Executive Director's calendar and assist, as necessary, in managing other executive leadership schedules. Monitor and track items, meetings, and deadlines to assist in preparation and completion. Prepare and disseminate meeting agendas and materials. Schedule and attend meetings and document meeting minutes.
• Correspond with members of the General Assembly and the Public Utilities Review Committee (PURC) as needed. Assist in the collection of performance measure data and the preparation and dissemination of monthly review letters to the PURC.
• Maintain and track schedules of required reporting throughout the agency. Conduct initial reviews of incoming reports, forms, and requests for Executive Director approval to ensure consistent and complete information is available for final review.
• Maintain awareness of current legislation, legislative meetings, and news pertaining to the ORS. Monitor and view (as necessary) PSC meetings and hearings.
• Coordinate, schedule and confirm travel arrangements for the Executive Director. Manage purchase orders and supply needs for the Executive Director's office. Process leave entries in SCEIS on behalf of the Executive Director.

Examples of duties

A high school diploma and relevant work experience. Proficiency in the use of Microsoft Office suite - Outlook, Word, Excel, and PowerPoint.

Supplemental information

• All ORS employees are required to attend ethics training annually for continued employment.
• All ORS employees are prohibited from owning equity in regulated utilities.
• Work hours are Monday-Friday, 8:30 am - 5:00 pm. Remote work is not available, and employees work in-office at 1901 Main Street, Columbia, SC 29201.